In a small company, assistant = front desk = clerk = secretary = handyman = tea boy = tedious.
Front desk:
Job responsibilities:
1, responsible for the company's front desk reception.
2, responsible for the company's telephone transfer, sending and receiving faxes, document copying, etc.
3. Be responsible for inputting, typesetting and printing all kinds of office documents, business documents and contract agreements.
4, daily documents, data processing and other general administrative affairs.
Skills requirements:
1, familiar with the office process
2. Skillful use of office software such as Word and Excel, and use the Internet to find information;
3. Excellent writing and presentation skills in both Chinese and English;
4. Have good communication and coordination skills and strong sense of confidentiality;
5. Skilled in using all kinds of office automation equipment;
6. Strong adaptability, able to work under pressure.
Shop assistant 1: (There are many kinds, each with its own requirements, but the basic requirements are the same. The following are office clerks)
Job responsibilities:
1, according to the requirements of office leaders, complete the drafting and revision of relevant reports and manuscripts. Complete typing, copying and fax, and send it to the leader in time or to the customer as required.
2. Do a good job of daily telephone reception. Complete the written records and arrangements of administrative office meetings.
3. Complete the collection, sorting, filing, binding and filing of all kinds of documents.
4, according to the requirements of purchasing daily office supplies, and timely make out an invoice. Manage the property accounts (low-value consumables, fixed assets) of the department. Do well the management and maintenance of office equipment.
5. Subscribe to the annual newspapers and magazines, send and receive daily newspapers and magazines, and exchange emails.
6, do a good job of office monthly attendance. Do a good job in custody.
Skills requirements:
1. education background: technical secondary school or above, majoring in secretarial or management.
2. Experience: More than two years working experience as a company clerk.
3. Skills: Familiar with office administration knowledge; Familiar with office software.
4. Work hard, have a strong sense of responsibility, be honest, and dare to adhere to principles;
5. Strong communication and coordination skills. Good discipline, teamwork and innovative service spirit.
6. The age is about 20-25 years old.
Employee 2: (engineering employee)
Job responsibilities:
1. Handle letter documents, register, file, count data, print and copy letter materials.
2, the preparation of monthly office supplies, to do a good job of recipients.
3. Deal with work meal cards, reimburse medical expenses and distribute other daily necessities.
4. Assist in preparing departmental salary and bonus payment forms. Assist in making the monthly material and capital consumption table of the engineering department and the monthly energy consumption table of water, electricity and coal.
5. Make sure the engineering office is clean and tidy, and answer the phone.
6. Be responsible for registering employee attendance sheets.
7. Assist the engineering department to classify, number, create cards, file and establish accounts for all drawings, technical data and books, and maintain the integrity of the data.
8. Complete other tasks assigned by the department.
Skills requirements:
1, high school education or above, with certain working ability.
2, a strong sense of responsibility, meticulous, steady, practical, patient, enthusiastic, and finally due diligence, strict confidentiality.
3, engaged in work for more than two years. Written neatly, fluent, and trained as a secretary.
4. Be healthy and energetic.
Secretary: (Department Secretary)
Job responsibilities:
1. Responsible for organizing all kinds of meetings held by departments, keeping meeting minutes, drafting meeting minutes and briefings, and assisting in urging all units to carry out all kinds of work.
2. Do a good job in the registration, storage, forwarding, filing and filing of all kinds of documents, and keep seals, letters of introduction and funds.
3, drafting the annual work plan, summary, report, liquidation, approval and other documents.
4, do a good job in office chores, file management, do a good job in sending and receiving all kinds of learning materials, registration, circulation, distribution and year-end cleaning, filing, sorting, ordering and distribution.
5. Do a good job in the registration, distribution and mailing of letters from the Ministry, accept letters and visits from cadres in party member, do a good job in registration, self-management or delivery in time, and report to the leaders of the Ministry in time when encountering major problems.
6. Assist department leaders to coordinate the working relationship of each position.
7, in-depth grassroots units to do a good job of leadership staff and assistants.
