It can be seen that the tender in different scenarios, that is, the key factor may also be the decisive factor, but in any case, the "tender" as the core evidence and reasons for winning the bid, must comply with the requirements of the bidding documents, because he is to assess the bidding experts to sign to confirm that they want to stay, to stand up to the test. Therefore, read the tender documents, to the purchaser wants to answer, this is the beginning of the winning bid!
The first step in the preparation of the tender is of course to interpret the tender documents, the more thorough understanding of the tender documents, detailed, presented in front of the jury's answer is more accurate, full, and the results are shown in the not easy to abolish the bidding can also score high marks.
Interpretation of the tender documents, can make the bidding work more relaxed, the team between the work task is clear, for the missing part of the time, method to improve;
Tendering documents are generally paper version comes with an electronic version, if you get the electronic version of the print out, take out the marking pen, and look for a quiet place, page by page through the whole text, marking out the key points.
What are those points?
The Instructions to Bidders and the scoring criteria are the core points. According to the experience of the bidder online team bid preparation, interpretation of good bidding documents can start from the following aspects:
01
Find out the abolition of the bid item
The bidding documents clearly indicate that the factors leading to abolition of the bid all to find out the bidding documents in the bidding process of preparation and binding, you can avoid the abolition of the rhythm of the bidding, "bidding instructions, qualifications Bidding instructions, qualification part, bid binding" requirements and other places are often waste bidding provisions, some of which are marked with an asterisk, will also be scattered in the bidding documents.
No waste of this is the most basic requirements for the preparation of tender documents, once the waste of the bid, the project's commercial work in advance, the purchase of bids, preparation of bids, the site to participate in the opening of the bidding time consumed and the costs incurred, are all done in vain. Even if there is room for redemption, the cost will be high.
02
Identify the scoring items
Tender documents in the scoring table, the scoring rules will be a clear explanation, here you need to follow the full score of the standard, clearly listed, in order to get full marks need to give those "answers"?
This is the key material for the preparation of the tender, the need for teamwork and division of labor to prepare, such as tax vouchers, social security vouchers, audit reports, bid bond payment and vouchers, you need to provide the financial sector; performance contracts, qualification certificates may be basically have the administrative department to keep, then you need to assist them to provide;
Not how to do it?
For example, system certification, test reports, there are 20 days to open the bid, 15 days can take? This requires a dedicated person to contact a professional organization for.
For some of the qualification certificates for a long time, such as production licenses, business licenses, patents, software copyrights need to be handled in advance, these certificates may take a year and a half, all bidders from the idea of entering the bidding market, you should immediately begin to prepare.
There are also some specialized fields such as food, medical, pension, software, security, construction, road and bridge, etc. The qualification requirements for practitioners will also be more, then in the process of talent pooling should have some kind of qualification, as a requirement for recruitment.
Some of the bidding documents, there will be control points more absolute terms: the requirements of the project manager, the core technical staff not only qualification certificates, but also have to pay social security, but also payroll, and all need to provide the original, in order to prove that the service team is the company's personnel, for some start-up companies is not a small threshold.
The performance contract, is considered a necessary item of the bidding document scoring, why some companies even if they lose money to do a few winning cases, the purpose is to increase the persuasive power of the business link to reassure the purchaser, the evaluation of the link can be extra points.
03
Find out the opening of the tender site should bring the original terms
Find out the need to bring the original opening of the tender site to verify the project, one to check whether there is or not, not to come in time to do it; usually required to bring the original is a long time to deal with the documents. Most of the qualification documents review part of the requirements, and sometimes may be a plus inside the original requirements.
The second is to see the original before the opening of the original in the company, some industry tenders are particularly large, such as coal to clean energy projects, the country's frequent and intensive bidding in many places, and to qualify for the original, the same time may be several places to open the bidding, the qualification can not be separated, you need to give up some of the project, or the time can be staggered, then you need to arrange a good qualification in advance of the trip to make sure that the opening of the bidding site to be able to See. Third, before the opening of the bidding must be ready to open the bidding site with all;
04
Determine the opening time and place
Clear opening time and place, in order to determine the number of people to participate in the opening of the bidding in advance and the time of departure, the opening of the bidding of the off-site may need to do a good job of planning the trip ahead of time; but also for the purpose of planning a good time for the bidding to finalize and bind the point of time.
