It's hard to manage reagent consumable procurement issues, is there any good way to manage them?

Because of the progress of science and technology, for all walks of life have brought great changes, especially the manufacturing industry. And in the medical institutions, the most can reflect the change is the medical machinery and all kinds of reagent supplies. At the beginning of the medical equipment and reagent supplies, most of the use of overseas imports, in recent years, with the national regulation, as well as technological advances, gradually deepen the domestic. But there is still a lot of room for improvement, especially in the quality and management of reagent supplies, the following to briefly say.

For example, some of the reagent consumables supplies suppliers will be reagents sent to the test department, and some test department personnel will not carefully verify the ticket information. For example, in the product name, specification model, manufacturer, registration number, production lot number, expiration date, etc., will not be too careful to seriously check. Most of them are only according to the number of varieties of receipt of goods to sign, for the information on the bill is accurate, whether the product packaging and labeling in line with relevant state regulations, whether the product is in the expiration date, etc. are not rigorous checking, such a workflow is often difficult to ensure that the quality of reagents and the results of the test.

And the hospital basically by the staff of each post according to the needs of the procurement of reagents, very often are waiting for the reagents are almost out of reagents before the submission of the requisition plan, or when another staff member found that a certain kind of reagent is not available, and then urgently notify the relevant departments and personnel to purchase. Although the hospital has regulations, the relevant departments will regularly submit requisition plans, and then by the relevant departments or personnel review and approval of the implementation of procurement. However, in practice, the relevant departments often do not follow the requisition requirements. Rather, irregularly submitted procurement plan, sometimes also marked on the requisition for urgent use. As the procurement department, in order not to delay the use of the relevant departments or personnel, had to be irregular for its procurement.

When the newly purchased reagents arrive at the relevant departments, due to the lack of clear understanding of the reagents, the reagents are often stored under unsuitable conditions for too long, which ultimately affects the quality of the reagents. In addition, the hospital warehouse managers are understaffed, and when a large number of new reagents arrive at the warehouse, the relevant managers often fail to do careful verification in the acceptance.

Additional reagent management using traditional manual management of the problems faced

1, procurement: the use of traditional manual management of procurement, you need to spend a lot of time to manually inventory reagent inventory, according to inventory and consumption, as well as the length of the procurement cycle to make the procurement plan. Not only is reagent procurement time-consuming and heavy workload, but it is also impossible to centralize the management and understanding of reagent suppliers.

2. Receiving and Inspection: When new reagents come in, we manually register the reagents' inventory information, such as quantity, batch number, expiration date, etc., through paper documents offline. Not only is it impossible to quickly correlate the incoming information with the original order, but it is also impossible to control whether the transportation conditions during reagent transportation are reasonable, such as temperature and humidity.

3. Inventory: Because it relies on manual counting, it is difficult to find the shortage of inventory in time, which can easily lead to the risk of out-of-stock and overstocking. Inventory location is not uniform, manual counting is also prone to omission problems. At the end of the day, long-life reagents are used while short-life reagents are not used, which leads to the expiration of short-life reagents, increasing loss and waste.

4, out of the warehouse: manual registration, many categories, out of the warehouse frequently, manual work is easy to miss. It also leads to unclear consumption of reagents, and can not effectively control the destination of reagents.

5, reports: because of manual statistics and records, easy to lead to missing records, it is difficult to meet the regulatory requirements.

6, costs and benefits: reagent use registration fragmented and imprecise, unable to combine the amount of reagents and reagents corresponding to the project statistics, and thus unable to know the specific loss of each project and benefits.