Believe, that is, believe; An official letter is an official letter. It is a style used by superior and subordinate organs, parallel organs or organs that are not subordinate to each other in consultation and contact with work, asking questions and answering questions. The characteristic of the letter is that it is not strictly restricted by the official documents. If you don't use the document title, you can omit the document number and sometimes the title, which is extremely simple to use.
Official letters are generally used in the following aspects:
1. The lower authorities ask the higher authorities for general matters, or the higher authorities reply or urge the lower authorities to do relevant matters.
2. Negotiate related matters between parallel institutions or non-affiliated institutions,
3. Notify general affairs by letter. Official letters are also often used to notify a meeting, ask subordinate organs to submit certain materials or count certain figures.
Letters are also often used to ask for instructions from superiors about some small things.
Letters can be written, copied, printed or faxed.
The Structure, Content and Writing Method of Letters
Because there are many kinds of letters, there is a certain flexibility from the production format to the content expression. This paper mainly introduces the structure, content and writing of normative official documents.
An official letter consists of three parts: head, body and tail. The format, content and writing requirements of each part are as follows:
(1) header. It mainly includes the title and the main delivery organ.
1, title. There are generally two forms of official letter titles. One consists of the name, reason and language of the issuing authority. The other is composed of reason and language.
2. The main transport organs. That is, the organs and units that receive letters and handle letters should indicate the full name or standardized abbreviation in the top box at the beginning of the text, followed by a colon.
(2) the text. Its structure generally consists of a beginning, a subject, an end and a conclusion.
1, go. Mainly explain the reason for sending the letter. It is generally required to explain the purpose, basis, reasons and other contents of the letter, and then transfer it to the following with transitional words such as "now explain the relevant issues as follows" or "now reply the relevant matters as follows". In the reasons part of the reply, generally, the title and document number of the communication are quoted first, and then the basis and the reasons for the document are explained.
2, the main body. This is the core content of the letter, mainly explaining the letter. The content of the letter is very simple. One letter and one thing should be written directly to Chen Qi. Whether discussing work, answering questions, or requesting the approval of relevant authorities, we should clearly describe the problems and opinions that need to be told to each other in concise and appropriate language. If it is a reply, we should also pay attention to the pertinence and clarity of the reply.
(3) the end. Generally use polite language to express hope to each other. Or ask the other party to help solve a problem, or ask the other party to reply in time, or ask the other party to make comments or ask the competent department for approval.
(4) conclusion. Usually, we should choose to use different concluding remarks according to the matters we ask, inform, negotiate or answer. Such as "I am writing to inquire about (business)", "Please reply immediately", "I am writing to inform you" and "I am writing to reply". Some letters don't have to end. If it is a memo, you can use "from here" and "salute" like ordinary letters.
(5) signature at the end. Generally including signature and writing time.
The name of the signing organ and unit, indicating the written time year, month and day; And stamped with the official seal.
Problems needing attention in writing letters
In the writing of letters, first of all, we should pay attention to conciseness and clarity, and grasp the discretion of language. No matter whether it is a parallel organ or an essay without affiliation, we should pay attention to the calm and polite tone, don't bully others or force others to do things by taking advantage of the situation, and don't have to flatter and be polite. As for reply, we should pay attention to the pertinence of writing and the clarity of reply.
Secondly, letters also have the problem of timeliness, especially the prompt reply. Like other official documents, handle letters in time to ensure the normal conduct of official activities.
Letter from XX Institute of China Academy of Sciences on Establishing Comprehensive Cooperative Relationship
Xx University:
In recent years, our college and your university have supported each other in some scientific research projects, achieved certain results and established a good foundation for cooperation. In order to consolidate the achievements, it is suggested that in the future, we can further establish a comprehensive exchange and cooperation relationship in academic thinking, scientific research, personnel training, equipment and other aspects. We hereby put forward the following opinions:
1. Hold regular academic discussions and exchanges between colleges and schools. (omitted)
Two, according to the research direction and characteristics of research institutes and schools, cooperate on topics of common interest. (omitted)
Three, according to the respective staffing situation of the institute and the school, the school will help the institute to train graduate students and researchers if possible. (omitted)
Four, the two sides need high-precision, precise scientific research and teaching instruments and equipment, and provide each other with the use of possible conditions. (omitted)
Five, strengthen the exchange of books and information.
If the above-mentioned projects are approved, it is suggested to send scientific research leaders to each other for further consensus, so as to facilitate the work. I'm writing to you. I hope to study it. See you later.
Xx Institute of China Academy of Sciences (Seal)
1995 x month x day
Letter from General Office of the State Council on wool production, marketing and quality.
