In order to ensure that things or work can be carried out smoothly, we need to make a program in advance, which is a written plan that is arranged from the purpose, requirements, ways, methods, progress and so on. Do you know what kind of program can actually help us? The following is my meeting program for you to organize 7, just for reference, I hope to be able to help you.
First, the development of the conference program to the notice issued by the whole process
(a) the first draft of the formulation
A large, mega conference program of the first draft should include the name of the meeting, the theme of the meeting (content), the time of the meeting, the meeting place, the schedule of the meeting, the participants, the division of labor and task Organizational leadership (which is particularly important in large, very large meetings, first of all, a unit of a department to take the lead in organizing and coordinating arrangements, the establishment of the corresponding work of the leading group. Such as those responsible for writing and providing relevant materials for the documents and materials group, responsible for the venue layout, meeting notices issued, the meeting schedule and other specific affairs of the conference services group, responsible for the meeting reports, the venue video news and publicity group, the meeting reception and logistics group, and so on. Secondly, the relevant departments should do a good job in the division of labor tasks, and the lead department to the division of labor tasks to be specific, time-limited, and urge the relevant departments to complete in a timely manner; the relevant departments also actively assist in accordance with the requirements of good. Only in this way, do not lead to a large meeting due to poor organization and other reasons and make a mess) and so on.
(ii) budget
The budget refers to the meeting before the meeting will be used to make a meeting of the funds and the actual budget not far from the relatively accurate estimates. It has been said that budgeting is best for departmental financial management or accounting staff. But whether financial/accounting or non-financial/accounting staff, before making a budget should have a relatively clear outline in the brain: in which projects, materials, items, things will generate funds. Not to say that it's all-encompassing, but it should be considered thoroughly and meticulously. For example, since some people come to the meeting, it is certainly necessary to solve their food problems, will accordingly generate room and board expenses. Furthermore, the venue for the meeting is bound to be rented on a temporary basis, which in turn will give rise to venue rental charges. Another example is that if the meeting needs to distribute some conference materials, paper and pens to the participants, it will also incur the cost of information items. In addition, if the meeting is to open some targeted, broad coverage, theoretical and academic will be strong, invite some experts from afar to teach, experts and experts in the lecture fees and the costs incurred in the round trip are also to be included in the scope of the budget.
So a combination of the above factors to do the budget, it includes:
① Accommodation and food: per person per day (or per person per meal) accommodation and food costs × the total number of days of meetings (the total number of meals) × the total number of people
② Venue rental costs: depending on the venue of the rental party in what way to charge. If the other party to the number of days to count, then multiplied by the total number of days of meetings; if the number of times to determine, then multiplied by the total number of meetings.
③ meeting materials issuance costs (including paper, pens and other office supplies costs)
④ expert teaching fees (per person costs × number), round-trip travel costs (per person costs × number)
⑤ other costs that may be incurred
(C) Leadership Approval
Leadership Approval is a must and an important part of the process. After preparing the first draft of the conference program and budgeting the expenses before the conference, it will be submitted to the superior leaders for approval by way of instructions. After the leadership review, such as some of the contents of the more substantial changes (not only the text, literally simple changes, but also the division of labor, changes in the theme of the meeting, the amount of funds budgeted for major content changes, etc.), need to be revised according to the meaning of the leadership and then submitted to the leadership. If only a slight change to the text, it depends on the circumstances. Only after the approval and signature of the leaders, you can do the next thing.
(D) task division of labor issued
In the revised and by the higher leadership review no problem, it can be approved by the leadership and task division of labor issued together to the relevant departments.
(E) notice issued
Notice issued, the target here is mainly for the next level of the organizer of the meeting; if you need to invite the organizer of the meeting of the external parallel units to participate in the form of invitations to invite them to come.
Second, the meeting notice
(a) the object of the unit
including the name of the meeting, the theme of the meeting (content), the time of the meeting, the meeting location, the meeting schedule, the participants (precautions) and so on.
