The archives of Jilin University include the archives of the five schools before the merger (excluding the archives of the former People's Liberation Army Quartermaster University) and all kinds of archives formed by the new archives of Jilin University after the merger, with more than 210,000 volumes of archives in its collection (2009 data), of which 56,572 volumes are on the Qianwei Campus: 30,215 volumes on the Nanling Campus: 21,607 volumes on the Xinmin Campus: 17,636 volumes on the Chaoyang Campus: 12,532 volumes on the Nanhu Campus. Campus 21607 volumes: Chaoyang Campus 17636 volumes: Nanhu Campus 12532 volumes. The collection of archives is mainly to follow the law of formation of the archives, combined with the content of the archives, to maintain the organic link between the archives, to facilitate the organization of the archives, and to facilitate the scientific management and development of the principle of the archives formed in the same field of activity as a whole into the same category. Mainly divided into party groups, administration, teaching, scientific research, product production and scientific and technological development, capital construction, instruments and equipment, publishing, foreign affairs, accounting *** 10 categories. As well as audio-visual files, character files and physical files. Various types of archival materials mainly from the university departments in teaching, scientific research, management and other work directly formed archival materials.
Party group category (DQ)
Mainly includes the school party group departments. Such as: party committee office, discipline inspection, organization, propaganda, united front, trade unions, women's committees, **** youth league and other departments in the work of the formation of the document material. Such as: minutes of meetings of the Standing Committee of the Party Committee and the previous sessions of the Party Congress and the Party Committee election, the daily affairs of the Party Committee, appointment and dismissal of cadres, as well as requests, approvals, notices, plans, summaries, regulations, decisions, resolutions and other content of more than 80 items of material.
Administration (XZ)
Mainly includes various administrative functions. Such as: the principal's office, personnel, monitoring, auditing, armed forces, defense, logistics and other departments in the work of the documents and materials formed. Such as: school meeting minutes, principal's office minutes, school development planning, school work plan, summary, appointment and dismissal of cadres, grass-roots statements, personnel deployment, wages and benefits, title evaluation, instructions, reports, approvals, minutes, notices, opinions and minutes of meetings, briefings and other materials of more than 60 items.
Teaching (JX)
Mainly including the Graduate School, Academic Affairs, Adult Education and other departments in the management and teaching practice activities in the formation of documents and materials. Such as: teaching management, teaching inspection, teaching work, enrollment, admission, teaching plan, syllabus, student performance, examination management, teaching assessment, teaching materials management, key disciplines and laboratory construction and other issues such as instructions, reports, approvals, notices, opinions, decisions, methods, minutes, letters and various types of statistical tables, the management of the student registration and other content of more than 60 items of material.
Scientific research category (KY)
Mainly includes the Science and Technology Division, Social Sciences Division and other departments in the process of scientific research management and scientific and practical activities in the formation of the document material. Such as: teachers and researchers engaged in the work of the Society, scientific research activities, scientific research funding management and published academic papers, the contents of which include the central ministries and commissions, provinces, cities to participate in various scientific and technological activities in the award-winning projects and results of a number of content materials.
Product production and scientific and technological development (CP)
Mainly includes the Office of Science and Technology Parks, Science and Technology Department and other departments in the process of scientific research management and scientific research and practical activities in the formation of documents and materials. Such as: superior on product production and scientific and technological development management documents, product production and scientific and technological development of various regulations, conditions, methods, systems and manuals, charts, requests, reports, approvals, approvals, annual work plans, summaries, statistical statements and other 30 items of content materials.
Basic construction category (JJ)
Mainly includes the infrastructure office and other departments in the capital management and project construction in the formation of documents and materials. Such as: documents related to the work of superiors, infrastructure work rules and regulations, work plans, summaries, statistics, general layout, water, electricity, gas pipeline distribution map, geological survey, topographic survey materials and other 60 items of content materials.
Instruments and equipment (SB)
Mainly including assets and laboratory management, procurement management center and other departments in the work of instruments and equipment and instruments and equipment to apply for the purchase, opening and acceptance, installation and commissioning, management and use, maintenance and transformation, declaration of scrapping and other aspects of the documents. Such as: the higher level about the instrument, equipment policy, business management work documents, the school instrument, equipment management rules and regulations, work plans, reports, summaries, survey materials, the school instrument and equipment transfer inventory and instrument and equipment scrapping, transfer reports and approvals, the school about the instrument, equipment, business work of the school of the comprehensive statistical material and so on more than 20 items of content materials.
