Equipment tender documents is a legally binding document, it is the equipment purchaser of all the requirements of the equipment to be purchased, but also the main basis for bidding and bid evaluation, the content should be done completely, accurately, and the conditions provided should be fair and reasonable, in line with the relevant provisions. Bidding documents mainly consists of the following parts:
(1) the tender, including the name of the bidding unit, the name and description of the construction project, the bidding for the brief content of the equipment (main parameters of the equipment, the number of requirements for the delivery period, etc.), the deadline for submission of bids and location, the date and place of the opening of bids;
(2) the bidding instructions, including the bidding documents, including a description and the bidders and bidding for the documents of basic requirements, bid evaluation and finalization of the bidding. Requirements, basic principles of bid evaluation and finalization, etc.
(3) List of bidding equipment and technical requirements and drawings. Paper;
(4) the main contract terms should be based on the provisions of the contract law, including price and payment, delivery conditions, quality acceptance standards and penalties for breach of contract, etc., the terms should be detailed, rigorous, to prevent disputes after the fact;
(5) the format of the tender, the number of equipment bidding and the format of the price list;
(6) other matters needing to be clarified.
(B) the preparation of equipment and material procurement bidding documents
According to the "construction equipment bidding management trial approach", the bidding needs to have bidding documents. Bidding documents is one of the main basis for bid evaluation, should comply with the requirements of the bidding documents. The basic contents include:
(1) tender;
(2) bidding equipment quantity and price list;
(3) deviation statement, that is, the bidding documents have different opinions on certain requirements of the statement;
(4) prove the qualification of the bidding unit of the relevant documents; '
(5) bidding enterprise Authorization letter of legal representative;
(6) Bidding deposit (according to the need to set);
(7) Other matters that need to be clarified as required by the bidding documents.
The preparation of bidding documents must strictly correspond to the bidding documents, technical specifications, quality requirements, service requirements, qualification requirements and other requirements, and strive to fully demonstrate their own, when appropriate, but also need to pay attention to the post-production of the bid.
Bidding documents, in addition to bidding letters, price lists, corporate profile, to respond to the terms of the contract, a variety of qualification documents, should also include the following:
1, technical specifications and payment methods, delivery time response table
2, design drawings
drawings must be in accordance with the specific specifications of the bidding documents to a certain scale, a certain depth to design and drawings. Proportion, a certain depth to design and draw, while the technical specifications of the drawings must be consistent with the bidding provided in kind.
3, the main materials used in goods, components, price details and their supporting materials goods must be consistent with the design drawings, and will be verified in the evaluation of the physical; at the same time, the price of the material, the origin must be true, reliable, and should be consistent with the bidding documents in the goods offer.
4, the production process of goods and materials used in the production process description
This part of the content should correspond to the previous drawings and materials used, in order to facilitate the evaluation of the evaluation committee to evaluate the bidder to be used in the production process of the advancement and reasonableness. In addition, it can also be used as a basis for random cross-checking by the purchaser in the production process of the goods.
5, the enterprise's main equipment breakdown (and should indicate the use of equipment)
This part must be matched with the equipment involved in the production process. This can therefore reflect the production equipment involved in the above process whether the real existence, but also for the feasibility of the process described earlier to provide material assurance.
6, quality assurance system
Based on the bidder's current organizational management system, testing system (including quality acceptance standards, systems, quality management and testing hardware), management system and the level of qualification of technical personnel, from the side of the bidder's awareness of the enterprise's internal management and management level, as a bidder for the bidding for the commitment to the quality of goods, guarantee.
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7, service commitment (generally not less than the basic service requirements of the purchaser) and after-sales service organizations, personnel profiles, etc.
8, other bidders that need to provide materials.