(b) the object of the next level of units
also covers the name of the meeting, the theme of the meeting (content), meeting time, meeting place, meeting schedule, participants (notes) and so on.
(C) Invitation to the meeting (for parallel units outside the organization)
Invite parallel units outside the organization to participate in the meeting by sending invitation letters.
Third, the template
(a) Notice of meeting template see "Office Tips VI"
(b) Notice of meeting template slightly
Notice of meeting is very simple, first of all, the preamble part of the table purpose, why the meeting, because of the need for a meeting (for the xxx, according to the xx, decided to convene a meeting of the xx, is now to the Relevant matters are notified as follows:)
Secondly, the first part: meeting time
×××
Again, the second part: meeting place
×××
And then the third part: the content of the meeting (also known as the meeting schedule)
Note: If it is to open some of the form of a single, simple content of the meeting, this part of the meeting can also be
Then the third part: the content of the meeting (also known as the meeting program).
Next is Part IV: Participants
Finally, Part V: Notes
Note: Notes are intended to convey to participants the message that "in addition to the above, there are some special matters that need to be brought to the attention of the participants". They are usually included at the end of the meeting notice as an integral part.
(C) meeting invitation template
Example:
(× × × unit)
In order to do a good job of × × × work / in order to implement the spirit of × × (table purpose) / ......, the study / reported to the leadership agreed to decide to convene a meeting of × ×. meeting, we sincerely invite your organization to come to / Special invitation to your organization to send a responsible comrade to participate in the meeting.
First, the meeting time
×××
Second, the meeting place
×××
Third, the content of the meeting (the meeting agenda)
×××
Fourth, notes
×××
Fifth, the preparatory work before the meeting
In the days before the meeting of the division of labor departments to complete their respective tasks. Collect a good list of participants, get the venue set up, ready to meet the leader of the speech and related materials, and relevant units to do a good job docking, the implementation of the delegates to provide food, accommodation, accommodation, etc.; do a good job of the General Assembly of the medical, security and other work.
Conference Program Part 2I. Activity Arrangements:
(a) Symposium
Symposium content: 1, the community party building work on what new explorations and new breakthroughs, what measures to be taken, what results and experience, the existence of the main problems and reasons for what, how to solve them. 2, the community party workers should be how to do a good job in the community party building work, the current problems, what suggestions and comments. What is the problem, what are the suggestions and opinions.
Requirements: each street selected a community party workers on behalf of a party coordinator representative to speak. Each person's speaking time is about 3 minutes.
Talk time: 15:30-16:30
(ii) sports and cultural activities
Activities: air volleyball
Rules: street as a unit, **** six teams, divided into four groups by lot for the game, two wins in three sets, 21 points per set, each group draws a round-robin tournament to determine the top three. . (Bailu Street and the Ministry of Organization of a joint team, Shibi Ping Town, Shatang Town, Changtang Town, a joint team)
Activity time: 16:30 minutes - 18:00 minutes
Second, participate in the activities of the streets, community party building staff: (73 people list in the attached table)
1, 20xx new recruitment of party workers *** 35 people.
2, street party building assistant, party affairs coordinator *** 28 people.
3, community party building sub-leaders *** 10 people.
Third, the sympathy activities time: 2xxx January 17, 3:30 pm
Fourth, the sympathy activities place: Jun Wu Forest Park
V. Transportation: prepare their own transportation to.
VI. Budget: the purchase of condolences, prizes, water, fruit, about $
VII. Division of activities (attached)
Meeting Program Part 3I. Pre-meeting Preparation
1, to determine the purpose of the meeting: to improve the work of the organization, to promote the development of the organization.
2, the preparation of projects related to the purpose of the meeting, according to the degree of importance of the project sorting, the project is grouped into a group and limited to the time of each project:
(1) the president, the secretary general and the council representative speech, the work of the current year to summarize the work of the future work and put forward the requirements and expectations;
(2) the ministers of the departments to report on the summarization of the work of the current year and the results, announced the next year's work The situation and results, announced the next year's work plan;
(3) announced the results of the annual assessment, commendation;
(4) "talk for three minutes": the organization's members to express their views, speak freely, requiring all members must speak (the content of which can be reflections, opinions, suggestions, etc.).
