1. Identify suppliers (generally find 2-3 similar standby suppliers) and sign supply contracts. Supplier categories: condiments, grain and oil, chickens and ducks, frozen products, seafood, vegetables, meat, dry goods, bean products, beverages, cleaning products and office supplies.
Other categories: all purchases are made by the purchasing department of the headquarters according to the purchasing plan.
Sign the supply contract: the supply contract is made in triplicate: one for the supplier, one for the finance department and one for the warehouse keeper. The contract shall specify the pricing time and quality requirements of the goods.
Set up price inquirer: composed of chef, finance department and purchasing department. These three people enter the market twice a month at the beginning and the middle of the month to find the price, and then set the price on the basis of price search. Step 2 make a purchase plan
According to the inventory and the required quantity, the kitchen fills in the food purchase list and submits it to the chef for signature and approval.
According to the inventory situation, the warehouse and the front office follow the principle of "minimum inventory" and submit the procurement plan, which can only be signed by the department head and manager. 3. Arrange and organize procurement
Requisitions for the front office and kitchen must be sent to the warehouse management before 17:00 on the same day. After the warehouse management verifies the existing inventory of the purchased raw materials and materials, it will deliver the in-store purchase requisition to the purchaser before 17:30 on the same day, and the purchaser will inform the supplier to deliver the goods on time and in quantity the next day (or within the specified time).
Except for purchasing, no unauthorized individual may place an order with the supplier without permission. If there is any violation of the regulations, it will be regarded as dishonesty. Special circumstances need to be reported to the purchasing department in advance, and can only be carried out with the consent of the purchasing department. Second, improve the inspection system.
1. Set up a receiving team composed of warehouse keeper and chef (designated by the chef). All items need to be weighed or counted by the warehouse keeper, and the chef is responsible for the quality, signed by the warehouse keeper, the chef and the supplier (the delivery note can only be reconciled and settled at the end of the month), and the financial department of the headquarters conducts spot checks.
(Note) The remaining warehouse management must be personally checked and signed by the chef, and the supplier shall settle the account with the delivery note.
2. Receiving urgent dishes: the supervisor can be responsible for weighing urgent dishes, and the chef will check the quality and sign the delivery note, and send it to the warehouse for warehousing registration.
Third, return goods.
Goods that fail to pass the acceptance inspection on that day shall be immediately notified to the supplier for return or replacement without delay. Fourth, improve the warehousing registration.
1. All raw materials sent directly to the store by the supplier must be registered and entered into the computer inventory management system on the same day.
2. All directly purchased raw materials and consumables must also be handed over to the corresponding stores and warehouses for acceptance and signed for entry into the inventory management system.
Verb (abbreviation for verb) supplier settlement
Before 15 of each month, the supplier must go to the store with the delivery note signed by the warehouse keeper or designated person to check the payment for last month. If the supplier's delivery note is missing or forged, the warehouse keeper will not check it, and the checked document will be submitted to the headquarters in time.
Daily food purchasing process table process purchasing department
User department ↓
Cool official ↓
General procurement flow chart
procedure
User department
Purchasing department ↓
Finance Department, General Manager's Office ↓
Purchasing department ↓ Purchasing department ↓
Kuguan ↓ Kuguan ↓
Finance department ↓