Generally speaking, bidding and tendering need to go through the procedures of bidding, bidding, bid opening, bid evaluation and finalization.
Bidding
Public bidding should be issued a bidding notice. Bidding notice shall be published through the press or other media. Which belongs to the government procurement and the use of open tendering or invitation to tender, it should also follow the government procurement information dissemination management regulations, the Ministry of Finance designated government procurement information dissemination media are three, namely: China government procurement network, China Financial News, China government procurement magazine. Bidding notice shall set out the following matters: (1) the name and address of the bidder; (2) the nature and number of bidding projects; (3) the location of the bidding project and time requirements; (4) access to the bidding documents, location and time; (5) the cost of the bidding documents; (6) the need for publicity of other matters.
The bidder or the bidding and tendering intermediary institution may pre-qualify legal persons or other organizations interested in bidding, but shall issue a pre-qualification notice through the press or other media. The notice of pre-qualification shall set forth the following matters: (1) the name and address of the bidder; (2) the nature and number of items to be tendered; (3) the location and time requirements of the items to be tendered; (4) the means, place and time for obtaining the pre-qualification documents; (5) the fees to be charged for the pre-qualification documents; (6) the place and deadline for submitting applications for pre-qualification; (7) the schedule of the pre-qualification; ( 8) other matters to be notified. The said prequalification shall mainly examine whether the legal person or other organization interested in bidding has the ability to perform the contract satisfactorily. The legal person or other organization interested in bidding shall submit to the bidder or the bidding and tendering intermediary institution documents or information proving its ability to perform the contract satisfactorily. Bidders or bidding intermediaries shall submit applications for pre-qualification of legal persons or other organizations to make pre-qualification decisions.
The bidder shall generally issue an invitation to tender to more than three legal persons or other organizations that are interested in bidding or have passed the pre-qualification.
The use of bidding procedures, the bidder shall generally more than two legal persons or other organizations interested in bidding to issue an invitation to tender.
The bidder or the bidding intermediary organization to prepare the bidding documents according to the requirements of the tender. Bidding documents shall generally set out the following matters: (1) instructions to bidders; (2) the nature and quantity of the bidding project; (3) technical specifications; (4) the requirements of the bidding price and its calculation; (5) the standards and methods of bid evaluation; (6) the time of delivery, completion, or provision of services; (7) the relevant qualifications and credentials of the bidders should be provided; (8) the amount of the bidding bond or other forms of security; (9) the requirements for the preparation of bidding documents; (10) the manner, place and deadline for the provision of bidding documents; (11) the schedule for opening, evaluating and finalizing bids; (12) the form of the contract and the main contractual terms; and (13) other matters to be set out.
The bidder or the bidding and tendering intermediary organization may, in the bidding documents, stipulate that the bidder may submit alternative bidding documents while submitting bidding documents conforming to the requirements of the bidding documents, provided that an explanation is given and the corresponding evaluation and comparison methods are stipulated.
The technical specifications stipulated in the bidding documents shall adopt internationally or domestically recognized legal standards. The technical specifications set out in the solicitation documents, shall not require or indicate a particular patent, trademark, name, design, model, origin or manufacturer, shall not have a tendency or exclude the contents of a legal person or other organization interested in bidding.
If the bidder or the bidding and tendering intermediary organization needs to make clarification or non-substantive modification of the bidding documents sold, it shall generally notify all purchasers of the bidding documents in writing 15 days before the deadline for submission of the bidding documents, and the clarification or modification shall be an integral part of the bidding documents.
The period between the date of publication of the solicitation notice or the invitation to tender and the deadline for submission of tender documents shall generally not be less than 30 days.
For the same tender, the bidder or the bidding and tendering intermediary may conduct the tender in two stages. In the first stage, the bidder or tender intermediary shall require legal persons or other organizations interested in bidding to first submit a preliminary tender documents, excluding the tender price, setting out proposals on the technical, quality or other aspects of the bidding project. The bidder or the bidding and tendering intermediary may discuss the contents of the preliminary bidding documents with the bidders. At the second stage, the bidder or bidding intermediary shall provide the official bidding documents to those bidders that have submitted preliminary bidding documents and have not been rejected. The bidder or the bidding intermediary submits the final bidding documents, including the bid price, in accordance with the requirements of the formal bidding documents.
