Meeting Preparation Program Template Honda 1
First, the meeting time
Scheduled for the morning of April 8, a half-day meeting.
Second, the meeting place
× × County Guest House second floor conference room.
Third, the participants (218)
1, the county leaders: Zhou Hui, Liang Yongquan, Shu Hengsheng, Du Zaiwen, Yi Yanfeng, Zhang Xiaobo, Chen Qiusheng, Huang Heping (8)
2, the offices, townships, the main head of the county units, the offices in charge of the leadership (160)
3, within and outside of the county to invest in the backbone of the head of the enterprise ( 30 people)
4, the focus of the "Ten Thousand Villages and Thousand Townships Market Project" farm store (10 people)
5, the county backbone of the circulation of the head of the enterprise (10 people)
Fourth, the agenda of the meeting
Host: County Standing Committee, Executive Vice Mayor Yi Yanfeng
1, Chen Qiusheng, vice mayor of the county business work report.
2, the county party committee, deputy mayor Zhang Xiaobo read the decision to recognize.
3, award.
(1) Recognition of 20xx annual investment work advanced units (20)
(2) Recognition of 20xx annual investment work advanced individuals (33)
(3) cash 20xx annual new investment enterprise tax award
(4) cash 20xx annual investment intermediary award
(5) (5) Recognition of the 20xx annual "Ten Thousand Villages and Thousands of Villages Market Project" standard demonstration of agricultural stores and backbone of the circulation of advanced units (10)
4, the offices, fronts to submit the 20xx annual investment target certificate of responsibility
5, the county mayor Liang Yongquan speech.
6, the county party secretary Zhou Hui speech
5, the division of work
The following four working groups:
1, Coordination Group: Group Leader: Chen Yintang, Deputy Group Leader: Li Bo, Xie Yan
Responsible for the entire meeting of the organization and coordination
2, Secretarial Group: Group Leader: Qin Haiguang, Deputy Group Leader: Chen Junjiang, the Political Research Office, the Economic and Social Research Department, one each. Group members: Tan Yongjun, Dai Xiaochun
Responsible for the Zhou Secretary, Liang Governor and Chen Vice Governor's speech materials and Yi Vice Governor of the drafting of the presidency, responsible for the "Year of Investment" activities to implement the program, is responsible for the drafting of the commendation document and the work and the target of responsibility for the production of the book.
3, the conference team: leader: Liang Lize, members: Zhang Xiaoping, He Jinju, Wu Yan, Zuo Lijun
Responsible for the collection and distribution of materials, check-in, set up the venue, TV reports and other work.
4, logistics and defense team: team leader: members:
Responsible for funding, accommodation arrangements, prize funds, conference personnel sick medical and defense work.
Six, the preparation of the venue equipment and supplies
Preparation of the projector, whiteboard and audio-visual equipment needed for the meeting.
By the company secretary of the front desk is responsible for.
VII. Budget
1, venue rental fee: 680 yuan
2, material printing costs: 4000 yuan
3, bonuses:
(1) advanced unit bonus: 20 × 2000 = 40,000 yuan
(2) advanced individual bonus: 33 × 600 = 19,800 yuan
< p> (3) 2010 "Ten Thousand Villages and Thousand Townships Project" standardized demonstration farm store: 10 × 300 = 3,000 yuan4, accommodation and food costs: 10,000 yuan (***77,480 yuan)
Conference Preparation Program Template Hongda 2
In order to summarize the work of the government system office in 20xx, commend the advanced, motivate the fighting spirit, comprehensively improve the efficiency of the county government system office in ** years, to promote the work of the government system office to a new level, and to better serve the county across the development of the overall situation, after the study, scheduled to ** February xx day held a county government system office work conference, is now the development of the preparatory program is as follows:
First, the name of the meeting:
County government system office work conference
Second, the meeting time, place:
Time:
Tentatively scheduled for the second half of February
Location:
County Labor Office conference room on the fourth floor of the
Third, the scope of the meeting:
Referring to the 20xx county government system and the relevant units in Huizhou in charge of the leadership, the director of the office (160 people);
4, recognized advanced individuals in the government system office work (to be determined);
5, all comrades of the county government office (40 people).
