It can be seen that the tender is a key factor or a decisive factor in different scenarios, but in any case, the "tender", as the core evidence and reason for winning the bid, must meet the requirements of the tender documents, because it needs the signature of the bid evaluation experts to confirm, keep and stand the test. Therefore, reading the bidding documents and giving the buyers the answers they want is the beginning of winning the bid!
Of course, the first step in writing a tender is to explain the tender documents. The more thorough and detailed the understanding of the bidding documents, the more accurate and sufficient the answers presented to the judges, and the result is that it is not easy to reject the bid and get high marks.
Reading the bidding documents well can make the bidding work more calm, make the tasks between teams clear, and have more time and methods to improve the missing parts;
Bidding documents are usually printed electronically. If you get the electronic version, print it out, take out the marker, find a quiet place, read the full text page by page and mark the key points.
What are those contents?
Instructions to bidders and grading standards are the core points. According to the experience of the online bidding team of bidders, we can interpret the bidding documents from the following aspects:
0 1
Find out invalid items
Find out all the factors clearly pointed out in the bidding documents that lead to the cancellation of the bid, and avoid the rhythm of the cancellation of the bid in the process of bidding preparation and binding. The requirements of "Instructions for Bidding, Qualification Examination and Bid Binding" are the places where invalid bidding clauses often appear, and some clauses with asterisks will also be scattered in the bidding documents.
This is the most basic requirement for compiling bidding documents. Once the tender is cancelled, the time and expenses spent on the commercial work in the early stage of the project, such as purchasing the tender, preparing the tender and attending the bid opening on site, will be wasted. Even if there is room for recovery, the cost will be high.
02
Find the fractional term
There is a scoring table in the bidding documents, which will clearly explain the scoring rules. It needs to be clearly listed here according to the standard of perfect score. What "answers" do you need to give to get full marks?
This is the key material of tender preparation, which requires teamwork and division of labor, such as tax payment vouchers, social security vouchers, audit reports, bid bond payment and vouchers, etc., and needs to be provided by the financial department; Performance contracts and qualification certificates may basically be kept by administrative departments and need assistance;
If not, what should I do?
For example, the system certification and test report will be opened in 20 days. /kloc-can you win it in 0/5 days? This requires someone to contact a professional organization.
For some qualification certificates that take a long time to process, such as production license, business license, patent, software copyright, etc., it is necessary to process them in advance, and these certificates may take about one year. All bidders should start preparations immediately if they want to enter the bidding market.
There are also some professional fields such as food, medical care, old-age care, software, security, architecture, roads and bridges, etc., which require higher qualifications for employees. Therefore, in the process of talent reserve, certain qualification certificates are required as recruitment requirements.
In some bidding documents, there will be clauses that control the scores quite badly: project managers and core technicians are required not only to have qualification certificates, but also to pay social security and payroll, and they all need to provide originals to prove that the service team is the company's personnel, which is not a small threshold for some start-up companies.
The performance contract is a necessary item for bidding document grading. Why do some companies have to make several successful cases even if they lose money? The purpose is to increase persuasiveness, reassure buyers in business links and add points in bid evaluation.
03
Find out the original terms that should be brought to the bid opening site.
Find out the items that need to be verified with the original bid opening site. First, it is necessary to check whether there is one, and it is too late to do it without coming; Usually those who are required to bring originals are files that take a long time to process. Most of them are the requirements of the qualification documents, and sometimes they may be the original requirements in the bonus items.
Second, it depends on whether the original documents required before bid opening are in the company. There are many bidding projects in some industries, such as the project of changing coal into clean energy. Many parts of the country need frequent and intensive bidding, and all of them need original documents. Bids may be opened in several places at the same time. If the qualifications cannot be separated, some projects need to be abandoned or the time can be staggered, it is necessary to arrange the qualification itinerary in advance to ensure that it can be seen at the bid opening site. Third, make preparations before the bid opening, and bring the bid opening site together;
04
Determine the time and place of bid opening
Clear the time and place of bid opening, so as to determine the number of people attending the bid opening and the departure time in advance, and it may be necessary to plan the itinerary in advance for bid opening in different places; It is also the time point for planning the finalization and binding of bidding documents.