3, the collection of all the information related to the meeting project, including information on the activities of the year, the annual summary of the departments, the results of the performance appraisal, etc., by the office is responsible for the collection and organization.
4, the requirements of the organization all employees must attend on time.
5, the office issued a meeting notice before the meeting, the development of the meeting manual, the logistics department to do a good job of venue layout and health.
6, at the time of the official meeting, check to see if there is new information. If there is, need to briefly tell everyone.
Second, during the meeting
1, the name of the meeting: the original color of life - Shijiazhuang College Students Association of Nature Protectors ** annual summary of the General Assembly
2, the purpose of the meeting: in order to carry out the work better, () summarize the experience of the year, improve the working methods, improve work efficiency; expand the working methods, improve work efficiency; expand communication and exchange, enhance the feelings between employees; enrich the organizational culture, promote the overall development of the organization.
3. Meeting time: ** January 14,
Meeting place: conference room
4. Check and record participants.
Attendees: President, Secretary General, Council members, ministers and officers of various departments
5, rationalize the time.
6, the meeting process:
(1) the host announced the start of the General Assembly (9:00 - 9:05);
(2) for the current year's work as well as the direction of the future development of the work and the requirements of the General Assembly speech (9:05-) -(9:05-9:25):
Speech by the President;
Speech by the Secretary General;
Speech by the representative of the Board of Directors;
(3) Reporting by the ministers of the departments to summarize the current year's work and results, and to announce the work plan for the next year (9:25- 9:40);
(4) Announcement of the annual assessment results and recognition (9:40--10:00);
(5) Three minutes of talk. Organization members each about three minutes to express their views, speak freely, requiring all members must speak (content can be feelings, opinions, suggestions, etc.) (10:00 - 10:50);
(6) the end of the General Assembly (10:50-
(6) The end of the conference (10:50 - 11:00).
Three, the work after the meeting
(a) the meeting contractor: Office, Logistics Department
Office responsible for the content:
1, do a good job of recording the meeting, requires accurate and complete, including the meeting time, place, attendance, the content of the meeting and the name of the speaker and so on;
2, will be Conference information, leadership speeches, representative speeches, work report summary summary of the staff to summarize the speech;
3, the conference funding approval.
The Logistics Department is responsible for:
1, do a good job of packing tables and chairs;
2, arranging trips, organizing members to play in Xibaipo, the cost of travel by the organization is responsible for;
3, reasonable arrangements for the meeting funds.
(2) Conference budget: to Xibaipo, the car fee of 20 yuan, *** 17 people, a total of 340 yuan
Conference Program Part 4(a) to draw up the work program of the conference.
Generally should include the following: meeting records briefing work, meeting budget, food and accommodation arrangements, security and confidentiality work.
(b) Selected, arranged topics.
The meeting to discuss the issue, the object of decision-making, is the topic. Large and medium-sized meeting of the topic by the meeting leading organs and leading comrades to determine. Daily meeting topics, some by the leading comrade in charge of a job, some by the lower organs or according to the leading comrade instructed to prepare the topic, and then the collection of topics for screening, to modify, discuss, enrich, and report to the relevant leadership review, weekly, monthly or quarterly arrangements.
Arrangement of meeting topics should pay attention to the following issues: First, the next level of the meeting can be resolved or individual leading comrades can be approved to solve the problem, generally do not arrange for the discussion of the meeting of the higher level; Second, the party meeting with the government meeting to discuss the topic to be different; Third, the topics submitted to the meeting to discuss the general need to have a brief text material, and in the meeting a few days prior to the leading comrades for approval, issued to the relevant Comrades to read and prepare comments; Fourth, the general issues raised temporarily should not be arranged in haste to ensure the quality of the meeting; Fifth, a meeting of the issues can not be arranged too much or too little, to measure the time required for each issue, a reasonable allocation, generally arranged for a major issue and one or two small issues is appropriate; Sixth, as far as possible, the same nature of the issues to be submitted to a meeting for discussion; Seventh, should be prepared to prepare a number of back-up issues so that the meeting progresses well, there is sufficient time for the meeting to be discussed. The meeting went well and there was plenty of time for discussion.