The usual practice is that the day before the opening of the bid to arrive at the opening of the location, leaving a day to bind the bid, the day before the binding of the bid must be finalized, and so backward, September 30th opening of the project, if the off-site opening of the bidding on the road to need to use a day, the bid must be finalized by the 26th at the latest.
The time of payment of the bid bond and the payment method and the requirements of the remarks, if the 26th must be finalized, that is, the day before the 26th must pay the bid bond, non-working day public accounts can not be transferred, so this also needs to be arranged in advance.
05
Procurement budget and scoring method
"Government Procurement of Goods and Services Bidding and Tendering Management Measures" (Decree No. 87), Article 53 provides that: the bid evaluation method is divided into the lowest evaluated price method and the comprehensive scoring method
Procurement budget and scoring method, which determines the price of the offer; the lowest evaluated price method, refers to the bidding documents to meet the bidding documents all the Substantial requirements, and the bidder with the lowest bidder for the winning bid evaluation method. At this time, the offer can only be on the basis of cost, plus a reasonable profit. In order to grab the bid below the cost of the offer is not allowed.
0 yuan or 1 yuan to win the bid, would have been illegal. Article 5 of the Bidding and Tendering Law stipulates that the bidding committee should reject the bid if the bid is below cost.
Article 55 of the comprehensive scoring method of the offer score is: the price score of goods items shall not be less than 30% of the total score; the price score of service items shall not be less than 10% of the total score.
Implementation of the national unified pricing standards and the use of fixed-price procurement projects, the price is not included as a factor in the evaluation.
Price points shall be calculated using the low price priority method, that is, to meet the requirements of the bidding documents and the lowest bid price for the evaluation of the benchmark price, the price is full marks. Other bidders price points are calculated uniformly in accordance with the following formula: tender offer score = (evaluation base price / tender offer) × 100
06
Satisfy the technical, service requirements of the response documents
Goods procurement project requirements of the technical parameters are usually described with product testing reports, product specifications of enterprises, enterprise products, such as standards and other documents boxed notes.
Supply capacity is required to show the bidder's production sites, production equipment, testing equipment and other production elements of the picture; can prove the more detailed the better the plant's lease contract or property rights certificate; equipment purchased invoices; put into the production, testing team of professional-level technicians qualification certificates, academic certificates and so on.
Installation of after-sales personnel professional qualifications, etc., these in the interpretation of the tender documents should be stated in the "tender documents analysis report", in order to facilitate the team division of labor in the process of completing the work of accuracy and effectiveness.
07
Construction, service program scoring elements
Different procurement projects, different requirements for the program, in the preparation of the program reflected in the process of the content is also different, how to understand the requirements of the scoring rules, the tender writer's experience is different in the tender presents different results, there is no uniform standard.
For communication, software and other more technical projects, tender writers need to communicate with the depth of technical staff or provided by the technical staff, it is possible to write a more professional construction, service programs;
08
Other bidding documents are not clear in the content of the bidding documents
Tendering documents often have " Bidders think they need to provide information", scoring requirements, certainly not, but if there is relevant information as far as possible to provide, such as enterprises, products to obtain honorary certificates, media reports are conducive to deepen the judges for the bidder to provide products, services, cognition;
09
Formation of the "Bidding Documents Analysis Report"
The Tender Document Analysis Report (TDAR) is a map that allows the entire team participating in the tender project to follow the map; it is also a list of tasks, together with the timeframe for completion and the person responsible for it is the Project Management Sheet (PMS). This reflects the bid writer's ability to work, if you can not accurately understand the bidding documents, its bidding documents are bound to be bullheaded, waste of bids, low scores in reason.
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