First of all, the document specification, in layman's terms, is to develop a management system. As XX industry, the document system in addition to the ISO system must be prepared, food safety management system in the HACCP, GMP, and government agencies require the SSOP is also to be prepared. Do any document, basically divided into one, two or three levels of documents, the first level of documents that is the overall management system, the regular company this document is developed by professional managers, general manager audit issued. The second level of documents that is the internal management system of the department, this can be issued by the supervisor audit. Third-level documents are specific operational procedures, developed by the team members released.
Well, let's look at my first level of documentation, that is, my company's equipment management system:
Equipment and facilities control program, is written in full accordance with the requirements of the ISO system
1.0, the purpose of
Effective control of equipment and facilities to ensure that equipment and facilities to meet the needs of the plant's production and life;
2.0, the scope of
Applicable to the control and management of the plant's equipment and facilities.
3.0, Definitions
4.0, Responsibilities
4.1 Purchasing Department: responsible for the inquiry, price comparison, bargaining, ordering, contracting, and reminding delivery of the standard equipment and facilities and equipment and facilities accessories
4.2 PMC: responsible for the warehousing of the equipment and facilities and facilities and facilities and accessories;
4.3 Use of the department: responsible for equipment and facilities storage, daily maintenance and other work;
4.4 Engineering Department: responsible for non-standard equipment and facilities of the inquiry, price comparison, bargaining, ordering, contracting and plant equipment and facilities, installation, acceptance, documentation, maintenance, regular maintenance, periodic inspection, scrapping and other work.
5.0, Qualification and Training
5.1 Maintenance personnel must have the relevant qualification certificate issued by the government, and must be subject to regular training and review by the government before taking up their duties;
5.2 Operators must have the operation certificate issued by the company's Human Resources Department, and must be subject to the training and review by the relevant departments before taking up their duties;
6.0, Equipment and Facilities Control flow chart (see attached)
7.0, operating procedures
7.1 procurement of equipment and facilities
7.1.1 each department has a need for new equipment:
7.1.1.1 commonly used standard machinery and equipment by the equipment needs of the department to apply for their own;
7.1.1.2 non-standard machinery and equipment needs of the department to apply, the engineering department to find manufacturers to contact the manufacturer. The Engineering Department will look for the vendor and contact the vendor for quotation;
7.1.2 After receiving the quotation from the vendor, the Purchasing Department or the Engineering Department will fill in the Purchase Contract in accordance with the relevant purchasing terms and conditions;
7.1.3 The Purchase Contract will come into effect only after the approval of the manager of the company and the confirmation of the vendor. The Purchase Contract shall include:
7.1.3.1 Name, model, quantity, unit price, total price, delivery date, payment terms, payment method of the equipment and facilities;
7.1.3.2 Signatures of the Company Manager and the Supplier;
7.2 Stocking of Equipment and Facilities
7.2.1 In the event that the Supplier sends the equipment and facilities into the factory