File management is also known as archive work. It is the archives directly on the file entity and file information management and provide services to utilize the general term of the business work, the following is what I have organized for you to corporate records management regulations, I hope you will be useful to you!
Corporate records management regulations
Chapter I General Provisions
Article I for the company's archives management work, effective protection and utilization of archives, and to safeguard the legitimate rights and interests of the company, the provisions of this regulation is hereby formulated.
Article 2 The archives referred to in these provisions refers to the past and present company departments at all levels and employees engaged in business, operations, business management, public relations and publicity activities directly formed on the enterprise has to do with the value of the existence of a variety of text, charts, books, vouchers, reports, technical data, computer disks, video, sound, film, honorary objects, documents and other different forms of historical records.
Article III of the company and the departments, employees have the obligation to protect the files.
Article IV of the archives work to implement unified leadership, hierarchical storage, hierarchical access to the principle of network management.
Chapter II Archives and its responsibilities
Article V. The company's departments to designate a person responsible for file management (i.e., data clerk).
Article 6 The general manager of the company's archives work under the unified leadership of the Office is responsible for receiving, collecting, organizing, filing, storage of archives designated by Annex II by the Office of custody and to provide the use of its work, and supervise the archives of the various departments, subsidiaries, shareholding companies, joint ventures and cooperation companies.
Article 7 The Office shall gradually improve the archive system, ensure the safety of the archives and facilitate the use of scientific means to gradually realize the modernization of archive management.
Chapter III Management of Archives
Article VIII Organizing Methods:
1. Methods: issue-based features, set up a small volume, a matter of a volume.
2. Steps:
A. Collection
Documentary archives: the current year to set up the previous year's volume, and pre-establish the current year's volume. Enterprise science and technology archives category: set up the volume of completed projects, uncompleted project information is organized into a book.
B. Collation According to the classification and establishment of the time to organize.
C. Classification According to the following classification
D. Volume Distinguish between different values to determine the retention period: permanent, long-term, short-term.
Article IX process management:
1. belonging to the company's custody of the file: the company and its subsidiaries of the departments of the data clerk to do a good job in the usual documents of the pre-file work, and at the end of the event or at the end of the first month of the first quarter of the ten days before the quarter of the pre-filed documents need to be filed into a book and transferred to the office of the custody of any person shall not be taken for himself.
2. Files under the custody of the department: compiled and reported to the office before the tenth day of the first month of each quarter, and each hierarchical custodian of the general catalog of the archives, the directory of the pre-filed materials to the office before the tenth day of the second month of each year.
Article 10 Supervision: The Office will supervise the management of the archives of each department and division by conducting regular or irregular inspections according to the general list of archives and the catalog of pre-volume materials reported by each department and division.
Article XI destruction: must be reported to the general manager for approval, the destruction of more than two people should be responsible for the supervision of the sale, and sign the list.
Article XII of the company's file classification and numbering: the designated data clerk after the office training, according to the file classification and numbering requirements.
Article XIII in the business of the external signing of a variety of economic contracts in accordance with the "contract management regulations".
Article XIV Borrowing: the company needs to borrow documents, should fill out the file access sheet, employees shall not be free to take the company's important documents and materials, the work needs to take, need to go through the file lending procedures, approved by the Office, before you can take out, return after use. The file reader must be properly stored on the borrowed files, and shall not copy, switch, alter, deface, line, etc., and shall not be placed in a random manner to avoid loss.
Article 15 Classified access: specific access to the sub-file, the company has the absolute right to develop.
Chapter IV: File Backup System
Article 16: All valuable documents, reports, business records, etc. must be backed up.
Article 17 The departments should try to use computer management and work to facilitate the digital processing and preservation of business information. The information and files deposited in the computer, according to the "computer management approach" management.
Article 18 The backup disk and the source disk should be stored separately, and the company's backup disk should be kept outside the company.
Chapter V Regulations
Article 19 One of the following behaviors, according to the severity of the case, will be given 50-500 yuan payroll deduction, if it constitutes a crime, be held criminally liable according to the law:
1. Destruction, loss, or unauthorized destruction of corporate records
2. unauthorized provision of the corporate records to the outside world, copying and extracting
3. alteration, falsification of records
4.
