How to make a bid for a novice? Bidding process, the bidder for the production of bidding documents program is a very critical step. Bidding documents if there is a mistake, which will affect the bid can win or even may lead to the abolition of the bid. So in order to allow you to make a high quality to produce a bid document program, I have organized a set of bid document program production skills and processes, I hope you can gain after reading.
One, read the tender
Carefully read the tender documents 2-3 times, the tender documents are not clear on individual terms, should be timely communication with the bidding agency, marking the key parts and must provide materials, it is best to establish a memo table (some materials must be provided, otherwise it will lead to the abolition of the bid);
Think about the following questions:
1. Which organization?
2. What are the marking control points?
3. What are the requirements for quotes?
4. What materials need to be handled in a timely manner?
5. Judge which brand of bid?
6. Is it necessary to seek partners?
7. What are our competitors?
8. Do we need a manufacturer's authorization?
9. What requirements we can not meet?
10. Binding and sealing, number of copies required
11. Performance requirements (contracts), financial statements?
12. whether to participate in this tender?
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Two, the production of bids
The structure of the bid
The structure of the general bid:
(1) business section
(2) technical section
(3) quotation part
(except the special requirements of the bidding documents format)
The overall structure of the tender considerations
First of all, according to the requirements of the bidding documents should be formulated the tender documents on the overall business and technical sections of the chapter name and general content requirements, be sure to bidding documents according to the requirements of the contents of the content of the sequential arrangement and fill in the corresponding content to Fully explain the Division I can meet the requirements of the bidding party.
1.2. the business requirements of the bidder, such as product type, model, specifications, quantity, delivery date, etc., as well as the qualifications required by the bidder to meet the requirements of the bidder;
1.3. the technical requirements of the bidder, our products can not be met, it should be put forward in a timely manner, in order to study how to bid.
4.1 commercial part:
Generally includes the bidder's description, manufacturer's introduction, performance, contract, product authorization, legal person authorization, three certificates, qualification certificates, delivery date, payment, after-sales service, letter of commitment, commercial deviation table, commercial response, spare parts, special tools, such as a list of the contents of the bidding to be strictly in accordance with the requirements of the bidding requirements and the order of preparation.
Business part of the organization of the documents within the note
1. Successful cases ? To put the main performance (case pictures) in a prominent position, bold
2. qualification documents ? Check the validity, to avoid putting the wrong documents or put into the expired documents
3. manufacturer's authorization ? Scan first and then send the original to the bidding unit, pay attention to the courier time.
4. Performance contract ? Pay attention to the contract amount, time whether to reflect, in principle, reflect the high price.
4.2 Technical part:
Including bidding equipment technical description, drawing design, technical parameters, product configuration, technical specifications deviation table, technical force profile, installation and construction program, product quality, product introduction, product color pages, etc., to be strictly in accordance with the requirements of the content of the tender and the order of preparation.
Technical part of the attention should be paid to the place
1. Grasp the focus, unnecessarily too detailed, to be targeted to introduce, according to the bidding requirements whether to provide product color pages, screenshots of the interface.
2. The advantages and strengths of our company must be expressed clearly and put into a prominent position, in general, placed in the front of the technical part to enhance the product image.
3. Review the technical parameters of the product, the technical performance of the statement to meet the technical requirements of the bidder
4. Review of the technical differences in the table of contents of the arrangement is reasonable and accurate, there is no omission or redundant
5. Review of the technical part of the order of the arrangement of the bidder to meet the requirements of the bidding process and its reasonableness
6. Review of the redundant or insufficient documents need to be eliminated and supplemented. Documents need to be eliminated and supplemented
Deviation table production instructions
1. deviation instructions: positive deviation, negative deviation, no deviation
2. such as bidding for the product's technical indicators better than the bidding requirements that is positive deviation, and vice versa for the negative deviation, in line with the requirements of the bidding requirements that is, no deviation
3. to fully respond to or exceed its requirements, absolutely can not fill in the parameters to meet the requirements, must make the parameters relative to the bidding requirements. Parameters, be sure to let the parameters correspond to each other, not serial.