*** Count about 260 people.
Fourth, host:
Wang Liangkeng (Director of the Office of the County Government)
Fifth, the meeting agenda:
1, deputy director of the Office of the County Government, Director of the Office of Emergency Response, Li Weidong, read out the decision of commendation;
2, awards (according to the podium seated leaders grouped together);
3, state of affairs;
( (1) Huji Township Government Office
(2) Xindian Township Government Office
(3) Agriculture Bureau Office
(4) Development and Reform Bureau Office
(5) Office of the River Bureau
(6) Office of the Telecommunications Company
4, the Standing Committee of the CPC Central Committee, executive vice mayor of the county, Xia Peijian, made an important speech.
Six, the division of responsibility:
(a) The meeting was hosted by the county government office, the county government office director Wang Liangkeng, deputy director Li Changbao is responsible for leading the coordination.
1, the Secretary Section is responsible for the notice issued, meeting sign-in, podium service (according to the selection of the leading group to select the advanced units and individuals, notify the relevant personnel to attend the meeting);
2, the Research Office is responsible for the meeting host speech, speech, commendation decision and the drafting of conference speeches and gatekeeper materials, the issuance of the "on the work of ** the county government system office of the advanced units and advanced individuals Commendation decision";
3, the Government Reception Section is responsible for the venue layout (logo, flowers, seat sign, speaker's chair, microphone), the purchase of prizes (plaques, certificates), seat area division (divided into townships, county departments, three parts of the prize area) and leading, awarding arrangements, meals;
4, the Organ Services Section is responsible for the conference vehicle arrangements for the scheduling of the meeting arrangements for the two motorized vehicles
5, website, television, news center reporter is responsible for news coverage;
6, the County Radio and Television Bureau to arrange a person responsible for sound.
Meeting Preparation Program Template Hongda 3
xx year is the Sams business booming year, the company has made every bit of progress and success, inseparable from the hard work and selfless dedication of all employees! In order to enhance the cohesion of enterprises, recognition of advanced model, motivate employees to strive for progress, especially the development of the xx annual summary of the program and the evaluation of the program.
First, the name of the meeting: xxxx Group xx annual summary commendation meeting
Second, the theme of the meeting: summarize the work, recognize the advanced, look forward to the future.
Third, the host of the meeting: xx, xx
Fourth, the meeting time: xx x month x day
V. Attendance: xx, xx
Sixth, the evaluation of the specific criteria and content: see the annex "excellent staff and excellent team selection program"
Seven, the program performance:
1. Program requirements: the form of songs, Dance, sketches, recitation, etc.; to show the daily work and life of the xx company as the theme, reflecting the development of the xx company's history, reflecting the spirit of the xx staff for the purpose.
2. The number of programs: xx
3. Review time: between the month of January - the month of January
Eight, the meeting working group:
1. Secretary group: responsible for the meeting in the process of the participants of the speech of the prompts, control of the entertainment program time and the order of the normal.
Responsible Department: General Manager's Office
2. Information Group: the production and distribution of meeting notices, invitations and invitations, etc., the preparation of meeting programs, agendas, and the collection and preparation of leaders' speeches.
Responsible Department: General Manager's Office
3. Organizational Group: ① Responsible for the final determination of the selection of projects and awards prior to the meeting and the availability of prizes.
Responsible Department: Human Resources
② is responsible for the participants in the meeting to sign in, arrange the order of precedence, check and lead the participants to the seat.
Responsible Department: xx Department
③ Organization and arrangement of cultural and entertainment activities.
Responsible Department: Human Resources Department
④ Responsible for cleaning up all the equipment in the venue after the meeting.
Responsible Department: General Manager's Office
4. Publicity Group: responsible for the background of the venue and sound effects, lighting, etc., the publicity of the meeting, as well as photography, video, etc.
Responsible Department: General Manager's Office
4.
Responsible Department: Planning Department
5. Logistics Group: ① Responsible for the production of banners and certificates for the awards before the meeting.
Responsible Department: Planning Department
② responsible for the podium ranking and seating arrangement.
Department in charge: General Manager's Office
③ Responsible for the transfer of information in the middle of the venue, tea and other arrangements.
Department in charge: xx department
④ Responsible for the venue of a variety of sporadic meeting supplies, information, closing work.
Responsible Department: xx Department
6. defense group: responsible for the order of the venue as well as clear out the venue of unrelated personnel to ensure the safety of the meeting place.