Bidding
Bidders shall prepare tender documents in accordance with the provisions of the tender documents. Bidding documents shall set out the following matters: (1) the bidding letter; (2) the bidder's qualifications, credit documents; (3) the bidding project program and description; (4) the bid price; (5) the bid bond or other forms of security; (6) the bidding documents required to have the other contents.
The bidding documents shall be delivered sealed to the place of bidding before the specified deadline. Bidders or bidding intermediary bidding documents received after the deadline for submission of tender documents shall not be opened and returned. The bidder or the bidding and tendering intermediary shall sign the bidding documents received for the record. Bidders have the right to request the bidder or tender intermediary to provide proof of receipt.
The bidder may withdraw, supplement or modify the submitted bidding documents; but should be submitted before the deadline for bidding documents, written notice to the bidder or tender intermediary.
Tender opening
Tender opening shall be in accordance with the time, place and procedures specified in the tender documents in an open manner. Opening of bids by the bidder or tender intermediary organization, invite members of the bid evaluation committee, representatives of the bidders and representatives of relevant units to participate.
The bidder to check the sealing of the bidding documents, after confirming that there is no error, by the relevant staff to open the seal, verify the qualifications of the bidding, and read out the name of the bidder, the bidding price, as well as other major content.
The bidder may sing the necessary explanation of the bid, but the explanation shall not exceed the scope of the bid documents or change the substantive content of the bid documents. The opening of the tender shall be recorded and filed for inspection.
Tender evaluation and finalization
Tender evaluation shall be carried out in accordance with the provisions of the tender documents.
The bidder or bidding intermediary organization is responsible for the formation of the bid evaluation committee. Bid evaluation committee consists of representatives of the bidder and its hired technical, economic, legal and other aspects of the experts, the total number of people is generally more than five singular, of which not less than two thirds of the experts employed. Personnel with an interest in the bidder shall not enter the bid evaluation committee.
The bid evaluation committee is responsible for bid evaluation. The bid evaluation committee shall examine all the bidding documents, and shall decide that the bidding documents which are substantially inconsistent with the provisions of the bidding documents shall be invalid.
The bid evaluation committee may request the bidder to make necessary clarifications on the unclear meaning of the bidding documents, but the clarification shall not exceed the scope of the bidding documents or change the substantive content of the bidding documents.
The bid evaluation committee shall evaluate and compare the bidding documents in accordance with the provisions of the bidding documents and recommend one to three successful candidates to the bidder.
The bidder shall determine the successful bidder from among the successful candidates recommended by the bid evaluation committee. The successful bidder shall meet one of the following conditions: (1) to meet the requirements of the bidding documents, and taking into account the various concessions and taxes and other factors, under reasonable conditions, the lowest bidding price; (2) the maximum to meet the comprehensive evaluation criteria set out in the bidding documents.
In addition to the use of bid negotiation procedures, the bidder or the bidding and tendering intermediary shall not negotiate with the bidder on the bid price, bidding program and other matters before the finalization of the bid.
The bidder or bidding intermediary shall notify all bidders in writing of the results of the winning bid. The bidder and the successful bidder shall sign a written contract in accordance with the provisions of the bidding documents and the results of the winning bid.
Tendering process:
Open (invitational) bidding procurement methods:
1. Moderator to the presiding officer: announce the opening of the bidding will begin to introduce the contents of the procurement project and the name of the bidder. Announcing the list of staff such as the moderator, bid supervisor, bid reader, recorder, and contact person for this bidding activity.
2, read out the General Assembly, "Discipline on the floor".
3, checking the qualifications of representatives of the bidding unit to attend: notary public (bid supervisor, staff) to check the qualifications of representatives of the bidding unit to attend the identity card.
4, check the deposit payment. Please notary public (bid supervisor, staff) to check.