4. not reported to the archives in a timely manner or mismanagement of the archivist
5. not in accordance with the procedures of borrowing, taking out or over the level of access (archive managers with the penalty)
Chapter VI Responsibility
Article 21 This system applies to the employees of the company's Weifan each department.
Article 22 The department responsible for the supervision of this system is the office of the company
The first responsible person is the data clerk designated by each department;
The second responsible person is the department manager of the department where the data clerk is located.
Business data management regulations
In order to improve the company's file management level, and further strengthen the standardization of business data filing and standardization of construction, according to the "Chinese People's Republic of China *** and the State Archives Act", "Chinese People's Republic of China *** and the State Archives Act Implementation Measures", the formulation of the provisions of this regulation.
First, the main body of responsibility for business data archiving
Integrated Business Department is responsible for the development of business data management standards, guidance, inspection and training of the business sector data archiving work, the business sector is responsible for the collection of various types of professional and specific business data, organizing, safekeeping, appraisal, statistics and the provision of access to work. Projects that have been completed by the business sector filing is completed in accordance with the specified time to the Office of the unified preservation. Volume box (folder) and other consumables, unified by the Office of the deployment, the business sector to claim.
Second, the filing requirements
1, the content of the filed documents and materials must be true and accurate.
2, archived documents and materials to comply with the requirements of the document production, title, paragraph, time (year, month, day), seal, text and annexes, the final version of the official documents and the issuance of a single, higher communications and contractors, instructions and approvals, as well as special sets of materials must be complete.
3, archived documents and materials should be good quality, neatly written, clear handwriting.
4, archived documents handwriting to meet the long-term storage needs, should use blue and black or carbon ink, high-quality ink writing or production, is strictly prohibited the use of easy to fade writing materials. Such as: ballpoint pen, pencil, copy paper, pure blue (red) ink and other writing materials.
5, archived documents and materials should meet the requirements of the paper format, general documents and materials should be A4 paper, A3 paper can be used if necessary, but the archives should be folded to the size of A4 paper.
Third, finishing requirements
1, file title
File title requires concise, accurate, and can summarize the content and composition of the documents to reveal the volume.
The file title constitutes the form:
(1) meet the specifications of the name + type of business
(2) the transfer of land number + type of business
(3) time + type of business
2, the volume of documents in the order
(1) archived documents directory
The archived documents directory is a directory that contains volume of documents title and other features, and fixed file arrangement
The file title is the title and other features, and fixed file arrangement.
The archive catalog is a table that contains the titles and other characteristics of the files in the volume and fixes the order in which the files are arranged.
(2) archived documents
Volume archived documents are generally in order of importance or chronological order.
Inextricably linked documents should be arranged in order, that is, the main document in the first, after the annex; approval, instructions in the first, instructions, reports in the second; officially issued in the first, after the issuance of a single; superior in the first, after the contractors in the second; written materials in the first, after the drawings. Important documents of the successive revisions of the draft arranged in order after the final draft.
(3) docket
The docket is the box file materials missing, modified, supplemented, removed, destroyed, etc. to explain the situation of the document.
3, file binding
(1) volume box
Volume box (folder) using a long? Width of 315mm?235mm, its thickness can be set according to the needs of 30mm, 40mm or 50mm specifications.
Volume box (folder) cover items should include: case file title, preparation unit, preparation time, custody period, confidentiality, file.
(2) file binding
file binding before removing the volume of documents on the metal (staples, pins, etc.);
documents do not leave the binding line to be patched plus edge, broken to be framed, larger format to be folded neatly;
will be filed in the directory of documents, archived information to take the left side of the bottom of the alignment, rivet binder binding firmly, pay attention to the not inverted, not loose pages, not pressing the word
4, electronic file burning
After the completion of the archives, the electronic version of the file documents need to be burned in a one-time write CD-ROM and other durable carriers, CD-ROM labels to write the year and the title of the file, and loaded into the volume of the box (folder).