4. write more positive deviation, a different language text description, write the technical parameters of the bidding product features, product advantages
5. positive deviation description should be bold or other eye-catching symbols ★ ▲ ▲
4.3 offer part: Note
1. there must be: the offer list (the total price), the itemized offer form
2. offer form of equipment, name, brand, model, quantity, price, price, price, price, price and price. Name, brand, model, quantity, parameters, etc. is consistent with the bidding documents.
3. Case is correct at the same time, whether the number is consistent
4. Note that the currency unit in the quotation before and after the consistency of the installation of the bidding document requirements
5. Format must be the same as the format required by the bidder
6. To print more than a few copies of the blank offer standby.
Three, directory arrangement
1. Initial target arrangement: according to the requirements of the bidding documents, the initial preparation of the bidding document directory; in order to facilitate the collection of tender information. For scoring points, control points, advantages should be marked in the preliminary catalog, the purpose of which is to allow the tender maker to pay attention to the part of the document.
2. Post-arrangement: according to the pre-drafted tender document catalog, the title of the content of the body is set to the title 1, title 2, title 3, title 4, etc., and then automatically generate the directory of the tender documents, the directory to set the size of the font format, line spacing, etc..
3. directory as detailed as possible, easy to evaluate the bidder to quickly find the key points
4. if you want to submit an electronic version of the tender documents, you need to set up a good directory index
Other notes
1. date: generally written from the date of purchase of the tender to the date of the bidding, and other dates do not work.
2. Each level of the title after the need for paragraph, bidding unit, bidding representative, the date (according to the bidding documents and layout of the aesthetics)
3. Need to bid on behalf of the signature and the signature of the legal representative, can not be used in print
4. For the scanning of the document, you need to insert the "consistent with the original "
5. For the handwritten place, the name of the bidding unit, "consistent with the original" need to be stamped
6. Scanned images of stamped documents need to be set gray
7. In the process of making bids to be saved at all times, the file naming is clear and concise
Four, editing skills
1. production of bids commonly used content
In the tender before the production of the contents of the tender often fill in the blanks of the name (such as the company name, the bidder, the date of bidding for the project, the project number, etc.) to provide a separate production of a file (format and bidding documents require the same format), so that you can realize the rapid reproduction to improve efficiency and ensure that the production of all the Date and time display are the same.
E.g.: Name of Authorized Representative:
Name of Bidder: ******* Limited (official seal)
Date ? Period: 20** Year 0* Month ** Day
Tender No.: ****
Project Name: ****
2. Mixed Graphic Layout Notes
Images inserted do not use lined above the text, below the text, the text in the middle (especially low version of the word) and other such formatting. If you really need to do so, you can use the form, the picture will be inserted into the form of the desired location, and then set the table's margins can be set to none.
such as:
Page Layout: 3cm from the left (binding line), 2cm from the right, 3cm from the top margin, 2cm from the bottom margin
Chinese: Song small 4 (part of the bold in order to highlight the key points), part of the table can be used in 5 font
English: Times New Roman or Arial
Numbers : Song, Times New Roman or Arial (recommended
Arial )
Other formatting:
Punctuation: the body part of the Chinese half-angle state part of the punctuation, such as the amount of money, bullets in English half-angle state
paragraph spacing, line are 1.5 times the spacing
Pre-paragraph, paragraph after the 0
Pre- and post-paragraphs are 0
Title format specification:
1, the first level of headings
(small two/bold/centered/1.5 times / 0 before and after the paragraph)
2, the second level of headings
(small three/bold/centered/1.5 times/ 0 before and after the paragraph)
2.1 third level of headings
(small four or four/bold/left) (Aligned / 1.5 times / paragraph before and after all 0)
2.1.1 fourth-degree headings
(small four / bold / empty 2 space / 1.5 times / paragraph before and after all 0)
Fifth, mutual review of bids
1. In the tender electronic version of the production is completed, so that participants in the review of each other, to correct the errors of the revised and notify the members of each group in order to prevent the repeat of the The team members will be informed of the errors to prevent them from being repeated.