5. Announcing the time of delivery of each tender and checking the sealing of the tender: the notary public (supplier's representative) will be asked to check the sealing of the tender documents and announce the results of the inspection.
6. Publicly unsealing the bid documents: the notary (bid supervisor, staff) is asked to unseal the bids and make a record. At the same time, the bidders are asked to open the bidding situation if there are any questions, please put forward on the spot.
7. Transition to the evaluation stage: announced to enter the bid evaluation stage, bidders are asked to wait in the designated place, waiting for the bid evaluation team to notify the clarification of the relevant matters, all contact work with the contact person of the bidding activities.
8. Read out the Instructions for Bid Evaluation Experts and introduce the members of the Evaluation Committee: the presiding officer reads out the Instructions for Bid Evaluation Experts, introduces the members of the Bid Evaluation Committee and other staff members attending the bid evaluation meeting, and solicits claims for disqualification of the members of the Evaluation Committee.
9. Selection of the head of the Evaluation Committee: the members of the Evaluation Committee are invited to select the head of the Evaluation Committee.
10, discussion of tender documents, bid evaluation methods (refers to the project without prior demonstration): the basic information of the project will be introduced by the purchaser and the contents of the tender documents will be introduced.
11. Evaluation of technical and commercial bids.
12. Public unsealing of price bidding documents: public singing of bids, bidders are invited to confirm the bidding price.
13, the final bid: the evaluation committee in accordance with the bidding documents stipulated in the evaluation method and the bidder's bid for evaluation, by the evaluation committee leader according to the evaluation committee members signed the original evaluation records and evaluation results to prepare a report on the evaluation of the bid, the evaluation report by the members of the evaluation committee to confirm and sign.
14. Announcement of bid evaluation results: the host reads out the results of bid evaluation and suppliers' right to challenge at the bid opening venue.
15, the notary public to give a fair speech: please notary public notary public testimony.
16, bid opening, bid evaluation activities end: thank you for participating in this government procurement bidding work, thank you for the support of government procurement work.
Competitive negotiation procurement method:
1, the moderator to the presiding officer: announced the beginning of the competitive negotiation procurement will be introduced to the content of the procurement project and the name of the negotiation supplier. Announcing the list of staff members such as the moderator, bid supervisor, bid reader, recorder, and contact person for this procurement activity.
2. Read out the Conference's "Discipline on the floor".
3, checking the negotiating suppliers to participate in the qualification of representatives: notary public (bid supervisor, staff) to check the negotiating suppliers to participate in the qualification of representatives of identity cards.
4, check the deposit payment. The notary public (bid supervisor, staff) to check.
5. Announcing the time of delivery of each negotiation document and checking the sealing of negotiation documents: the representatives of negotiation suppliers are invited to check the sealing of negotiation documents and announce the inspection results.
6, public unsealing of negotiation documents: the notary public (supervisor, staff) is asked to unseal the award documents, and make a record. At the same time, the negotiation suppliers are required to unseal the situation if there are any questions, please put forward on the spot.
7. Introducing the members of the negotiation team and electing the head of the negotiation team: the moderator reads out the Instructions for Experts, the moderator introduces the members of the negotiation team one by one, asks whether there is a question of avoidance, and the members of the negotiation team recommend a team leader as the main negotiator.
8. Negotiation supplier qualification evaluation: negotiation suppliers are requested to wait in the designated place, waiting for the negotiation team to notify the clarification of the relevant matters, and all the liaison work should be contacted with the liaison person of the bidding activity.
9, to determine the order of negotiations: the staff to prepare the number plate for the representatives of suppliers participating in the negotiations to draw, in order to determine the order of negotiations, and will be announced.
10, the negotiation team and suppliers one by one negotiation: according to the order determined by drawing lots, the negotiation team and supplier representatives one by one negotiation.
11, the final offer: the negotiating supplier representatives to fill in the final offer on the offer form prepared beforehand to the negotiation team.
12, evaluation of the negotiation results: the negotiation team according to the supplier's final offer and the evaluation requirements of the negotiation documents for evaluation, and recommend or determine the candidate for the transaction.