Provisions on the Management of Business Records of Financial Enterprises
Chapter I General Provisions
Article 1 In order to standardize the management of business records of financial enterprises, according to the "Chinese People's Republic of China", "Chinese People's Republic of China", "Chinese People's Republic of China", "Chinese People's Republic of China", "Chinese People's Republic of China", "Chinese People's Republic of China" and "China Securities Law" and other relevant laws, and in combination with the relevant laws and regulations. Securities Law" and other relevant laws, combined with the actual business work of financial enterprises, the formulation of these provisions.
Article 2 The business records of financial enterprises referred to in these provisions refer to the records of financial enterprises in the form of various carriers with preservation value formed in monetary and financial, capital market, insurance, trust and other financial business handling and service activities. Article 3 These provisions shall apply to the following financial institutions established by law within the territory of the People's Republic of China:
(a) policy banks, commercial banks, rural cooperative banks, urban credit cooperatives, rural credit cooperatives.
(b) Securities companies, futures companies, fund management companies and their subsidiaries established in accordance with law to engage in asset management business.
(c) Insurance group (holding) companies, insurance companies, insurance asset management companies, insurance professional intermediaries.
(d) Trust companies, financial asset management companies, enterprise group finance companies, financial leasing companies, consumer finance companies, automobile finance companies, and currency brokerage companies.
(v) Companies engaged in exchange business, payment clearing business and fund sales business.
(vi) Other companies authorized to engage in financial business activities.
Article IV of the business records of financial enterprises to safeguard the interests of financial enterprises and customers, protect the rights and interests of consumers, prevention and control of financial risks, combat economic crime, safeguard national economic security, and promote economic and social development has a very important role, is an important part of the financial business records, is the basis of business management, should be centralized and unified management of the business records department.
Article 5 The archives administration at all levels is responsible for the guidance, supervision and inspection of the financial business archives in accordance with their duties; financial business supervision and management institutions at all levels and their agencies are responsible for the management of financial business archives into the supervision and management of the financial business system, process, and business with the supervision.
Article VI of the archives of financial enterprises or archives work under the management of the department (hereinafter collectively referred to as the? Archives department?) Responsible for the overall planning, supervision, guidance and inspection of the business archives work, the relevant business departments with the archives department to organize and implement. The archives department of each branch of the financial enterprise is responsible for the management of the business records of the branch, and the supervision, guidance and inspection of the business records of the branch.
Article VII of the financial enterprises shall establish and improve the unified business documents and materials filing management system; the formation of business documents and materials, accumulation, organization and archiving work in the business workflow, business work or project plan, included in the scope of responsibilities of the business sector and the business personnel job responsibility system, included in the business appraisal system and the system of rewards and penalties, to ensure that the business documents and materials of the integrity of the archives.
Article VIII of the financial enterprises should establish and improve the business file storage, utilization, appraisal, destruction and other work related systems to ensure that the business file is true, complete, effective and safe, to meet the needs of the enterprise in the evidence, responsibility, information, history and other aspects.
Article IX financial enterprises shall establish a system of accountability for archival work, not in accordance with the provisions of the archives or cause archival damage, loss, leakage and other acts, the corresponding punishment.
Article 10 of the financial enterprises should have the appropriate business archives management personnel should have the appropriate professional knowledge and skills of the archives, and receive regular business training.
Chapter II: Organization and filing of business documents and materials
Article XI of the financial enterprises should be based on laws, administrative regulations, the State Council financial supervision and management departments and archival administrative departments of the regulations and normative documents, combined with the business workflow, the development of the scope of the business documents and materials of the business file filing and business file retention period table; when the scope of the business or workflow changes, it should be revised in a timely manner to improve the business file management system. When the business scope or workflow changes, it should be revised and improved in a timely manner.
The scope of archiving and storage period should meet the requirements of the state supervision of financial activities as well as the need to safeguard the interests of the enterprise and the rights and interests of customers; the storage period of business records shall not be shorter than the storage period specified in relevant laws and regulations; the storage period of electronic business records shall not be shorter than the storage period of the same kind of paper records.
Article XII of the financial business archives should follow the formation of documents and materials in accordance with the law, to maintain the organic links between the documents and materials, easy to store and find the principle of utilization, according to the relevant provisions of the state research to determine the business documents and materials filing and classification and numbering methods to develop the relevant standards and to maintain a relatively stable.
