How to write a daily work report
Do you know how to write a daily work report? Work daily report refers to a form of articles in which company employees summarize the day's work completion, work deficiencies, corrective measures, daily goals, etc. Many newcomers in the workplace don’t know how to write a work daily report. Here are the methods and precautions for writing a work daily report that I have collected for you. I hope it can help friends in need. How to write a work report 1
1. Organize your information
1. Confirm the purpose of the report
The purpose of your work is not to write a work report. Before writing, you need to determine clearly the purpose of your boss asking you to submit a weekly report, what kind of information is suitable for your boss to read, and which part is important.
First of all, the most direct purpose is to help leaders judge the progress of the project or make next decisions based on your work progress. For example, if you are in sales, your report should include last week's data report to facilitate the leader's evaluation of your work performance.
If you are an intern or your weekly content investigation report, your purpose is to tell the leader about work progress or major breakthroughs.
2. Find out who is reading your weekly report
This step is very important. If you don’t know who is reading your report, you will not know what content is important. .
Knowing who is reading your report will also help you know how to write it and what language to use.
Secondly, you need to know what information your leader already knows. If he already knows it, you don’t need to write it down. Just mention it. If you don’t know whether he has understood this information, then just mention it. Use the most concise language.
3. Prioritize the most important information points.
The leader does not have time to read your entire report. Prioritize the most important points at the beginning or key points.
For example, if you want to compare the quality of three products and which one you recommend to use, your beginning should be directly with the conclusion, and then explain why. Instead of analyzing first and then drawing conclusions.
Usually, the first page of your report should contain conclusions and results. The rest is to describe the process and reasons. If the leader needs to see your reasoning process and thoughts, he will naturally be able to see it.
2. Use of language
1. Choose an attractive title
Everyone wants to read an attractive title. The title and subtitle of a weekly newspaper The title should not be a dry weekly work report on XX month XX. You can add a title that can attract leaders, so that people can get the point at once.
Here are a few key points:
Titles and subtitles should directly describe the main points of this section.
Try to use the same type of sentences before headings at the same level to maintain uniformity. For example, children's clothing sales performance, men's clothing sales performance, etc.
2. Use concise and powerful sentences
In the standard "topic-object" order, using clear sentences to express your suggestions or conclusions will make your thinking more clear. Clear and more confident.
When you finish your draft, read it through and remove all unnecessary language. Each sentence can be said to be "who did what"
Remove redundant phrases , such as use, for what purpose, or for
You may think this style looks boring, but the point of a weekly report is not to look interesting.
3. Be purposeful and impartial
You may make many suggestions, but these suggestions should be based on factual evidence rather than your own opinions and feelings. You should convince leaders with facts and clear logic.
Specifically,
Avoid using praise or derogatory adjectives, and focus on the factual reasons.
For example, if you recommend a promotion in your weekly report, use facts and data to illustrate your value, rather than subjective details or emotional appeals.
4. Use less prepositions and more verbs
After writing, carefully check your report, delete some introductions, and just use verbs.
Common ones include "carry out work", which would be better replaced by "work", and "provide protection" by "protect".
Verbs describing the thought process, think, know, understand, believe, are sometimes necessary. But usually less powerful than verbs describing actions. You may need to dig into your statement and open it up to make it actionable. For example, let's say you write: "I infer that our sales will increase in the coming months." Open this sentence and find out why you believe it. Then you can write an actionable sentence, such as "Last year, sales increased in November and December." I expect sales to increase in November and December.
5. Avoid using passive sentences
When you use passive sentences, you no longer emphasize the executor of the action, but emphasize the goal of the action. In some cases this is necessary for politics or diplomacy. But most of the time, it results in confusing writing.
Active sentences highlight the praise for those who complete the task and show the leader who is responsible for the task. Imagine you are reading an article about a devastating fire that says "Fortunately, all the children were saved." "The identity of the person (or persons) who saved these children is important." If that sentence Read "Little A walked into the orphanage more than a dozen times and saved all the children", you now know who is the hero in this situation and deserves praise.
It is also important to have an active voice so that your actions have negative consequences. If you write "mistakes" in your report, your employer will want to know who made those mistakes so they can police themselves appropriately. If you make mistakes, owning them and taking responsibility will go a long way.
Locate and eliminate passive voice in your writing and look for "to be" verbs. When you find them, find their role in the sentence, find out who is doing the action, and put them first.
6. Use visualization to convey data information
Charts are easier to read and understand than text, especially if the information you need to convey is heavy.
Choosing the correct chart will help leaders quickly get to the key points. You want to make sure that the core data you want to display is the most prominent and has the best position in the entire chart. Only use visualizations if necessary in your recommendations or conclusions.
7. Avoid writing jargon
Every industry or profession inevitably has jargon and industry buzzwords.
It might be helpful to write a list of buzzwords so that you don’t use them in your report. When you're done writing your report, you can simply search for the word and replace it.
Remember that excessive use of buzzwords does not indicate to your readers that you “know” your particular field—in fact, quite the opposite. Executives and managers are typically older and have seen hundreds of these buzzwords come and go. Use them too often and they'll think you're lazy, don't know what you're talking about, or are just trying to impress them.
You also want to avoid using overly complex terminology. For example, just because you are writing a report on a legal issue does not mean you need to use legal jargon liberally in your report.
Easy to understand, this is also a necessary writing principle for articles that spread widely on the Internet.
8. Proofread carefully.
After writing the report, be sure to proofread it carefully to avoid typos or areas that others cannot understand. Experience has proven that reading it out loud or silently in your mind is very helpful for checking reports. How to write a daily work report 2
1. How to write a daily work report
1. Just narrate and describe in the usual way. But it should be simple and clear.
2. For unresolved work problems that need to be solved before today, and for problems that are expected to be solved tomorrow, if they require support from superiors and assistance from colleagues, suggestions should be made, and the goals for implementation by subordinates should be clear. Check the effect and implement it.
3. Summarize the day’s work, gains and losses. Write down a plan for tomorrow.
4. Due to its wide scope, the content of the daily reports of staff in different industries, different companies, and different working levels in the same company is different.
The main purpose is to summarize what we do every day, identify problems, analyze the causes, and provide information and experience support for future work. Staff or leaders can learn about each day's work through daily reports. They can also learn about work changes and summarize patterns from a month's daily work reports, so as to formulate better long-term work plans and short-term work plans.
2. Weekly report format selection
1. Ask the company if it has a universal template. Especially for those who work in data analysis, having a template can save you a lot of time, and your boss will get used to it, because it was always the same before.
2. Consider the method of submission
Nowadays, most people use email to write weekly reports. Of course, it is not excluded to use WeChat to send them directly for convenience. But be careful not to use WeChat. WeChat is not conducive to this method of sending documents. Even if your boss asks you to send WeChat, you'd better add an email.
Another option is to send WORD documents and print out paper reports. In this case, there is a little trick. Write the title of the article, the title of each section, who did it, the page number, etc. in the header. This makes it easier for people who read the report to get the point, and it can also deepen the leader's impression of you. The format can be title: XX, by XX, 1 of 8
3. Write an executive summary
The executive summary is a simple summary of the entire report. It should use easy-to-understand language. Avoid jargon and rhetoric, even if the person reading the report is professional.
4. Pay attention to paragraphs and structure
First of all, ensure that the transition between paragraphs is reasonable and not too abrupt;
Secondly and most importantly, each section What you want to discuss revolves around a theme. For example, if you are comparing the operating procedures of different products in this section, then anything other than this should not appear in this section.