13, announced the results of negotiations: the moderator read out the results of the negotiations and the right of suppliers to challenge.
14, the end of the negotiation and procurement activities: thank you for participating in this government negotiation and procurement work, thank you for the support of government procurement work.
Request for quotations procurement method:
1. Moderator to the presiding officer: announce the start of the inquiry procurement meeting, introduce the content of the procurement project and the name of the supplier of the inquiry. Announcing the list of staff such as the moderator, bid supervisor, bid reader, recorder, and contact person for this procurement activity.
2, read out the General Assembly, "Discipline on the floor".
3, check the qualifications of representatives of the inquiry suppliers: notary public (bid supervisor, staff) to check the qualifications of representatives of the inquiry suppliers identity card.
4, check the deposit payment. The notary public (bid supervisor, staff) to check.
5. Announcing the time of delivery of each quotation document and checking the sealing of the quotation documents: the representatives of the quotation suppliers will be invited to check the sealing of the quotation documents and announce the inspection results.
6. Publicly unsealing the RFQ procurement documents: the notary public (bid supervisor, staff) is asked to unseal the quotation documents and make a record. At the same time, the request for quotations suppliers on the unsealing of the situation if there are any questions, please put forward on the spot.
7. Qualification assessment of suppliers of quotations: suppliers of quotations are requested to wait at the designated place for clarification of the relevant matters as notified by the procurement team of the quotation, and all liaison work is requested to be done with the liaison person of the bidding activity.
8. Singing of bids: The staff is requested to open the quotations on the spot and sing the bids in public and make a record. At the same time, bidders are asked to raise any questions about the opening of bids on the spot. Singing record sheet (including the name of each bidder, bid price, price discounts and other relevant content) by the offerer, singing bidder, record-keeper, the RFQ team to confirm the signature.
9, announced the results of the inquiry: according to meet the procurement needs, quality and service equal and the lowest price principle to determine the successful supplier, and announced the results on the spot.
10, the end of the RFQ procurement activities: thank you for your participation in this government RFQ procurement work, thank you for the support of government procurement work.
1, bidder identity confirmation
Bidders and staff in accordance with the requirements of the bidding documents, to participate in the opening of the identity of the person. The legal representative of the bidding enterprise or commissioned general manager of the company, full-time trader shall present the legal person card and trader card, the project manager to present his identity card, meet the requirements before entering the field to participate in the opening of bids. The representative of the bidder shall arrive at the place of the bid opening meeting and sign in advance according to the time specified in the bidding documents, and any unexcused absence, late arrival or failure to wear the legal person card and trader card shall be regarded as abandonment.
2. Payment of Bid Security
The bidder shall pay the bid security in the amount specified in the bidding documents.
3, the host (the bidder) announced the opening of the bidding meeting began
4, procurement supervision office supervisors announced the identification of bidders to confirm the status of bidding, bidding instructions and venue discipline:
(1), bidders enter the venue according to the designated location in accordance with the card to take a seat
(2), to comply with the discipline of the opening of the bidding, no noise, no smoking, consciously take care of the public **** Property and facilities
(3), the bidding units shall not talk to each other, exchange of information
(4), according to the order of submission of bids, shall not be crowded
(5), consciously obey the command of the staff of the venue
(6), the moderator announced the end of the meeting, the bidders before leaving the venue
(7), such as violation of the bidding Instructions and venue discipline of the bidders, according to disturbing the bidding order, will be included in the bad behavior and blacklist.
5. The moderator introduces the bid evaluation method and the requirements for the duration and quality of the project. And ask the bidders have no objection to the bidding documents, there are objections to explain on the spot, after confirming that there is no objection to start opening bids.
6, the bidders fill out the tender according to the requirements of the bidding documents (time 5 minutes)
7, bidders in order to submit bids
8, the trading center staff to open bids, singing and record, the bidder's legal representative or commissioned by the general manager of the company to be verbal confirmation of the contents of the singing of bids first.
9, determine the winning candidate
According to the bid evaluation method to extract concessions bidding, and calculation to determine the winning candidate.