(c) Preparation of the agenda, program and procedures of the meeting.
Agenda, is the meeting to adopt documents, solve problems in a general arrangement. With a concise text itemized. Schedule, is a general time in the meeting of the specific arrangements, generally using a short text or form, the meeting every morning, afternoon and evening activities can be listed, if any description, attached to the table. Procedures, is a meeting in accordance with the time sequence or sequential arrangement of the work of the steps. Procedures may be complex or simple, coarse or fine. The agenda and program should be sent to the participants in advance, and some congresses should also be proposed to the Bureau of the General Assembly for adoption before they come into effect. The program is only for leading comrades to preside over the meeting for reference, not to other comrades.
(d) Preparation of meeting documents, reports.
The documents and reports of the daily work meeting should be drafted and prepared mainly by the functional departments. The meeting secretary department should notify the relevant departments before the meeting to submit the meeting documents, the content and quality of the documents for the first review, and to the leading comrades to submit the documents can be submitted to the meeting to discuss the views of the comrades.
(E) proposed list of participants.
Nominate participants, is an important political work, should master the following principles; First, thoughtful and comprehensive. Daily work of the meeting and the meeting to discuss issues closely related to the leading comrades of the department to attend; temporary meeting, belonging to the nature of the advice, should be invited to the main leading comrades and representatives of the relevant parties to participate in; belonging to the nature of the professional, should be invited to the relevant parties in charge of the work of the leading comrades, experts and workers in the area of practical experience in the participation of comrades; belonging to the nature of the commemorative, celebratory, should be invited to a number of reputable, influential In the case of commemorative or celebratory events, comrades and representatives of the democratic parties and all walks of life should be invited to participate. Secondly, it should be appropriate and accurate. From the point of view of favorable work and confidentiality, the nomination should be reasonable, not too lenient, not too strict, not mentioning, not omitting to mention. Thirdly, no matter who attends or participates in the meeting, they will not bring two "councillors" (assistants). Fourth, the meeting secretary staff proposed a list of participants, need to report to the leading comrade review before finalizing.
(F) Arrangement of subgroups.
Multiple large and medium-sized meetings in the list of participants in the meeting to determine the list of participants to be organized, that is, in accordance with certain laws will be divided into a number of groups of all participants to facilitate the discussion of the issue. The basic methods of grouping include: grouping according to geography; grouping according to system or industry; and grouping entirely according to the number of people. When organizing groups, attention should be paid to the number of groups, the size of the appropriate. Grouping should be comprehensive and thoughtful, as far as possible to have the convening body of the leading comrades decentralized to the various groups.
(7) Selection and arrangement of the venue.
1, selected venue. The choice of venue, combined with the number of meetings, meeting content and other comprehensive consideration. In the case of conditions, the main consideration of the following factors: First, the venue size is moderate, with an average of 2 to 3 square meters per person is appropriate. Too large seems loose, too small is crowded. Second, the venue location is appropriate. Third, the venue has a full range of ancillary facilities, including lighting, communications, health, services, telephone, amplification, recording and so on.
2, the layout of the venue. Different meetings, the requirements of different forms of layout. The party's representative meeting venue requirements simple and generous, the People's Congress venue requirements solemn and grand, the celebration of the General Assembly venue requirements festive and warm, memorial meeting venue requirements solemn and solemn, symposium venue requirements harmonious and cordial, commemorative meeting venue requirements grand and elegant, the daily work of the meeting venue requirements simple and practical. Here mainly talk about the form and arrangement of the venue seating problems.
