KeywordsHospital management Hospital infrastructure archives management
AbstractHow to strengthen the capital construction archives scientific management the importance and meaning, the paper discusses and analyses the hospital construction project management and enhance service awareness, active participation in the construction of hospital management, hospital basic construction archives management of scientific, standardized, standardization and information of specific strategies and methods. From the hospital capital construction file status, collection, preservation, access, and other aspects of hospital archives management in hospital management. management in hospital management.
Key wordsHospital management; Hospital basic construction archives management
Introduction
Archives are a kind of Information resource is a kind of intangible wealth. It plays an important role in providing reference for leadership decision-making, in providing reference for scientific research, in providing a basis for safeguarding the interests of the organization, and in providing high-quality all-round services for the society. The level of hospital archives work to a certain extent reflects the level of hospital management.
With the improvement of people's quality of life to health is also increasingly important to meet these needs, many hospitals focus on improving medical conditions, and gradually new construction, remodeling, expansion of hospital buildings, from the hardware to meet the needs of the people to create a good medical environment, reflecting the humanistic care. In this situation, strengthen the hospital infrastructure file management is particularly urgent and important.
Hospital infrastructure file management in hospital management has a pivotal position.
Hospital infrastructure file is a new project or alteration, expansion process of historical records, is the most primitive, the most real, the most complete first-hand materials, usually in the form of text, charts, images exist. It systematically records a series of contents such as project application, approval, feasibility study, investigation, design, bidding, construction, supervision, testing, contract negotiation and execution. Covering the hidden works acceptance records, installation works of water testing, pressure testing, filming, commissioning, test run and other related information. For future repair, maintenance, add or change equipment when the alteration to provide a basis for hospital infrastructure files have also become an important part of the hospital rating assessment.
A hospital infrastructure file collection and organization
Hospital infrastructure file collection and organization should be throughout the entire process of the project. Hospital leaders should have enough attention and support for infrastructure files, arrangements for infrastructure file managers to participate in the archives management department of the professional training courses for systematic learning to improve the level of infrastructure file management. Establishment of scientific file management system, establish and improve the file management system.
Infrastructure file managers are generally infrastructure management professionals need to have a wealth of professional knowledge and good professionalism and proficiency in computer skills. In the collection process patience and meticulous, timely, accurate and complete. In the successive completion of the information belonging to the hospital collection at the same time to supervise the design unit, supervision unit, construction unit, and all parties involved in the construction of the unit to collect and organize their own information. Will file collection, finishing requirements written into the contract terms, with economic and administrative means and methods to improve the construction of the project and the management of the archives of all parties involved in the awareness of the project, to protect the integrity of the collection of infrastructure files and the authenticity of the file. At the same time, the establishment of infrastructure log, adhere to the daily record, the construction process of the entire project is a true record, which is responsible for the construction of the hospital is also responsible for the infrastructure management personnel.
Infrastructure files should be sorted by time as the main line, sub-items are sorted, and each sub-item is then sorted by time, in order to facilitate the search and recall, and to provide convenience for the future management of the work. Hospital infrastructure file managers should also carefully review the completeness and authenticity of the information, for the expression of unclear written materials, the signing of the comments and stamped forms only stamped without filling in the views of the views, instead of as-built drawings, as-built drawings, as-built drawings of the completion of the chapter of the signatures of the relevant personnel are incomplete, as-built drawings of the contents of the changes made in accordance with the contact list for modification, did not collect the originals and did not indicate the original seal filing place, should be returned to find the reasons for the authenticity of materials to be returned to find the reasons for the authenticity of materials. Return them to find out the reasons and accept them only when the authenticity of the materials is guaranteed. Infrastructure materials are collected in a timely manner and stored properly, so that they are not mutilated or defaced. Borrowing in the collection process should be registered in a timely manner and supervise the return, often use heavy materials to do a good job of backing up and preserving the originals, so as to avoid missing materials.
Second, the hospital infrastructure file access and preservation
Hospital infrastructure file is categorized as a hospital science and technology files, in the vast archives to find a particular infrastructure file without a convenient search tool I'm afraid it is difficult to do. This requires file managers to pay attention to the development of improving the utilization of the archives, the preparation of file search directory, the use of electronic computer technology for file management, the case file cover entry, the realization of the automatic sorting of files, can be found according to different search requirements. Project information generally exists in paper form, the necessary information should be scanned, photographed, and CAD drawings and in accordance with the file number, drawing number, serial number to connect, so that end-users can quickly retrieve the required information. For such as the construction process of the project taken photos, video information, CAD design information, electronic documents need to be burned CD-ROM CD-ROM preservation, in the handover of electronic document carriers need to be attached to the electronic document content description. CD-ROM should be placed vertically to prevent deformation, and need to avoid light treatment, 5 years for a transfer.
Conclusion
Hospital infrastructure file management is an important part of hospital management, is an embodiment of the level of hospital infrastructure. Complete, true and accurate infrastructure file is the hospital building security is the basis for hospital expansion is the basis for hospital construction and development.
(Responsibility Editor: Dong Na)
References
[1] Tian Yuezhen, the significance of strengthening the work of hospital archives management Tsinghua University leadership training 2010-09
[2] Sun Shukun, the role of hospital archives in the construction of the hospital management Lantai World 2011 S1
[3] Han Jing, the meaning and measures of hospital archives management work. The significance and measures of archive management Heilongjiang Science and Technology Information 2012 S15
Expert
Ye Qiang (1972-), male, Zhejiang, Huzhou City, the first people's hospital infrastructure senior engineer. He graduated from Tongji University with a Bachelor's degree in Engineering and Civil Engineering, and a Specialist in Chinese Language and Literature from the University of Electricity. China Medical Engineering and Equipment" magazine editorial board. 1990 to work in the hospital infrastructure management work for more than 20 years, the management of more than 20 projects, building area of more than 70,000 square meters, of which a number of key projects, won the provincial and municipal high-quality engineering awards.