10, bid opening results confirm the signature
After the opening of the bidder's legal representative or commissioned by the general manager of the company, the bidder, the singing of bids, recorders and supervisors should sign the bid opening record sheet to confirm.
11, publicizing the winning candidate
The bidder shall publicize the winning candidate for 2 days and submit a written report on the bidding situation as required
12, issuing the notice of award
No objections to the publicity, issuing the notice of award.
Opening process
The name of the tender subject:
Before the opening of the tender: announced the abolition of the tender or for some reason (Procurement Law 48 listed in the 8 points) do not open the final tender.
The name or code of the bidder shall be announced.
Description: "During the announcement period, no vendor has submitted a written request for clarification of the bidding documents within the time limit for clarification" or "The vendor's query on the bidding documents has been dealt with in accordance with the law", and the opening of the bids will now begin (no further clarification will be made at the bid opening site).
Inquiry: Is there any comment from the supervisory unit? Is there any additional explanation from the attending unit
Inquiry: Is there any proof that the bidder has paid the deposit at the designated place of the university? (If the bidder fails to present the proof of payment of deposit at the designated place of the University and does not attach the proof of deposit to the bid, the bidder will be considered as not having paid the deposit even though the deposit has been paid at the designated place of the University...the bid will be invalidated).
Prior to the opening of the seal: qualified seal examination
The tender documents will arrive before the closing date of the bidding: Year Month Day, hour.
Use the outer envelope attached to the bidding document by the Organization and the outer envelope has been sealed in writing.
The name and address of the vendor are stated on the outer envelope.
There are no cases of exclusion from bidding as stipulated in Article 103 of the Procurement Law (check online).
Only one bidding document will be sent by the same vendor. Two or more subsidiaries of the same company, or a company and its subsidiaries do not submit separate bids for this procurement.
Results:□ There are more than three (3) qualified vendors that meet the above criteria.
□□There are less than three (3) qualified vendors declared abortive.
Opening the seal:
Examination of the seal
Results of examination:
□Announcement (notification) of the number of vendors that will not be selected as final bidders (invalid bidders) and the reasons thereof.
□□There is one (or more than one) vendor that meets the requirements of the bidding documents (if not, the bid will be declared invalid).
Bid sealing and bid review (after signing by the contractor, organizer, and supervisor)
Results of review:□ Announcement (notification) of the number of vendors who are not allowed to be the subject of the bid award (invalid bids) and the reasons thereof.
□□There is one (or more than one) vendor that meets the requirements of the bidding documents (if not, the bid will be declared rejected).
Rolling of bids - if there is a bid, the bid shall be announced
Opening of the reserve price seal
The lowest bidder does not reach the reserve price of the price reduction process
The lowest bidder to remind the identity and authorization documents and seals.
The lowest bidder's bid exceeds the reserve price, and the lowest bidder will be asked to reduce the price once.
Before the first price reduction, the lowest bidder shall be announced.
Before the second or third price reduction, the lowest bidder of the previous price reduction shall be announced.
The finalization of the bid and the production of the bid opening (finalization) record sheet (the presiding officer announced the opening of bids, bid review, finalization of the situation).
1. The number of bidders in this case is three, and the number of qualified bidders is one.
2. In order to open the seal of the documents, the results of the examination of the bidding documents in line with the provisions, there are unqualified.
3. After opening the seal of the qualified documents, there are some qualified bidders and some unqualified bidders.
4. The lowest bidder with a bid number of NT$ and within the reserve price of NT$
, the bidding shall be declared final in accordance with the Procurement Law, Article 52, Section 1, Paragraph 1.
A more standardized practice:
1, the introduction of the bidding unit attending the opening meeting of the leaders of the relevant departments;
2, the introduction of the units participating in the bidding;
3, the announcement of the opening meeting of the opening meeting of the bid opening meeting of the singing of the bids, bid monitoring, marking of bids by staff members
4, the announcement of the opening meeting of the meeting venue discipline;
5, checking, publicizing the bid;
4, the opening meeting of the bid opening meeting;
5 , checking and publicizing the sealing of the bids and the deposit of the bid bond, at the end of the checking and publicizing by the representatives of the units bidding for the signature of the recording staff to confirm.