Venue form. Daily work of the conference venue layout form more round, oval, rectangular, square, a word type, T-type, horseshoe type, reflecting democracy and unity. Atmosphere; symposium, seminar venue arranged into a semi-circular, horseshoe, hexagonal, octagonal, back to the word type, so that people have a relaxed, friendly feeling; medium-sized meeting of the venue arranged into the word type, M-type, fan type, so that people have a formal, serious feeling; large-scale tea party, reunion venue arranged into a star-pointed, starry-eyed style is good. Large meetings are generally held in the auditorium, the form is fixed.
Arrangement of seating, refers to the participants in accordance with certain laws and more scientific principles to arrange seating.
Arrangement of several rules:
1, where the list to be formally announced, in accordance with the order of the list arranged in order.
2, in accordance with the number of votes received in the election, the same number of votes, in order to the order of the family name of the order of precedence.
3, in accordance with the family name of the first letter of the Chinese alphabet in hanyu pinyin order of precedence.
4, in accordance with the strokes of the family name in order to arrange the order.
Arrangement of several methods:
1, horizontal method. That is, in accordance with the published list or in the order of last name strokes from left to right, first row of the official members of the meeting (delegates), after the row of alternate members (delegates).
2, vertical method. That is, in accordance with the order of the members of the delegation or surname strokes along a straight line from front to back in order to arrange the seating order, the official delegates in the front, the alternate delegates in the back. The order of each delegation in accordance with the inherent order from left to right, or to the center of the venue as the base of the seat, to both sides of the staggered expansion.
3, left and right arrangement method. That is, in accordance with the published list or in the order of the strokes of the surname, to the center of the venue or podium as the base, to the left and right sides of the staggered expansion of the arrangement of seats. Chinese traditional custom to the left for the top, ranked first in the center and sit. With this as the base, the rest of the center of the left-hand side of the first order, a left and a right, in order.
(viii) Issuance of conference documents.
Meeting documents are evidence of the identity rights and obligations of persons directly related to the meeting. Conference documents can be divided into two categories: one is the meeting of the official documents, including the representative card, attendance card, attendance card, sign-in card, side pass, guest card, pass, invitation, etc.; the other is the work of the documents, including work permits, press cards, passes, car permits, etc.. The content of the various documents column, roughly including the name of the meeting, the user unit, name, gender, position, date of issuance, document number and so on. Some important documents should also be affixed with a one-inch half-body photo, stamped with a steel seal to prevent forgery.
(ix) Publish the notice of meeting.
After the basic preparations for the meeting, we should issue a notice of meeting as soon as possible so that participants can prepare in advance. General written notice and oral notice of two kinds. Written notice of the attitude of solemnity and seriousness, memorable, more participants or more solemn meeting, it is appropriate to send a written notice. Oral notification, especially telephone notification, should prepare a telephone notification script, in order to concise, concise, complete notification. After the notice of an important meeting is issued, it should be checked and implemented in a timely manner.
(x) Formulation of meeting instructions.
The content of the meeting instructions mainly include the confidentiality of the meeting discipline, leave system, guest system, security requirements, work and rest time and other notes.
(k) responsible for the meeting check-in.
Meeting check-in refers to the need for centralized accommodation of the participants of large-scale meetings to arrive at the meeting place and notify the secretary of the meeting. Reporting is the secretary of the meeting to accurately grasp the situation of participants and the implementation of an important part of the organization. For those who should report to the meeting but fail to do so, attention should be paid to urging. After reporting, should summarize the situation and report to the leadership of the meeting.
(xii) the secretarial work of the meeting set up and staff deployment.
Daily work of the meeting, small meetings, generally by the permanent conference secretarial department or fixed full-time, part-time conference secretarial staff responsible for the work of the meeting. Larger and more important meeting, the need to organize a competent and powerful work team or set up the General Assembly Secretariat, under a number of working groups such as secretarial team, documentation team, operational election team, briefing team, publicity and reporting team, translation team, general services team, security team, transportation team, etc.. Clear division of labor, each responsible for their own responsibilities to ensure the smooth running of the meeting.
