a. Invitation to tender;
b. Instructions to bidders;
c. Technical requirements and annexes to the tender;
d. Format of the tender;
e. Bidding documents;
f. Conditions of the contract (the contract has a general terms and conditions of the contract and special terms);
g. Technical standards, specifications;
h. Qualification documents of the bidding enterprises;
i. Bidding documents;
k. Bidding documents;
l. Bidding documents. p> g. Technical standards, specifications;
h. Bidding enterprise qualification documents;
i. Contract form.
Generally whether the project or goods include the above parts.
Invitation to tender
Bidding agency to prepare, briefly introduce the name of the bidding unit, the name and content of the bidding project, the form of bidding, bidding, bidding, bidding time and place of the opening, contractors, contact person's name, address and telephone number, etc.. Bid opening time in addition to the previously mentioned to the bidder to leave enough time to prepare the bid to pass the book, international bidding should try to avoid foreign vacations and Christmas, domestic bidding to avoid the Spring Festival and other holidays.
Information for bidders
This part is prepared by the bidding organization, is an important element of the tender. It highlights the basic procedures of this tender. Provisions to be followed and obligations to be undertaken by the bidders. The basic content of the tender documents, the number of copies, form, validity and sealing, and other requirements of the tender. Methods and principles of bid evaluation, handling of bidding results, award and signing of the contract, bid security.
The following points must be made here:
a. Provide the number of copies of the tender should be based on the size of the subject matter, the number of experts to participate in the evaluation of tenders, in order to facilitate the evaluation of tenders as a principle. 4-5, 5-15.
b. Bid evaluation methods, goods, services, works vary, the following in the evaluation of bid evaluation methods and then introduced.
c. The bid validity period is guaranteed until 28-30 working days after signing.
d. International bidding must be a bid bond, domestic bidding due to the difficulty of opening a bond certificate, and the certificate of the bond is not good reputation, we try to prefer the bid bond system.
Requirements and attachments
This is the most important content of the tender, mainly by the use of information provided by the unit, the use of the unit and the bidding agency **** with the preparation.
The following machine tool as an example to illustrate the preparation of technical requirements and attachments should pay attention to matters.
Of course, different projects have different requirements for the preparation of tenders, but here does not involve the different points, only to talk about **** the same point. Equipment technical requirements and accessories include the main content: equipment specifications, technical parameters, quality and performance indicators, control methods and degree of automation, process flow, inspection and acceptance methods and standards, including raw materials, spare parts, tools, packaging specific requirements, as well as safety, environmental protection, energy saving, labor protection and other aspects of the requirements. Annexes usually include typical parts processing drawings.
To machine tools as an example of technical requirements and the preparation of annexes.
The tender can be roughly divided into 11 items. Brief description of the contents of the 11 items.
A. Tender number: to facilitate project management, by the bidding company number.
B. Equipment name: pay attention to accurate, in line with international and industry norms.
C. Quantity: the unit is clear, to prevent misunderstanding, the number of accurate.
D. Delivery date: require a reasonable manufacturing period, to avoid unreasonable schedule, the exclusion of potential bidders. General machine tools 3-6 months, large machine tools 8-10 months or longer.
E. Equipment use and technical requirements:
This part of the content of the main four aspects:
The first aspect of the basic requirements for machine tools. Basic requirements mainly describe the use of equipment, equipment processing objects, such as the need to attach drawings, as an annex attached. In order to maintain the commercial secrets of enterprises can be based on the processing technology and precision requirements of another design bidding with processing drawings. This part is the focus, is the core of the technical part, to describe in detail the production outline, the material of the processed product, weight, external dimensions and various functional requirements of the equipment. Basic requirements should also describe the processing beat, production unit working time, energy consumption. Basic requirements should also explain the noise, three wastes, environmental protection, labor insurance requirements.
The second aspect of the technical requirements and main parameters. According to the needs of the processed parts of the main parameters, the main parameters of the best proposed range, the data as much as possible to cover the corresponding model of the factory data. Such as: maximum turning radius ≥? A certain value of spindle power ≤ KW
The third aspect of the mechanical structure. Put forward the principle of requiring each bidding plant detailed description of the structure of the machine tool, materials, etc., to facilitate the stability of the machine tool, life, precision retention and other comparisons.