Guo ban Han [1993] No.2
State Planning Commission, Economic and Trade Office, Ministry of Agriculture, Ministry of Commerce, Ministry of Economic Relations and Trade, Textile Technical Supervision Bureau:
In order to further develop China's wool production, invigorate wool circulation and improve wool quality, according to the instructions of the leading comrades of the State Council, relevant issues are hereby notified as follows:
First, we must do a good job in grassland transformation and sheep breeding and improvement. (omitted)
Two, the technical supervision bureau should strengthen the supervision and inspection of wool quality. (omitted)
Third, organize direct entry into the international wool auction market as soon as possible. (omitted)
Four, in order to promote the development of domestic sheep industry, support the textile industry production and expand exports to earn foreign exchange. (omitted)
Relevant departments and regions, especially wool producing areas, should seriously study and implement the above policies. Problems in the implementation should be coordinated by the State Planning Commission and the Economic and Trade Office to supervise the implementation.
General Office of the State Council (Seal)
1993 1 3rd of the month
Letter from the General Office of the State Council on soliciting opinions on the Measures for Handling Official Documents of State Administrative Organs (Draft)
Guo Banhan [* *] didn't.
The people's governments of all provinces, municipalities and districts, and the general offices of various departments in the State Council:
Now we will draft the "Measures for Handling Official Documents of State Administrative Organs (Draft)" and send it to you. Please organize relevant comrades to discuss the revision and tell us the revision opinions before the end of 1 1.
General Office of the State Council (Seal)
Date of 1999 ×× month
Letter of request from the sales company of Guangzhou XX Bureau
Xx bureau sales office letter [* *] No.5
Guangzhou XXX Bureau:
Since the establishment of our sales company last year 10, domestic business activities have been increasing day by day, and there are often many documents, contracts, contracts and technical materials to be copied. In order to facilitate our work, we plan to buy a copier, please approve.
Yes, please reply.
Guangzhou XX Bureau Sales Company (Seal)
January 10, 1996
Reply of the General Office of the Municipal People's Government on whether temporary workers and contract workers can execute fines.
The municipal government office letter [* *] No.40
City appearance and environmental sanitation administration:
Your bureau's "Request for Instructions on Defining whether temporary workers and contract workers can execute punishment" has been received. The answer is as follows:
The Administrative Punishment Law of the People's Republic of China came into force on * * year 65438+ 10/0. The law has made clear and strict provisions on the subject of administrative law enforcement and law enforcement personnel. According to the Administrative Punishment Law and the Notice of the State Council on Implementing the Administrative Punishment Law of the People's Republic of China, from June this year 10, contract workers and temporary workers can no longer engage in administrative punishment.
……
Your bureau should, according to the above spirit, clean up the city's city appearance and environmental sanitation personnel, straighten out the penalty execution system, ensure the implementation of the administrative punishment law, and promote the city appearance and environmental sanitation management.
This reply
Xx Municipal People's Government
October 7, 1996
Letter on submitting the evaluation report of the second phase reconstruction project of XX Company
Xxxx industrial and commercial bank (commercial) word [199 ×] xx
Xx branch:
Now, we submit the "Evaluation Report of the Second Phase Reconstruction Project of XX Company" for your review.
Attachment: the evaluation report of the second phase reconstruction project of XX Company. (omitted)
China Industrial and Commercial Bank ××× (Seal)
1999 1 1 5th of the month
Letter from the Standing Committee of XX Provincial People's Congress on the proposal to turn it over.
× Ren Han [* *] No.2
Provincial People's Government:
The Third Session of the Ninth Provincial People's Congress has closed. During the meeting, the deputies to the provincial people's congress put forward many valuable suggestions to improve the work of the provincial people's government with the spirit of ownership, and also put forward some problems and requirements that should be solved. According to the decision of the general assembly, 227 proposals that have been instructed by the provincial people's government to study and handle will be forwarded, and we hope to handle them carefully and report the results in time. When dealing with social security and other related proposals, the Provincial Higher People's Court and the People's Procuratorate may be invited to cooperate closely.
Attachment: Proposal and Review Opinions of the Third Session of the Ninth People's Congress of XX Province (copied to the attachment of the unit in duplicate)
Standing Committee of Xx Provincial People's Congress (Seal)
1999 ×××× month × day
Attachment: (omitted)
Reminder letter from Guangzhou Salvage Bureau of Ministry of Communications
Xx shipyard:
The 2640 horsepower tugboat "Suijiu 202" built by your factory in ××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××× To this end, I am writing to ask your factory to install a tugboat for the ship "Suijiu 202" of our bureau as soon as possible, so as not to delay the normal production of this ship.
welcome
Guangzhou Labor Rescue Bureau of Ministry of Communications (Seal)
* * * * Year * * Month * Day
Invited to participate in the ×××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××
Secretary general XXX:
Recently, the relevant matters are hereby notified as follows:
First, the registration time of the conference (omitted)
Two. Meeting address (omitted)
Three. Contact person and telephone number (omitted)
You are specially invited to attend.
Xxxx Research Center (Seal)
March × 2000