1. Determine the purpose of writing: Clarify the purpose of writing this letter, whether to express a rejection attitude or to raise objections, and what actions you expect the other party to take.
2. Collect relevant information: Collect information related to the relocation plan, including plan content, scope of influence, new location conditions, etc. At the same time, it is also necessary to collect opinions and feedback from department members and understand their concerns and dissatisfactions.
3. Determine the format of the letter: Determine the format of the letter, including header, date, recipient, subject, etc., and write it in a formal business letter format.
4. State the problem concisely: At the beginning of the letter, briefly state the content of the relocation plan and the reasons for the department’s rejection, highlight the core points, and attract the reader’s attention.
5. List the problems and reasons in detail: In the main part of the letter, list the specific problems and reasons for rejection one by one to ensure that the concerns and concerns of the department members are detailed and clear. At the same time, relevant evidence or data support can be provided to increase persuasiveness.
6. Express willingness to cooperate: At the end of the letter, emphasize that the department is willing to cooperate with relevant departments to find solutions together to ensure the development of the hospital and the smooth operation of the department. Express understanding and support for the other party and strengthen the enthusiasm for communication.
7. Check and revise: After completing the first draft, carefully check the content and grammatical errors of the letter to ensure accurate and professional expression. If necessary, you can ask colleagues or professionals to help revise and provide opinions.