Second, according to the actual situation of the company, establish the occupational health files of all units of the company and the personal occupational health monitoring files of employees, referred to as "two files", and keep them by special personnel.
Three, "two files" data according to the requirements of file management to establish a directory, unified numbering, special volume registration; Timely filing in three periods: permanent, long-term and short-term.
Four, "two files" data should be legible, clear charts, accurate and reliable text, and manage the "two files".
5. Adjust and supplement the "two files" at any time and on a regular basis according to the personnel changes of the company, and make system adjustment for each table card once a year before 10.
Six, all kinds of archives in the "two files" are reviewed once every three years as required; Daily occupational health work must record the test results, health examination results and occupational disease management at any time for analysis.
Seven, employees leave the unit, have the right to ask for personal health records, archives should truthfully, free of charge, and sign the copy provided by the individual.
Eight, the occupational disease diagnosis and identification units need to provide information about the "two files", the archives department should provide it truthfully.
Nine, the archives room of occupational health files handed over by various departments, to seriously carry out quality inspection, archive files to fill in the transfer directory, signed by both parties, timely number registration, warehousing.
X. Archivists should register the receipt, removal, destruction, management, borrowing and utilization of archives, and they must go through the handover procedures when handing them over.
Eleven, occupational health archives warehouse should be solid and safe, do a good job of anti-theft, fire prevention, insect prevention, rat prevention, high temperature prevention, moisture-proof, ventilation and other work, and emergency measures. Occupational health files should be managed by designated personnel, checked and counted regularly, and repaired and copied in time if the files are damaged or deteriorated.
Twelve, the use of occupational health records should take good care of the files, occupational health records are strictly prohibited, and it is strictly forbidden to open, alter, deface, lend and reprint occupational health records without permission.
Thirteen. The right to interpret this regulation belongs to the occupational health and safety department of the company. Evaluate and revise its compliance according to the company's procedures every year.
Fourteen, this system shall come into force as of the date of promulgation. Other provisions on the management of occupational archives shall be implemented in accordance with the current national laws and regulations, occupational health standards and the company's occupational health management system.