The meeting program Part 5
Location: the second floor conference room of the company's office building
Attendance: Wu Yonggang Che Bo Qiao Jianghao Wang Lizhuang Wang Shuang Qin Wenwei
Host: Qin Wenwei
Record: Qin Wenwei
Main content:
(1) How to emergency response to the problem of the system in the local area?
(2) Switching formulas how to ensure rapid cleaning?
(3) how to ensure that the powder does not enter the fan?
(4) Comparison of labor intensity of workers after using the system.
(5) How to deal with individual complex formulations?
(6) How to realize the liquid dosing?
Topic: the preliminary design of the PP project material handling system (reported by Changzhou Zhenglong Technology Co., Ltd.)
Time: June 10th, 13:30 p.m.
1, by the general manager of Changzhou Zhenglong Technology Co. General manager of Changzhou Cheng Loong Technology Co., Ltd. introduced the preliminary design of the material transportation system for the PP project of Plastic Gold
3. Participants of Plastic Gold asked questions about the design and the actual situation of the company
4. Changzhou Cheng Loong Technology Co., Ltd. gave a brief answer to the questions raised
At the end of the meeting, Mr. Wu asked participants to make valuable comments about the feasibility of the program according to the actual situation of their respective positions. The meeting ended with Mr. Wu asking the attendees to give their opinions on the feasibility of the program for their respective positions, and at the same time requesting Cheng Loong Technology to give a written reply to the questions raised at the meeting
The specific questions are as follows:
(7) How to realize the charging of micro-components?
(8) Powder screw conveying how to prevent bridging?
(9) Why not use loss-in-weight feeding?
(10) How is homogenization of finished products achieved?
(11) How are production statistics realized?
(12) How to ensure system stability?
(13) platform design consider emergency manual operation space.
(14) What is the best way to deal with the difficulty that the high mixer is prone to dust?
Signature of the participants
These minutes will be transmitted to Changzhou Zhenglong Technology Co., Ltd. to request the other company to make a written factual answer to the above questions, the formation of the written back
The reply will be used as an annex to the formal contract later.
The meeting program Part 6
In order to comprehensively implement the central and provincial meetings, proposed in the middle of ** month held in the city in 20xx ** work conference, is now on the meeting of the opening of the law and the preparatory work of the program as follows:
First, the meeting time
Proposed for the period of ** months ** - **, the use of a half-day time to convene. The exact time is to be determined.
The place of the meeting
**Conference room.
Third, the form of the meeting
held in the form of a video conference, the main venue in the ** meeting room. The counties and municipalities to set up a sub-site.
Fourth, the scope of participation
(a) **leaders;
(b) **unit team members;
(c) the counties and municipalities **principal.
V. Agenda
The meeting was chaired by the **, to be arranged for four agendas:
(a) ** Summarize the 20xx year, the deployment of 20xx ** work;
(b) ** Summarize the 20xx year, the deployment of the 20xx party wind and clean government work.
(C) ** speech.
Six, the division of labor
(a) organization and coordination (** lead)
The office is responsible for the general coordination, **, **, **, **, **, **, **, **, **, **, **, **, **, **, **, **, **, **, **, **, **, **, **, **, **, **, **, **, ** and so on.
(B) material preparation (** lead)
1, ** is responsible for drafting ** speech materials (responsible: **);
2, ** is responsible for drafting ** speech materials (responsible: **);
3, ** is responsible for drafting ** speech materials (responsible: **);
4, ** is responsible for drafting ** speech materials (responsible: **);
4, ** is responsible for drafting ** speech material (responsible person: **);
5, ** responsible for ** host speech (responsible person: **).
(C) conference organization and venue security (** lead)
1, conference work: ** is responsible for meeting notification, distribution of materials, table placing (responsible person: **); ** is responsible for retention of on-site image data, and under the guidance of the ** do a good job of publicity and reporting (responsible person: **).
2, the venue layout. ** is responsible for ** meeting site tables and chairs, audio lighting and video equipment debugging and other matters (responsible person: **).