2. the original production of the original copy of the contents of the same, the original is the basis of the entire tender, so be careful again and again, before printing
3. font, format is uniform
4. review the offer product name details are in line with the bidding for product demand details (including product model and quantity), sub (subcontract) offer is consistent with the correct, this point must be double-checked;
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5. Review of the quotation and the total offer in the calculation, case is correct, quotation, bid list, bid letter in the offer case is consistent, for careful checking and proofreading;
6. Review of the opening of the document written format is consistent with the requirements of the bidding party
7. Review of each other's documents to be renamed, for example, **11, **22 **Final.
8. Individual documents should be named in detail and stored clearly.
Sixth, bid printing, binding
1. Printing of bids, according to the tender documents require the printing of the original bid, copy, cover, seal, offer generally in the company can print.
2. Need to check whether there is a typographical error, to confirm before printing
3. Wrong paper documents should be brought back to the company for disposal
4. Pictures need to be typed in color, and the other text can be black and white
5. Carefully check whether there is a lack of pages, folder pages, order reversal, page inversion phenomenon.
6. For large projects need to print a copy of the bidding representative to use
7. Printed in a timely manner after the need to completely delete the document
8. In accordance with the requirements of the bidding documents and the actual situation, perforated binding or glued.
Seven, tender signature and seal
1. To be signed: including authorization letter legal representative, bidding representative signature
2. To be stamped: Sealed seal, cover, seal, quotation, the name of the bidding unit, "consistent with the original", the signature
Note:
1. according to the requirements of the tender documents seal
2. official seal need to be stamped clearly, if one is not obvious, you need to re-stamp another one, and the two can not overlap together
3. in the seal seal as far as possible, half in the seal half in the sealing bag
eight, the final review of the tender
1. review whether there is a lack of signatures, missing seal
2. Whether the documents required by the tender documents are put complete
3. Whether it is necessary to put the original, color pages into the tender
4. Whether there are any other undiscovered errors in the tender
nine, sealing of documents
1. According to the requirements of the tender documents will be the original, copies, quotation documents separately sealed documents for individual packaging in the cover of the document bag and "Not to be opened before *** time at the seal" and so on stamped with the official seal.
2. If you need to submit electronic documents, will be encapsulated with the original.
3. If there are conditions, you can make a separate bid special box will be all the documents together, both convenient and beautiful.
4. Sealing: in the absence of the project manager or the bidding representative agreed to the premise, the bidding documents shall not be sealed. Should be affixed with double-sided tape and stamped with a good seal after the reserved seal, by the bidding representative to organize their own seal
X. Preparation before the opening of bids
1. Query registration: opening time, opening place, bidding agency contact person, contact number, bus route, mode of transportation, bus time
2. Organize the collection of: bidding documents, tender documents, the list of items and tender documents
2. Provide other information to be submitted before the opening of bids
3. Information is as follows: including, but not limited to: the original bidding representative ID card and a copy of the stamp, proof of registration letter, bid bond payment certificate stamped or cash, color pages, agency certificates, the original contract, the official seal (if you can), seal boxes, stationery, etc.
Xi, the opening of the bidding site
1. Records Bid opening, such as the name of each bidding unit, quantity, bidding products, bidding prices, bidding representatives, scoring rankings, pre-awarded units, etc.
2. Can communicate with other bidding units, but not penetrate into the company's unfavorable things, especially the bidding price
3. Records of the person in charge of the bidding unit, the evaluation committee, the key person
4. Usually more exercise, wonderful speech bidding Attention to the time to speak the bid (5-10 points), the key points of the rating and the advantages of the bidding product focus on describing
XII, the expert question question organization
1. What are the advantages of your products?
2. Where are the successful cases of your products?
3. What is the strength of your manufacturers?
4. Your products are too expensive?
5. Other bidders have dropped ￥, how much do you drop?
6. What other equipment do you give away?
7. What is your after-sales service like?
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Thirteen, after the opening of the bid to organize, follow up work
1. If the bidding results are not determined, it should be reported to the leadership in a timely manner, and should be followed up in a timely manner later.
2. If the winning bid, timely report to the leadership, thank the bid evaluation experts, tracking to the project until the signing of the internal contract.
3. If the bid falls, analyze the reasons for the fall, fill in the bid registration form.
4. After the expiration of the public notice period of the bid announcement, handle the notice of award to receive, the refund of the bid deposit, the winning unit of the winning service fee payment, contract signing and other follow-up work. Specific handling should be communicated with the bidding organization.