Grasp the characteristics of the times
Leaders should be good at controlling time, and they should first grasp the characteristics of time:
1, irreversible. Time is one-dimensional, always passing along the past, present and future directions, never looking back, never looking back. This shows that time is a scarce resource for anyone. Every leader must recognize the characteristics of time and understand that "it's now or never" in order to understand the value of time.
2. Value. All practical activities of human beings must take corresponding time to complete. We often measure the value of things by the amount of work completed in a certain period of time or the time spent on a certain job. Therefore, time creates everything and time is valuable. "An inch of time is worth an inch of gold, and an inch of gold cannot buy an inch of time". Only when leaders give full play to the value of every moment can they maximize the value of leadership.
3. Equality. Time provides people with equal opportunities. No matter how high your status and power are, time is absolutely selfless, treating you equally and not favoring you because of your leadership. Everyone is equal before time.
4. Orderly. Objective time always comes down one after another, in order, only from morning till night, from spring to summer to autumn and winter, from the past to the present, and then to the future. Only when leaders work in chronological order can complex things be coordinated and orderly.
5. controllability. Although the existence and operation of time is independent of anyone's will, and people cannot change the objective time, the relationship between time and work can be adjusted. Because people have different attitudes towards it, the value and harvest created by the same time vary from person to person. Leaders who can control time scientifically can make the value of time play more effectively and do more work with less time.
Reasonable operating time
1, reasonable operation time is a necessary condition to improve work efficiency.
Leaders should lead an organization or group, and their work is relatively important and busy, involving all aspects. Therefore, they spend more time. However, time is a constant, 24 hours per day, 60 minutes per hour and 60 seconds per minute, which will not be more or less for anyone. To properly handle all aspects of work, leaders must improve work efficiency, and the fundamental way to improve work efficiency is to save time, arrange time reasonably, and strive to make time a "variable". By optimizing the configuration, they can do more work in a limited time and achieve greater results. Leaders with high work efficiency are all masters who know how to control time. They can clearly understand when to do what and when to finish what work. Arrange the use time of all kinds of work reasonably, so that every job has time available and every unit time has work to do. In the same time, they can usually finish more and better work than others. Inefficient leaders, lacking a good sense of time, do things without a plan, put off today's work until tomorrow, do tasks for three days a day, are not good at planning time, and often "get twice the result with half the effort." Therefore, leaders must cherish time and make good use of it if they want to improve their work efficiency and accomplish various tasks well.
2. Seizing a good opportunity is one of the key links of efficient decision-making.
Leaders should undertake important decision-making functions in their work, and successful decisions are often closely related to opportunities. Leaders should be good at finding opportunities, looking for opportunities and grasping opportunities in practice. At the same time, they should also be good at making decisions by using their own intelligence and wisdom, and make decisive decisions to ensure timely, effective and accurate decisions. Only by boldly seizing opportunities and making timely decisions can we win advantages and achieve success. Bad timing, constant interruption, wandering, indecision, or improper interruption in a hurry will all lead to decision-making mistakes. It can be said that grasping the opportunity is helpful for leaders to strategize and win thousands of miles.
3. Is the planning time of the leader appropriate?
It not only involves the success or failure of individuals, but also often affects and restricts the development of organizations or groups. As the core figure of an organization or group, the behavior and decision-making of leaders have strong influence. A leader who does not pay attention to time efficiency and procrastinates will delay or lag the development opportunities of an organization or group for personal reasons. Leaders can only ensure the healthy development of the whole organization or group if they become experts in using time, arrange their work reasonably and seize opportunities at critical moments.
The method and art of managing time
1, aim at the work target and plan the time scientifically.
As we all know, the "head geese" in Yan Zhen should be far-sighted and always fly in a clear direction, so as to lead the geese to their destination in the most time-saving and labor-saving way. Leaders play the role of "head geese" in organizations or groups. It can be said that the goal is the basis for leaders to "use time". A leader is the decision maker of time and the person in charge of achieving the goal. He must have a goal in mind and plan his time scientifically according to the work goal.
(1) Plan the time according to the priority of work. By recording your own time schedule, analyzing your own time, queuing according to the priority of work, sorting out three categories: important, secondary and general. The important things must be grasped by yourself, and the minor ones can be entrusted to others. One person only needs to ask; Generally, you can put it for a while. In this way, spend time on the most valuable things, reduce the waste of time and opportunities caused by hesitation and wandering, let the most important and urgent work have time guarantee, and spend time on the "blade".
(2) Make a reasonable schedule. As the saying goes, "everything is established in advance, and it is abolished without advance." Leaders should cultivate themselves to plan their long-term work with strategic vision. The simplest way is to list the work schedule in advance and make the overall schedule tend to be optimized in a planned way. When making a timetable, we should pay attention to the following aspects: First, we should give priority to the time of grasping major events. Under normal circumstances, leaders should grasp several constructive events every year according to the spirit of their superiors and the actual situation of their own units. The work schedule should fully consider various objective conditions and the leader's own situation, and be practical and reasonable. Secondly, the daily work should be relatively fixed in time. Fixing the time of some work carried out regularly every year will make relevant personnel prepare in advance, be more skilled and convenient to do, and make more reasonable use of time. Thirdly, it is necessary to insert various tasks in time to avoid conflicts in time and ensure the effective implementation of the work. Finally, there should be room for dealing with unexpected events in the timetable.
