The conclusion of the letter should usually be based on the letter of inquiry, letter, letter of advice, letter of commerce or letter of reply to the matter, choose to use different concluding remarks. Some letters can not use the closing statement, such as the letter, like ordinary letters, the use of "hereby", "salute". Common types of letters of the concluding remarks are:
1, negotiation letter, letter of inquiry and answer commonly used "please give (vigorously, strongly) support (assistance, help, cooperation), for the sense of (thanks, thanks, hope)! "Please reply to the letter as a hope (thank you, sense)" and other concluding remarks.
2, the reply is often "hereby reply (answer, tell)" and so on. ("lotus" pronounced as hè, here for load, burden, heavy solution, "for lotus" to take the derived meaning: its heavy burden of gratitude, meaning "for the sense, for thanks")
Expanded:
Generally, it is appropriate for a letter to speak to one issue or one thing.
1, the content of the "letter" must be true and accurate.
2, "letter" is written to state the main, as long as the work of negotiation, inquiries and answers to questions, to the competent authorities to request approval of the matter to write clearly on the line.
3, send a "letter" are asked for each other, or negotiation work, or ask questions, or request approval. Therefore, the requirements of the "letter" of the language requirements of the simple, tone of voice to earnest, attitude to be humble.
4, "letter" of the end, generally used "that is, please letter reply", "hereby letter to", "this reply "and other idioms, and sometimes not used.
The official language elegant and colloquial depending on the object.
If the letter to express the feelings of sincere and strong, "salute" should be followed by "! No., if only out of politeness and diplomacy or false and circumstantial, "salute" is not followed by "!" (not "." ).
Approval of the letter of request for approval letter, the conclusion of the letter should write "hereby report (please), please approve (finalization, approval)" and so on, to show respect for the authority of the other side of the department in charge of the business.
Baidu Encyclopedia - Letter