Responsible Department: Security Department General Manager's Office
Conference Preparation Program Template Hongda 4
Guangdong Zhuhai 20xx Excellent Enterprise Successful Experience High-level Seminar Meeting Agenda
(20xx May 20) Meeting Time: 20xx May 20 to 23, a period of 4 days
Location: Zhuhai, Guangdong Province, the United States of America, the United States of America, the United States of America, the United States of America, the United States of America, the United States of America, the United States of America, the United States of America, the United States of America.
Venue: Zhuhai Convention and Exhibition Center, Guangdong Province
Topics: the essence of enterprise management and the new economy and corporate strategy
Agenda:
First, the president of the China Enterprise Confederation to deliver an opening speech
Second, the United States General Electric Company in China on behalf of the representative of the Chinese region, the representative of the Chinese region of Motorola to do business management
Theme report
Third, Haier Group, the Haier Group, the Haier Group, the Haier Group, the Haier Group, the Haier Group, the Haier Group and the Haier Group.
Third, the Haier Group representative of the Haier culture and management concepts report
Fourth, experts and scholars
V. Participants in free discussion and exchange
Sixth, participants visited the Zhuhai Nanping Industrial Park
Seven, the meeting summarized the report
VIII, the media, media interviews
Guangdong Zhuhai 20xx outstanding enterprises successful experience of the high-level seminar meeting procedures
(May 20, 20xx)
First, the master of ceremonies announced: please attendees to their respective seats
Second, the master of ceremonies announced: the seminar by the President of the China Enterprise Confederation to preside over the
Third, the President of the China Enterprise Confederation, the opening address, announced that the seminar began
Fourth, the American General Motors Corporation (AGM), the United States of America, the United States of America, the United States of America, the United States of America, the United States of America. Experts and scholars give advice
XI, the meeting summary report
XII, media statements, media interviews
XIII, the President of the China Enterprise Confederation announced the end of the seminar
Notice on the convening of a high-level seminar on the success of outstanding enterprises
Entrepreneurs, experts and scholars:
In order to promote the development of China's enterprise
In order to promote the better development of China's enterprises, so as to contribute to the improvement of China's economic level, by the China Enterprise Confederation and Entrepreneurs Association hosted by the Guangke Culture Communication Co.
First, the meeting time: May 20, 20xx to 23, for its 4 days
Second, the meeting place: Zhuhai Convention and Exhibition Center, Guangdong
Third, the meeting topics: the essence of enterprise management, the new economy and business strategy to prepare for the meeting program.
Fourth, the participants: the United States General Electric Company, Motorola, Haier's senior leadership, some well-known enterprises, the chairman, general manager, senior management, as well as some well-known experts and scholars will attend the meeting.
Fifth, the meeting will discuss "the essence of business management, the new economy and business strategy" and other entrepreneurs, experts and scholars *** with the same focus on the topic, but also to share Haier's culture and management concepts. During the meeting will also be organized to participate in the investigation of Zhuhai Nanping Industrial Park, a detailed understanding of the Weisman, Zhuguang Automobile and other companies of the workshop management, work management and other aspects of the experience, I hope that you will be on time to participate.
Hereby notify the preparatory program for the meeting.
China Enterprise Confederation
Entrepreneurs Association
Guangke Culture Communication Co. March 11, 2008
Guangdong Zhuhai 20xx High-level Seminar on Successful Experiences of Outstanding Enterprises
Meeting Preparation Program Template Hongda 5
In recent years, China Various types of enterprises have developed and expanded for the rapid development of China's economy has made indelible contributions, well-known enterprises such as Haier, Lenovo, Wahaha and other large-scale enterprises, out of the country, highlighting the Chinese business philosophy, and become the leader of various types of enterprises; a number of small and medium-sized enterprises are also showing good momentum of development. These enterprises have accumulated rich experience in the business process, creating their own unique business philosophy and development model, in order to provide a platform for the exchange of experience to the top management of outstanding enterprises in various countries, but also in order to strengthen the relationship between Chinese and foreign enterprises, China Enterprise Confederation and Entrepreneurs Association hosted the "High-level Symposium on the Successful Experience of Outstanding Enterprises", which will be held in Beijing, China. Invite the Chinese and foreign famous enterprise chairman, general manager, senior management, as well as some well-known experts and scholars to attend the meeting, *** with the discussion of "the essence of enterprise management, the new economy and business strategy" and other *** with the same focus on the topic.