2. Pay attention to practical results and be good at saving time.
Rybakov, a scientist, put it well: "People who use minutes to calculate time spend 59 times more time than those who use time to calculate time." Leaders who are good at allocating time accurately are often more efficient. On the one hand, it is very important to do things in time. If they are broken, we should do them and seize the opportunity. On the other hand, we should pay attention to the effectiveness of each unit time and the effective value of time, so that the unit time can create as high benefits as possible.
Leaders must be good at saving time in order to give full play to the effectiveness of their work;
(1) Improve time utilization. A leader has a lot of things to deal with every day, and often feels that the schedule is full or even insufficient. If he is not careful, he will fall into a pile of things. Leaders must try their best to overcome the disadvantages of wasting time, such as poor discipline; The meeting time is too long; Majority and other minorities; Procrastination and verbosity in making reports; The system is not perfect and the responsibility is not clear; Wrangling with each other, overstaffing and so on. In addition, leaders should try to put together several related things that can be completed at the same time, interspersed with several complementary things, reduce the gap between work and improve the use value of time. For example, leaders must pay attention to efficiency in meetings, and the topics of each meeting should be precise; Don't divide the problems that can be solved in one meeting into several meetings; It will improve the time efficiency to let the participants make full preparations for the meeting before the meeting and strictly limit the agenda time of the meeting.
(2) Learn to "do something and not do something". A wise leader must master the art of "doing something and not doing something" in order to grasp the root and try his best to save time. Don't take care of things that shouldn't be taken care of, don't do meaningless things, try to reduce unnecessary behaviors and make every behavior as valuable as possible. For example, leaders are often invited to participate in various activities to support the scene. If leaders always give everything they want because of feelings or other reasons, their time will be greatly reduced. Leaders should choose to participate in various activities, learn to say "no" when there are not many necessary invitations, dare to put aside unnecessary social intercourse and spend their time on meaningful leadership work. At the same time, leaders who have enough time to accumulate energy will make their work more leisurely.
(3) There is no need to pursue perfection excessively. Leaders don't need to be perfect in everything, they are experts in all aspects, and they are allowed to have shortcomings and some can't. If you are too perfectionist, you will always be in a state of tension, and you will spend too much time on some meaningless superficial work, so that the time of important work will not be used efficiently. Therefore, leaders should have a clear sense of self and strive to be a competent and conscientious leader, rather than trying to be a man.
(4) Clear time requirements for subordinates. The situation of leader's time management is closely related to the work reference of subordinates, and it will also be influenced and restricted by the working hours of subordinates. Therefore, leaders should have clear time rules and let subordinates arrange their work. They should not only assign tasks, but also be strict, regularly check the progress of the work and ensure the timeliness of the work. It is also a good method to establish a reward and punishment system appropriately. Those who finish the task on time or ahead of schedule should be praised and rewarded, while those who fail to finish the task on time and procrastinate should be criticized and punished.
(5) "Grasping today is better than two tomorrows". Li Dazhao once said, "I think today is the most precious thing in the world, and it is also the easiest to lose. Because he is the easiest to lose, I think he is more precious." He emphasized: "Today is life, today is motivation, today is behavior, and today is creation". Efficient leaders are often people with a strong sense of "today". They know how to seize today and fight for it. On the contrary, it is difficult for people who spend their time on tomorrow to achieve anything.
3, master the law of life, system optimization time.
Modern biology reveals that everyone has his own "biological clock" and everyone's physiological condition changes periodically. At different stages of the cycle, reaction ability and physical level also vary from person to person. Leaders should gradually explore their biological clock, master their most efficient and energetic time every day, systematically sum up a set of work rules, try to complete the most important work with the most energetic time, and put some minor work in their low energy. On the other hand, if you are not good at arranging your work systematically according to your own laws and don't prioritize your time, your work efficiency will be greatly reduced. When complicated things pile up, they will grab their eyebrows and beards, and then they will work little by little, falling into a state of chaos, which leads to being busy all day, but they still can't do their best.
In addition, it is also important for leaders to master the way of using time. Leaders are human beings, and their energy is always limited, so it is impossible to never get tired. Our emphasis on saving time and cherishing time does not mean that leaders should always be nervous and busy. If you want to make more achievements in a limited time, it is not enough to rely on morning till night. We must understand the time dialectics of "stretching and relaxing". If leaders want to keep full of energy during working hours and do a good job efficiently, they must have some time to relax themselves, and they must relax by combining light with heavy and combining work with rest. When you work, your bowstring is full, go all out, and relax when you rest. In this way, leaders can recharge their batteries and lead the work with full enthusiasm.