Meeting program Part 7I. Pre-meeting preparation
1, to determine whether the meeting is necessary. Can other ways to make the meeting is ready to address the issue of more effective access to solutions?
2. Determine the purpose of the meeting. Trying to achieve what results? The meeting is ready to make what kind of decision? What course of action is intended to be achieved?
3. Prepare the agenda. List of items related to the purpose of the meeting. According to the degree of importance to rank the items. The relevant items are grouped together as a group. Limit the time for each item.
4. Collect all the information related to the items discussed at the meeting. If it is too long and too much, extract the main points.
5. Before the meeting, circulate the agenda and organized documents among the participants.
6, according to the issues to be discussed to limit the participants.
7. At the time of the formal meeting, check to see if there is any new information. If there is, you need to briefly tell everyone.
Second, control during the meeting
1, describe the purpose of the meeting.
2, check and record the participants.
3, according to the order of business agenda to present each item, and then discuss it to seek the views of the participants concerned.
4. Give each person the opportunity to express his or her opinion.
5. Control the discussion process. If it happens that it is not related to the topic or delve into unnecessary details, it should be guided to the topic itself in a timely manner.
6, if the discussion becomes complex, there are a variety of different opinions, you have to summarize the various points of view according to their own understanding.
7. Stick to the scheduled time and do not delay.
8, at the end of the discussion of each item to summarize, in order to make decisions or reach a conclusion.
9. At the end of the meeting, summarize the results achieved. If further discussion is necessary, it can be postponed to the next meeting.
10. Determine the topic and time of the next meeting.
Third, the work after the meeting
1, circulate the minutes of the meeting among those who attended and those who did not attend. The minutes should be accurate. Decisions resulting from the meeting should highlight the name of the person responsible for undertaking the action, the time and the criteria. Indicate the date and time of the next meeting.
2. According to the meeting, the implementation of supervision and inspection.
Pre-meeting work:
1. Negotiate with the meeting organizer.
2, to provide conference organizers with conference reception planning programs and offers.
3, invite the conference organizers to visit the meeting place.
4, and conference organizers to confirm the conference reception program.
5, and conference organizers to sign the standard contract of conference reception.
6, confirm the conference organizers to pay the deposit for the meeting.
7, before the meeting was held to develop conference staff service standards regulations and conference reception manual.
8, the preparation of conference materials. (Including on behalf of the invitation of relevant leaders, news media, press releases, reception information, conference supporting business services and public relations etiquette, translation, communication and secretarial services.)
Work during the meeting:
9, the airport, dock, station: special people, special cars in batches and time slots according to the requirements of the pick-up.
10, the conference hotel site: the conference secretary to distribute conference materials, visitors reception.
11, the conference secretary to assist the venue layout and venue services.
12, the conference secretary in the meeting reception (check-in) to assist the conference team to confirm and distribute the room, confirm the VIP room and organize the record of relevant information. Assist in the distribution of conference gifts and room delivery of fruit and other conference services.
13, confirm the meal time, menu, standards, forms, drinks and primary and secondary tables and other related arrangements.
14, in advance to confirm the conference delegates (customers) of the entertainment program, entertainment venues and consumption and payment of the way.
15, confirm that the travel company for the conference to provide tourism visits to eat, live, travel, travel, shopping, entertainment arrangements (scheduling, room and board car tour guide and other arrangements).
16, to confirm and guarantee the meeting during the venue burglary, fire and other security work, delegates to the meeting of people, property, goods and other security work.
17, confirm the special guests (including leaders, minority representatives, VIP, disabled representatives and their families, etc.) arrangements and reception.
18, coordinate the arrangement of transportation during the meeting.
19, on behalf of the conference delegates to return and other transportation tickets and other commissioned services.
Post-conference work:
20, the summary of conference services, evaluation, feedback and processing of conference delegates.
21, meeting materials, leadership speeches, statements on behalf of the press, the summary of the work of the summary of the information and printing representatives of the address book.
22, and the conference organizers of the cost of settlement work.