First, the meeting name: Guangdong Zhuhai 20xx excellent enterprise success experience high-level seminar
Second, the meeting time: May 20, 20xx to 23, a period of four days
Third, the meeting place: Guangdong Zhuhai Convention and Exhibition Center
Fourth, the meeting topics: the essence of enterprise management, the new economy and business strategy
Fifth, Attendees (expected to be about 150 people in size)
Mainly include:
1, the President of the China Enterprise Confederation
2, entrepreneurs Association President of the Conference Preparatory Program.
3, General Manager of Guangke Culture Communication Co.
4, Representative of General Electric Company of the United States in China
5, Representative of Motorola Company in China
6, Haier's senior leaders
7, Deputy Secretary General of the Zhuhai Municipal Government
8, renowned experts and scholars
9, the Central, provincial
Meeting budget table
Amount in yuan
Name of the meeting
Organizer
Meeting time
Meeting place
Number of participants Seminar on the experience of the top level of the excellent enterprises, China Enterprise Confederation and Entrepreneurs Association May 20-23, 20xx Zhuhai City, Guangdong Province 150 people
Conference Income Budget
Income Items Amount Remarks Income from Conference Fee 50000 Scientific Research Fee 100000 National Fee 100000 Sponsorship Fee 100000 Total 350000 Conference Expenditure Budget
Expenditure Items Amount Expenditure Standard Material Printing Fee 20xx Conference Venue Rental 40000 8000 one day Equipment Rental 30000 Conference Preparation Fee 20000 30000 Conference organizing fee 20000 Accommodation 120000 200 RMB business room Catering 54000 30 RMB per person per meal Transportation 36000
Flowers, banners, internet, other 5000 cameras
Total 307000 Expected balance of the conference 43000
3. Draw up the contingency plan for the conference: regarding personnel, venue, equipment, materials, health and safety, etc.
3. Venue, equipment, information, health and safety, the return of participants to make a specific contingency plan.
4. Coordination, coordination of conference resources and work of various departments, dealing with a variety of regular and non-regular work
5. Summary and evaluation of the meeting
6. Settlement of conference funds
(B) Entrepreneurs Association is responsible for the work
1. (1) Confirm with the China Entrepreneurs Federation the list of units to be invited to participate in the seminar, and implement specific participant itinerary arrangements.
(2) Zhuhai municipal government leaders to invite
(3) the news media to invite the work
(4) other cities to invite the leadership of the chapter
Conference Preparation Program Template Honda 6
In order to thoroughly carry out the party's Fifth Plenary Session of the Fifth Central Committee of the Seventeenth Central Committee of the party's tenth and eleventh Plenary Session of the Municipal Party Committee, the implementation of > Meeting Preparation Program Template Honda11
Meeting Preparation Program Template Honda12
work in a new historical starting point to create new glory. According to the opinion of the municipal government leadership, it is proposed to convene the ** CityMeeting Preparation Program Template Honda 13
Meeting Preparation Program Template Honda 14
work conference, is now the development of preparations for the program is as follows:
First, the time and place of the meeting
20xx 4 April 9:00 a.m., half-day meeting; ** hotel conference room on the main floor.
Second, the participants
(a) Vice Mayor **, Deputy Secretary General of the Municipal Government ** (2);
(b) Municipal Propaganda Department, Municipal Office of Civilization, the Municipal People's Congress UNESCO and Health Committee, the Municipal People's Political Consultative Conference UNESCO and Health Committee, municipal organs of the Working Committee, the Municipal Bureau of Finance, Municipal Public Security Bureau, Municipal Education Bureau, the Municipal Commission on Agriculture, Municipal Committee, the Municipal Bureau of Urban Renewal, Municipal Bureau of Civil Affairs, Municipal Bureau of Culture, the Municipal Tourism Bureau, the Municipal Federation of Trade Unions, the Municipal Women's Federation, the Municipal Committee and other departmental leaders (17 people);
(C) the counties (cities), district governments in charge of
Conference Preparation Program Template HONGDA15
Conference Preparation Program Template HONGDA16
Work leaders and * **Directors and deputy directors of bureaus, **scenic areas, **scenic zones, high-tech zones, municipal **districts, municipal **industrial parks, **agricultural and high-growth zones, **, **, and other units in charge of the leadership andMeeting Preparation Program Template HTC17
Meeting Preparation Program Template HTC18 <
The leaders of the working departments (35 people);
(d) all the staff of the Bureau, the Bureau directly under the units of the team members (38 people);
(e) the Bureau of the system of advanced groups and representatives of the advanced individual honored (30 people).