Article XIII of the financial business sector should be in accordance with the relevant provisions of the documents and materials should be filed in accordance with the requirements of the organization, volume, and regularly transferred to the centralized management of the enterprise's archives department, and for the archiving of the handover procedures. Specific archiving time can be determined in accordance with the characteristics of business work, in addition to other provisions of the State, the latest should not exceed December 31 of the following year.
Article 14 of the financial enterprise documents and materials filed in a general form, the more important or frequent use of documents and materials may be appropriate to increase the number of copies.
Article 15 of the business documents and materials belonging to the management of the documents and materials, the original management file, in the related business files can be stored in the copy and labeled with the number of mutual recognition.
Article XVI of the financial enterprises should be in accordance with the relevant provisions of the state records.
Article XVII of the paper and electronic documents synchronized filing, the content of the document, the relevant instructions and descriptions should be consistent; only for the electronic carrier form of business records, must comply with the state regulations and standards for electronic document filing and electronic file management.
Article 18 of the financial enterprises to build business information systems, should be involved in the archives department, the archives department to put forward the relevant needs of electronic document archiving and management, to ensure that the formation of electronic documents can be archived, archived electronic documents in line with the requirements of electronic archives management.
Article 19 of the business staff post changes, should be handled in a timely manner for the transfer of documents and materials responsible for business work, and return the borrowed files not returned.
Article 20 The domestic investment in the establishment of financial enterprises in accordance with the law should be established overseas institutions business records management system.
Chapter III Management of business records
Article 21 The financial institutions should be equipped with business records in line with the requirements of file protection and security management equipment and storage, and to ensure the normal operation of storage facilities and equipment.
Article 22 Financial enterprises shall do a good job of storage and security management of electronic business records in accordance with the relevant requirements to ensure that the electronic business records of the true, complete, safe and usable, and important business records for heterogeneous, off-site backup to ensure the security of business records. Financial enterprises are ultimately responsible for file information security.
Article 23 The financial enterprises will outsource the management of business records, should strictly audit the contractor's information security capabilities and qualifications. In the signing of the contract agreement, it should be clear about the file security custody, information confidentiality and the provision of utilization and other aspects of the responsibility and agreed terms to protect the security and utilization of business records.
It is strictly prohibited to outsource or entrust any social intermediary organization to keep business records involving state secrets.
Article 24 The archives department of a financial enterprise shall do a good job in the statistical work of business file management and the research and utilization of statistical data to ensure the completeness, accuracy and continuity of the statistical data.
Article 25 The financial enterprises shall establish business records management information system, and gradually improve the management of electronic business records. Business file management information system functions should be consistent with the relevant provisions of the state.
Chapter IV utilization, appraisal and disposal of business records
Article 26 The financial institutions shall prepare business records search tools to facilitate the retrieval and query of business records.
Article 27 The financial institutions shall register the use of business records for inspection, and shall perform the approval procedures for the use of ultra-authority.
Article 28 The archives department of the financial enterprises should actively carry out the business records to provide utilization services, strengthen the business records of the compilation and research and development to meet the needs of financial business activities and management.
Financial enterprises must provide true and accurate business records for the relevant business supervision departments and judicial departments to perform their official duties in accordance with the law.
Article 29 The financial institutions should be set up by the competent leadership, archives and business departments of the archives appraisal team, the expiry of the business records in accordance with the relevant provisions of the appraisal and the formation of appraisal reports; indeed, has lost the value of preservation of the expiry of the business records, the approval of the person in charge of the enterprise signed the approval before the destruction. Destruction of files should be in a designated location and a person in charge of supervision. Destroyed files should be registered, and with the appraisal report and permanent preservation. Although the expiration date, but not settled debts or other outstanding matters of business records shall not be destroyed. Important to the state and society to preserve the value of business records should be extended retention period.
Article 30 of the financial enterprises for various reasons, change, termination, should be in accordance with the relevant provisions of the state business records for proper disposal.
Article 31 Without the permission of the administrative department of the archives, financial enterprises shall not in any way and form of business records involving state secrets to be carried out of the country.