Archives refers to different forms of historical records, such as text, charts, sound and video. By the past and present engaged in political, military, economic, scientific and technological, cultural and religious activities of the state institutions, social organizations and individuals directly, the state and society have preservation value.
First, strengthen the management of the archives, regular inventory to prevent loss.
Second, confidential files should be stored in a safe place, it is strictly prohibited to throw and put the files left behind to close the doors and windows. Top secret files should be placed in the counter.
Third, access, copy confidential documents or internal information, should be approved by the leadership, strictly fulfill the registration procedures. Do not disseminate or disclose the content of the document search to unrelated personnel.
Fourth, the file digitization should strictly abide by the confidentiality system, check the original file to determine whether the file belongs to the scope of state secrets, if necessary, consult the file issuing unit.
Fifth, the confidentiality period has passed the document, to be declassified in a timely manner, the document should be done before the online disclosure of information and confidentiality review.
Six, the archives staff found that the loss and leakage of confidentiality should be reported in a timely manner, and take remedial measures to avoid or mitigate the consequences of damage.
Destruction of classified files
The destruction of classified files should be in line with national provisions on the confidential management of classified files, the use of destruction equipment and methods in line with national confidentiality standards, to ensure that the state secret information can not be recovered. "Unrecoverable" refers to the archives formed after the destruction of the residue or debris on the confidential information can not be read, and can not be recovered through existing technical measures.
The record of approval of the destruction of classified archives registration should be kept for a long time for inspection.
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