Total: 122 people.
Third, the meeting agenda
Meeting host: Deputy Secretary General of the Municipal Government ***
(a) City
Conference Preparation Program Template Honda 19
Conference Preparation Program Template Honda 20
Director of the Bureau, Secretary of the Party group ** work report;(2) meeting recognition
1, announced ** work advanced collectives, advanced individual recognition decision;
2, announced ** work advanced collectives, advanced individual recognition decision;
3, announced ** Outstanding Contribution Award, Contribution Award, Outstanding Contribution to the coaching staff and the top ten athletes recognition decision;
4, announced the Bureau of System advanced collectives, advanced individual recognition decision;
5, announced by the city above the list of advanced collectives, advanced individuals;
6, for advanced collectives and advanced individuals to award certificates, certificates;
(C) the municipal government, vice mayor of the city government ** speech.
Fourth, the meeting document collection and drafting
(a) the Secretary, the Mayor's speech, the presiding language by ** is responsible for drafting;
(b) the meeting recognition documents drafted by the relevant offices, ** is responsible for the collection. All the documents, are taken out on April 11 before the first draft, April 13 submitted to the Bureau of party group meeting to discuss.
V. Conference work
(a) meeting notification by ** is responsible for, reporting invitations by ** is responsible for, inviting journalists by Cui Xiaofeng is responsible for;
(b) the logo: 20xx ** City
Conference Preparation Program Template Honda 21
Preparation for the conference Program template Honda 22
work conference, the main speaker table placed flowers, Duan Yingqi is responsible for;(c) before the meeting on the venue acoustics, lighting to conduct a comprehensive test to ensure that the lighting, sound is normal, Liu Donggang is responsible for;
(d) participants in the leadership of the arrangement of the podium table and chairs, the municipal departments and counties (municipalities) and district leaders in the audience in the audience seat in front of the front row, and the other personnel (d) The leadership of the podium tables and chairs, city departments and county (city) district leaders in the audience seated in the front row, the other people in turn. Printing of all participants seating plan, to ensure that the right number of seats, and into the document bag. Participating units seat sign verification, additions and placement, Duan Yingqi is responsible for;
(e) the venue to arrange for four attendants responsible for tea service, awarding ceremony to arrange for Miss Manners, ** responsible for;
(f) meeting materials into the document bag, material preparation and bagging by the office is responsible for;
(g) city leaders, counties (municipalities) districts and departments to enter the venue seating guide by
Conference Preparation Program Template Honda 23
Conference Preparation Program Template Honda 24
General Assembly is responsible for the meeting photography by ** is responsible for the meeting recordings by ** is responsible for;(viii) the end of the meeting to arrange for the relevant leaders of the counties (municipalities) to have a meal at the location in the ** Hotel restaurant on the main floor, dining staff people.
Six, the meeting budget
First, the field rental fee: 2,800 yuan (venue, sound, tea)
Second, the banner, table sign, invitations, bags, flowers: 3,000 yuan
Third, the medals: 60 yuan / a * 40 = 2,400 yuan (number of tentative)
Fourth, honorary certificates: 10 yuan / a * 50 = 500 yuan (Quantity tentative)
V. Prizes: 500 yuan * 22 = 11,000 yuan (exemplary, excellent)
300 yuan * 35 = 10,500 yuan (the system advanced and the provincial and municipal advanced)
VI. Reporters: 1,000 yuan
VII. Meals: 15,000 yuan
VIII. Leadership souvenirs: 500 yuan * 5 = 2500 yuan (leadership)
***Total: 45,000 yuan
Conference Preparation Program Template Honda 25
(a) Learning Objectives
To be able to develop a preparatory program for a large-scale professional conference
(b) the development of the program
1, to determine the theme of the meeting < /p>
No matter what kind of meeting is organized, there are meeting topics, personality is the organization of large-scale meetings, it must be clear what the meeting to study and solve what problems, to what end.