6, by the bidding unit representative or the opening meeting of the bid singing host to sing the bid and by the bid supervisory staff to check whether the bidding document seal is complete, further confirmation of the qualifications and capabilities of the bidders, and on-the-spot examination and confirmation of the record keeper to make a good record of the record;
7, the end of the opening stage of the bidding stage, into the bid evaluation procedures, the bidders in turn, individually, with the bidding unit of the relevant departments to meet with the leadership of communication And Q&A;
8, according to the bidder's final offer, duration, quality assurance, after-sales service, corporate reputation, performance of the project manager, etc., the bidders through a comprehensive evaluation, in this stage, the judges should fully express their views, and finally a roll-call vote. Bid evaluation results reported to the leadership for approval (generally larger projects are not on-site announcement of the results of the bid evaluation);
9, the winning unit with the bidding office issued by the notice of award with the competent authorities and the person in charge of the project to discuss the signing of the contract.
Two unacceptable practices:
1, the lack of transparency in the process of opening and evaluating the bids, the site does not sing the bids, and always operate in the dark;
2, on-site auction-type bidding, (there will always be someone to come out and pressure the bidding);
3, bidding alliance units by improper means to exclude and discredit the non-bidding alliance units.
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I. Meeting time:
II. Meeting place:
III. Moderator:
IV. Meeting agenda
Phase I: Bidding
1, the host announced the start of the meeting, introducing the participating leaders and related personnel.
2. Supervisors read out the discipline of construction bid opening.
3, the host announced the start of bidding, the order of the bidders to put the bidding documents into the bidding box.
4, to the bidding deadline, the moderator announced the bidding deadline, bidding end.
5. The bidders will wait for the opening of bids on site.
Second stage: evaluation of the bid control price ceiling
1, the bid control price ceiling preparation staff to report on the preparation.
2. The bidder organizes the evaluation of the upper limit of the bid control price and forms a resolution.
3. The director of the bidding committee signs the resolution.
4. The staff will seal the resolution on the evaluation of the upper limit of the bid control price and submit it to the director of the bidding committee.
Third stage : opening of bids
1, the moderator announced the start of the meeting and introduced the leaders and relevant personnel.
2, the participants sign in, and on-site verification of the identity of the bidder's representative (the bidder must send a legal representative or his authorized agent with a letter of introduction and his identity card (all must be original) to attend the opening of the bidding meeting on time, otherwise it is deemed to give up the bidding, the bidding documents will not be opened and the original seal will be returned to the bidder).
3. The Director of the Bidding Committee reads the resolution on the evaluation of the upper limit of the bid control price, and the staff announces it on the bulletin board.
4. Supervisors and staff members verify on-site the submission of bidder's bid security (the bidder shall ensure that the bid security can be validly submitted to the bidding agent before the deadline for delivery of bidding documents and obtain the original receipt or money order issued by the financial department of the bidding agent, or else its bid security shall be deemed invalid).
5. Supervisors, staff and representatives of bidders verify the sealing of the bidding documents that have been validly submitted with the bid security one by one.
6. The staff will unseal the bidding documents that have passed the sealing verification, and verify the signatures of the bidding documents, etc. For the bidding documents that meet the requirements, the staff will read out the names of the bidders, the bidding prices and other relevant contents under the supervision of the supervisors and the representatives of the bidders, and at the same time, the bidding prices will be announced on the bulletin boards.
7. The bidder's legal representative or his authorized agent confirms the bid price and signs.
8. Supervisors and representatives of bidders check the extraction box. Supervisors place table tennis balls labeled with percentage figures into the extraction box after public announcement one by one, and representatives of bidders randomly select table tennis balls from the extraction box to determine the percentage points that fall after one average and calculate the base price of bid evaluation on the spot.
9. Supervisors of the readout and the extraction process on-site review and supervisory statement.
10, the leadership speech.
Another: about the winning bid can be made to the administrative supervision department (bidding office or discipline inspection committee)