Publishing (CB)
Mainly includes publishing houses, educational technology centers, journals, editorial boards and other departments in the management of publishing work and publishing activities in the process of the formation of documents. Such as: documents related to the editorial and publishing work of the higher levels, the higher level of the editorial and publishing work conference documents, the university's editorial and publishing work planning, plans, reports, summaries, briefings and minutes of important meetings, the university's editorial and publishing work rules and regulations, statistical reports, editorial and publishing department management of the formation of the documents and materials, the publication of the monographs, teaching materials, audio-visual publications, samples, and other content of the material of more than 20 items.
Foreign affairs (WS)
Mainly including international cooperation and exchange office of foreign affairs activities in the formation of a variety of documents and materials. Such as: documents and materials on foreign affairs from higher levels, regulations, plans, summaries and briefings on foreign affairs, statistical reports on foreign affairs, materials for meetings on foreign affairs, going abroad, coming to the university, international cooperation and conferences, work of foreign students, etc. There are more than 30 items of content materials.
Financial and accounting (CK)
Mainly includes the Financial Services Department, Infrastructure Department, Assets and Laboratory Management Department, the University Labor Union and other departments in the financial management activities in the formation of a variety of documents and materials. Such as: documents related to financial management work of the higher levels, the school financial management regulations, plans, summaries, instructions, approvals, etc., school fund management work documents, other documents related to financial management, accounting transfer inventory, accounting file transfer custody inventory, accounting file destruction inventory, accounting statements, accounting books, accounting vouchers, payroll inventory and other more than 30 items of content materials.
Audio-visual archives (SX)
Mainly reflecting the school's teaching, scientific research, student work, party and government management, infrastructure, logistics and other work and historical development process, with the preservation of the value of the audio-visual carriers. It includes photographs, audio tapes, video tapes, slides, disks, CD-ROMs, microfilms and other documents on different carriers. Mainly to the school's major activities and all relevant departments, colleges, key research units of a variety of teaching, scientific research, foreign affairs and many other contents of the material.
People file category (RW)
Mainly includes famous people in the position activities and other social activities in the formation of the document material, the collection of people file by the archives and archiving unit **** with the responsibility. The contents include:
1, profile, biography, biography;
2, monographs, translations, officially published textbooks, reference books, important lectures, work reports, lecture materials;
3, theses written by famous figures;
4, various valuable notes, manuscripts, memoirs of famous figures;
5, reflecting Photographs, negatives, CD-ROMs, audio recordings, videos and films with preservation value reflecting the work and important academic activities and personal life of famous figures in various periods;
6. Letters, telegrams and faxes with preservation value reflecting the work and academic activities of famous figures;
7. Introductions, reports, commentaries and evaluative articles on famous figures in the newspapers, magazines and journals;
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8, awards, certificates, badges, letters of appointment, letters of appointment and other prizes won by famous people;
9, wills, eulogies, obituaries, condolence messages, lists of funeral committees, etc. of famous people (deceased).
Physical archives category (SW)
Physical archives is the school engaged in teaching, scientific research, management, academic activities and social interactions directly formed in the school and the community have treasured the value of various forms of actual items. It includes successive secretaries, principals in the work used, have preserved the value of supplies and signatures with the seal; the central, provincial and municipal leaders at all levels for the school's inscriptions, signatures, and gift of calligraphy and painting; the school's seals in different periods; the school is engaged in teaching, scientific research, and the achievement of significant results in the school medals, trophies, plaques, flags, certificates of awards (municipal level or above); in the international exchanges, the international friends of gift Valuable gifts, including special commemorative plate, commemorative medals, commemorative coins, etc.; Chinese and foreign alumni to the alma mater's gifts; the school to participate in the national, provincial, municipal, organized activities (including arts and culture, sports competitions) in the awards and certificates of honor, flags, medals and certificates of honor; reflecting the different stages of the school's work permits, student certificates, certificates of graduation, and school microblogging, commemorative medals, etc. (samples).