The main method of determining the main theme of the meeting is the main practical first, there is a practical basis; secondly, it must be combined with the actual unit; thirdly, there is a clear purpose.
2, to determine the time and place of the meeting
The meeting time, including the actual time of the meeting and the meeting in the process of recess time. The focus of the meeting location selection is the venue size is moderate, the venue location is moderate, the environment is suitable, convenient transportation, the venue is complete with ancillary facilities.
3, to determine the size of the meeting
The size of the meeting mainly refers to the meeting attendees (official delegates), invited representatives, attendees, staff (including service personnel) of the overall number of meeting scale by the organizers of the meeting in accordance with the actual situation, in order to strictly control the scale of the principle.
4, to determine the agenda of the meeting
The agenda of the meeting, including the presidency of the meeting, the meeting typical speech (or focus on the speech), the meeting discussions, speeches, meeting summaries. Determine the meeting agenda method is mainly based on the status of the main leaders to determine the meeting host; secondly, according to the theme of the meeting, to determine the meeting spokesman; thirdly, around the theme of the meeting, to determine the meeting to discuss the topic, and according to the size of the meeting, to determine the way to discuss; fourthly, according to the purpose of the meeting to be arrived at, to arrange for the main leaders to do a good job in summarizing the meeting.
5, to determine the preparation of documents and materials for the meeting
Including the main report of the General Assembly; the General Assembly speakers' materials; meeting schedule, list of participants, accommodation arrangements, podium seating, sub-groups, discussion topics and sub-groups to discuss the location of the table, rest and relaxation, the meeting's references and related information.
6, to determine the organization of the meeting and division of labor
The organization of the meeting referred to there mainly refers to the organization of the meeting departments and personnel to implement. Including every organizational work related to the meeting, every aspect of the work must have a person in charge, responsibility to a person, and clear tasks and requirements. Conference organization division of labor including the drafting and preparation of documents, conference organization, venue layout, conference reception, life services (including entertainment arrangements), security, traffic diversion, medical rescue.
(C) Notes
1, clear leadership intentions, to clarify the purpose of the preparatory program, requirements and benefits in order to develop.
2, repeated many times with the leadership and the parties concerned to agree, if necessary, through the opening of a joint meeting to seek the views of the development or program.
Second, the preparation of large-scale conference program (case)
(a) Learning Objectives
Familiar with the preparation of large-scale conference program (case).
(ii) the drafting of specific programs
× × city economic work conference arrangement program
1, the theme of the meeting:
Implement the spirit of the central economic work conference. The focus is to discuss the study of the city's economic development of some of the outstanding issues, analyze the reasons, clarify ideas, determine the focus, put forward countermeasures, and do a good job next year.
2, the time and place of the meeting:
Proposed in x month x to x day (4 days), in the "Secretary of the work" x guest house. ×x month x day afternoon or evening check-in.
3, the size of the meeting: 1. Participants (official delegates); 2. Invited representatives and attendees: staff (including service personnel) *** counted × × × people.
4. Agenda:
The meeting was chaired by the Secretary of the Municipal Party Committee and the Mayor respectively.
The first day of the General Assembly chaired by the Mayor, listening to some of the city's integrated functions on the current year's summary of work and the implementation of the spirit of the Central Economic Work Conference of the specific measures of the speech;
The second day of the group discussion (around the meeting to determine the topic of discussion);
The third day of the continuation of the group discussion;
The fourth day of the morning to continue to discuss in small groups, and in the afternoon, General Assembly Chaired by the municipal secretary of the meeting, the mayor summarized the meeting, the secretary's speech.
5, the meeting materials to prepare.
(1) General Assembly speakers unit materials;
(2) meeting schedule, list of participants, podium seating arrangements, subgroups list (subgroups location), discussion topics, work and rest time table; meeting notes, etc.;
(3) meeting reference documents.
6, conference services by the Municipal Party Committee Office, the Municipal Government Office is responsible for (specific division of labor slightly).
Attachment: (1) notice of meeting (including meeting materials to prepare the notice)
(2) meeting schedule
(3) list of participants
(C) Note: After the program is prepared, it must be submitted to the leadership review and approval. Once the program is approved, the following work needs to be done:
(1) convene a working meeting of the conference, a clear division of labor. The main division of labor are: the drafting of documents, including (document preparation); conference services (accommodation arrangements) life support, publicity, check-in, traffic diversion, medical, security, etc., funding budget.
