How to archive and manage the archival materials formed by ERP software

The files generated by ERP software include supplier information, customer information, sales orders, purchase orders, invoices, payment orders, inventory records and so on. These files need to be classified and filed for future inquiry, statistics and maintenance. The following are several steps of ERP software generation file archiving management: 1. Classification: Classify the files generated in ERP system according to their types and uses, such as purchase orders, sales orders, inventory records and settlement records. 2. Document classification: according to the nature and theme of documents, they are divided into corresponding document categories, such as reports, contracts, invoices, receipts, etc. 3. Confidentiality level: according to the degree of confidentiality, it is managed at different levels, such as business secrets, internal reports and announcements. 4. File number: number each file for quick search and retrieval in the future. 5. File storage: According to different file types and confidentiality, choose appropriate storage methods, such as electronic storage and paper storage. 6. Authority management: establish the authority to use archival materials, and ensure that only those with authority can view and use relevant files. 7. File backup: Back up files regularly to prevent accidents such as accidental failure or data loss. In a word, the files generated by ERP software need to be managed and archived in a standardized way to ensure their reliable and safe preservation and use.