The fourth aspect of the electrical and control. This part is often encountered power supply problems, China's power supply and Europe and the United States there is a gap between China's power supply quality around the gap is large, put forward a reasonable power supply conditions. Electrical components, motor requirements, such as AC servo motor. Control system: the international use of more FANUC system Siemens system, NUM system, the major machine tool factory special system. The tender should be selected control system provides a more relaxed range. Control system functions that is, how many software functions, should be based on the need for reasonable tips to prevent price problems in the contract. Higher level of control machine tool tips are as follows.
F accessories and spare parts: this part of the preliminary work is often ignored to consider, but accessories, spare parts are sometimes of high value, such as tool calibrators, spare chucks and so on. Accessories and spare parts within the warranty period should be included in the total price. Spare parts outside the warranty period are recommended that the supplier provide a list of recommended spare parts and itemized quotes, in order to choose between them.
G technical documents: write the type of technical documents required, the number of copies and the type of text. Requirements to provide a variety of certificates of compliance requirements to provide a variety of precision inspection certificates and performance test records.
H Training and technical services
a) Installation and commissioning requirements
b) personnel training requirements
I Acceptance methods and standards: the use of internationally accepted standards, or China's recognition of foreign standards, European standards and so on. In addition should not exclude other standards that meet the requirements.
J Quotation and guaranteed price mode: the bid must require itemized quotations, so as to facilitate bid evaluation and contracting. Quotation method is generally used FOB, CIF two kinds of, both ways risk transfer is the offshore port ship's side. Delivery location is the time and place of risk transfer.
K packaging, transportation requirements are very important, related to whether the goods can be on time and without damage to the hands of the use of units successfully.
Tender Format
This part is prepared by the bidding company, the tender format is a standardized requirement for tender documents. It includes a bidding letter signed by an authorized representative of the bidding party, stating the specific contents of the bid and the total offer, and a commitment to comply with the bidding procedures and the various responsibilities and obligations, and to confirm the validity of the bidding period specified in the bidding period, the bidding period of the binding nature of the bid. Also includes an outline of the contents of the technical program and the format of the bid price list, we are currently striving to achieve the performance of the table in the tender sold together with the bidder, so that the bidder of all the bidder's documents for the comparison of the same caliber.
Tender guarantee document
is a valid bid must check the document. Guarantee documents are generally used in three forms: checks, bid bonds and bank guarantees. Project amount can be less than the use of checks and bid bonds, generally 2%. Bid bond validity period should be longer than the bid validity period, and performance bond connected. Bid bond issued by the bank, is the use of bank credit bidding. Enterprise creditworthiness and bank creditworthiness is a necessary condition for enterprises to enter the international market. If the bidder abandons the bid or refuses to sign the contract within the validity period of the bid, the bidding company has the right to confiscate the bond to make up for the loss suffered in the bidding process.
Contract conditions
This is also an important element of the tender. It will be discussed later when talking about the contract section. This part of the content is the legal basis of the economic relations between the two sides, and is therefore very important to the bidding party. International bidding should be in line with international practice, but also in line with domestic law. Due to the special requirements of the project need to provide additional contract terms, such as payment methods, after-sales service, quality assurance, the main insurance costs and other special requirements, in the technical part of the tender specifically listed. But these terms should not be too harsh, not to mention (actually can not be done) to transfer all the risks to the winning bidder.
Design specifications
Some equipment needs, such as communication systems, transmission equipment, is to ensure the quality of equipment is an important document, should be included in the bidding annex. Technical specifications for the construction process, project quality, inspection standards to make a more detailed guarantee, but also to avoid disputes on the premise. Technical specifications include: general outline, project profile, phasing of the project on materials, equipment and construction technology, quality requirements, and if necessary, write clear rules for calculating the amount of each sub and project.
Qualification documents
This part of the requirements put forward by the bidding organization. Requirements for the production of the product license, and other qualification documents, such as ISO9001, ISO9002 certificate. Another requirement is to provide performance.