The usual practice is to arrive at the bid opening place one day before the bid opening, leave one day to bind the tender, and the tender must be finalized one day before the bid opening, so that it can be pushed backwards. If it takes 1 day for the bid opening on September 30th, the bid must be determined on 26th at the latest.
The payment time, payment method and remarks of the bid bond must be finalized on 26th, that is, the bid bond must be paid one day before 26th, and Gong Hu cannot transfer money on non-working days, so this also needs to be arranged in advance.
05
Procurement budget and scoring method
Article 53 of the Measures for the Administration of Bidding for Government Procurement of Goods and Services (Order No.87) stipulates that bid evaluation methods are divided into the lowest bid evaluation method and the comprehensive evaluation method.
Procurement budget and scoring method determine the level of quotation; The lowest bid evaluation method refers to the bid evaluation method that the bidding documents meet all the substantive requirements of the bidding documents and the bidder with the lowest bid price is the candidate for winning the bid. The quotation at this time can only be based on the cost, plus a reasonable profit. It is impossible to bid below the cost.
0 yuan or 1 yuan won the bid, which is illegal. Article 51 of the Bidding Law stipulates that if the bid price is lower than the cost, the bid evaluation committee shall reject its bid.
Article 55 The comprehensive scoring method stipulates that the commodity price score shall not be less than 30% of the total score; The service item price score shall not be lower than 10% of the total score.
The price of the project that implements the national unified pricing standard and adopts fixed price procurement is not listed as a bid evaluation factor.
The price score should be calculated by the low price priority method, that is, the bid price that meets the requirements of the tender documents and has the lowest bid price is the benchmark price for bid evaluation, and its price is divided into full marks. The price scores of other bidders are calculated according to the following formula: bid quotation score = (bid evaluation benchmark price/bid quotation) × 100.
06
Response documents meeting technical and service requirements
The technical parameters required for goods procurement projects are usually indicated by box notes in product inspection reports, enterprise product manuals, enterprise product standards and other documents.
The supply capacity needs to show pictures of production factors such as the bidder's production site, production equipment and testing equipment; The more detailed the certificate, the better the lease contract or property right certificate of the factory; Equipment purchase invoice; Qualification certificates and academic certificates of professional and technical personnel of production and testing teams.
When interpreting the bidding documents, the professional qualification certificates of after-sales personnel should be made clear in the analysis report of the bidding documents, so as to facilitate the accuracy and effectiveness of the work completed in the process of team division of labor and cooperation.
07
Scoring elements of construction and service schemes
Different procurement projects have different requirements for the scheme, and the content reflected in the scheme preparation process is also different. How to understand the requirements in the scoring rules, the experience of the tender writers is different, and the results presented in the tender are also different, and there is no unified standard.
For highly technical projects such as communication and software, the tender writer needs to communicate with technicians in depth or be provided by technicians in order to write more professional construction and service plans;
08
There is no clear content in other bidding documents.
Tendering documents often contain "materials that bidders think need to be provided", which is definitely not included in the scoring requirements. However, if relevant materials are provided as much as possible, such as honorary certificates obtained by enterprises and products, media reports, etc., it will help the judges to deepen their understanding of the products and services provided by bidders;
09
Form the tender document analysis report.
The tender analysis report is a map, so that the whole team members participating in the bidding project can follow the map. The same is the task list, plus the completion time limit and the responsible person is the project management table. This reflects the working ability of the tenderer. If you can't understand the bidding documents accurately, the bidding documents will inevitably be irrelevant, and it is reasonable to get a low score for the rejected bid.
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