(2) draft materials to prepare the notice
(3) selected venue, and set up the venue (including the logo)
(4) preparation of supplies needed for the meeting
(5) preparation of materials for the meeting.
Third, the leadership office meeting and the organization of large-scale meetings
(a) Learning Objectives
grasp the leadership office meeting and the organization of large-scale meetings
(b) the organization of the meeting
1, the organization of the leadership office meeting
Topic arrangements. For matters that need to be brought to the Office for discussion and decision, generally should be submitted to the Secretary-General (Director of the Office) summary, focused on research with the relevant leaders to make arrangements. Meeting topics in addition to special circumstances, should be two days in advance, ten days in advance of major issues to inform the participants, as far as possible with the notice issued by the relevant materials.
The conference staff should do a good job in the preparation of the issue. First, usually do a good job of investigating the topic, urging the work, so that the parties concerned to prepare early; Second, the topic (more often manifested as documents) put forward, do a good job of reviewing and coordinating the work of immaturity and the need to consult with the parties concerned to put forward their views; Third, do a good job of arranging the program. In this way, so that the regular meeting has not been to no topic, not a pile of topics, the meeting can not be discussed. At the same time can also avoid the immaturity of the topic to the meeting for a long time to discuss the uncertainty, a waste of time.
Send a meeting notice. In advance of the printing of meeting materials and arrangements for the venue. In the leadership to determine the meeting time and information, we should issue a meeting notice in a timely manner, clear meeting time, location, attendees, discussion topics and other information. The secretarial department should print or copy the document materials to be discussed at the meeting in advance, and send them to the participants in advance or at the meeting according to the requirements. It is necessary to arrange to set up the meeting place in advance. Meeting Organization. Office meeting must have more than half of the members present before convening. Before the meeting to do a good job of signing in, the meeting made a good record of the meeting, after the meeting to write the minutes in a timely manner.
Matters agreed upon reminders and feedback. Matters agreed at the meeting, can be chaired by the relevant leaders to decompose the relevant departments to implement the handling. May also designate a person responsible for urging and collecting the situation, according to the minutes, fill in the relevant matters of urging the card, or send a person to investigate and understand. Handling matters in a timely manner to the relevant leadership feedback, and monthly, quarterly summary report, comprehensive report to the leadership. Important issues can be divided into multiple feedback, so that the leadership timely understanding of the situation.
Management of meeting documents. Office meeting records of the relevant documents must be properly stored, the establishment of strict management and access to the approval system.
2, the organization of large meetings
Holding such meetings has a complete process and procedures, generally can be divided into three stages.
(1) pre-meeting preparation stage
The pre-meeting preparation stage of the work of the meeting are:
First, to understand, grasp the situation, determine the theme of the meeting, clear through the meeting to solve what problems.
Second, the drafting of documents and materials, the organization of the speech.
Third, determine the participants and send a notice to inform the relevant units and individuals of the meeting information, time, place, object and precautions, so that the relevant units and individuals to make early preparations.
Fourth, make preparations for administrative matters. First arrange for the reception of the participants, including transportation, accommodation, medical care and visits.
(2) the meeting stage
After the start of the meeting, the first to check and verify the participants, personality of the legislative nature of the meeting, but also the qualifications of the representatives, found that the problem should take measures to make appropriate arrangements.
Summarize the situation and prepare a briefing. Summarize the situation, including the status of group discussions, organize the proposal, sent to the Bureau of the General Assembly or the Proposal Review Committee. Preparation of conference briefings, to be less and more precise, for the leadership to grasp the process of the meeting and the existence of problems, in order to timely deployment of the work, so that the meeting of the healthy development.
Do a good job of recording the meeting, including the report of the General Assembly, panel presentations and so on.
(3) the end of the meeting
Recovery of relevant documents. According to the principle of confidentiality, what should be recovered should be recovered, and what should be summarized should be summarized in a timely manner.
Organize the minutes of the meeting. Organize the minutes of the meeting in a timely manner, and then constitute a resolution or minutes of the meeting as needed.
File. Before and after the meeting to produce the relevant text, audio and video materials are categorized and filed.
(C) Notes
1, the organization of the meeting to clarify the theme of the meeting, according to the proposed program organization.
2, pay attention to the phases of the meeting, different stages have different organizational work.