8. Assist the daily work of the department office.
9. Complete other tasks assigned by department leaders.
Skills requirements:
1, bachelor degree, majoring in economics or Chinese, with more than 2 years secretarial work experience;
2. Good organization and communication skills;
3. Fluent English listening, speaking, reading and writing skills;
4. Skilled computer skills
Secretary: (Secretary to the General Manager)
Overview of work:
Responsible for the management of signing, sending and receiving documents; Make records of company-level meetings and write them in words; Handle the general manager's daily administrative affairs, meetings, receptions, activities and expense classification; Responsible for the liaison between the general manager and the heads of various departments; Organize the general manager's documents; Complete all the work assigned by the department manager.
Job responsibilities:
1. Assist the general manager to handle the company's official documents and administrative affairs.
2. Carry out all matters assigned by the general manager.
3, understand the file management system, daily file sending and receiving procedures.
4. Formulate the borrowing authority and borrowing regulations of documents, and borrow in strict accordance with the regulations.
5. Responsible for issuing, receiving, sending and managing documents.
6. Make records of company-level meetings and write them down.
7. Strictly implement the confidentiality system and do a good job of confidentiality.
8. The general manager's activities, reception arrangements, arrangement of reimbursement forms and reception of visits are closely related to various departments.
9. Writing and approval of relevant manuscripts.
10, arrangement of company meetings and reports.
1 1. Archive all information of the company.
12. Submit last week's work summary and this week's work plan every Monday.
Skills requirements:
1, female, under 26 years old,
2, secretary, file management, Chinese and other majors, college degree or above.
3. Good image and temperament, careful and meticulous work, strong organization and logic.
4. Have working experience as a secretary to the general manager, have a good sense of service and good oral and written expression skills.
5. Skilled in using various office software and office tools.
Assistant: (Administrative Assistant)
Overview of work:
Formulate and improve the company's administrative management system to make the company's management more standardized and reasonable; Reasonable arrangement of vehicle scheduling; Supervise the daily behavior of employees; Management of office area; Daily administrative affairs management.
Job responsibilities:
1, formulate administrative management system, and supervise and inspect the implementation of each department.
2. Arrange the company employees' cars effectively and reasonably to improve their work efficiency.
3. Responsible for the arrangement and coordination of employees' lunch.
4. According to the management regulations and operating procedures, complete the business card printing of company personnel in time.
5. Layout of new employees' desks.
6, responsible for the management of the office area.
7. Manage the daily code of conduct of employees and reward and punish them accordingly.
8. Cooperate with the manager of the administrative department to make the annual administrative budget.
9. Be responsible for the audit and management of the company's communication expenses.
10, responsible for the management of meeting rooms and activity centers.
1 1, responsible for preparing venues for customers and company activities.
12. Purchase office supplies and office equipment according to the company's annual administrative budget and inventory, and the expenditure exceeding the budget can only be purchased after the approval of the department manager and the director of finance department.
13. The procurement is conducted in strict accordance with the procurement management system. Shop around (at least three) for inquiry, price comparison and negotiation.
14. Submit last week's work summary and this week's work plan every Monday.
Skills requirements:
1, college degree, secretarial major is preferred.
2. Women only.
3. Proficient in computer operation.
4. 1 year or above administrative or secretarial related working experience.
5. Those with professional qualification certificate of human resources or accounting are preferred.
Assistant: (Sales Assistant)
Job responsibilities:
1. Telephone answering and customer reception. Familiar with the basic situation of the company's products, answer questions appropriately or transfer them to relevant personnel (departments).
2. Customer data management, including data collection and analysis, e-mail, direct mail and information feedback of corresponding product information.
3. Update the website, publish and collect the corresponding soft articles.
4. Advertising management. Including the design and production of printed matter and small gifts, and the planning and production of promotional activities.
5. Online direct selling products, including telemarketing and order processing.
Skills requirements:
1, college degree or above (management/marketing major is preferred)
2. Strong communication and presentation skills.
3. Skillful use of office software such as Office.
4. Strong word processing and expression skills.
5. Strong English reading, writing, listening and speaking skills.
6. Have the ability to analyze and sort out customer data.
7. More than one year working experience in sales or industry.
Please accept the answer and support me.