Here, combined with the actual situation, I think we should improve the actual special equipment file management from the following aspects:
(a) to formulate rules and regulations to ensure the complete collection of special equipment files.
According to the actual use and management of special equipment, formulate corresponding rules and regulations, and define the basic contents of special equipment files, including complete sets of equipment drawings, factory certificates, quality certificates, installation and use certificates, strength calculation books, use certificates issued by provincial or municipal labor departments, inspection reports and approval opinions. And in accordance with the relevant provisions of the "Special Equipment Management Measures", actively participate in the overall completion acceptance of special equipment installation, and ensure the smooth collection of special equipment files through institutional norms and economic constraints.
(two) clear management responsibilities, and urge the use of units to strengthen the management of special equipment files.
Clear the direct leadership responsibility of special equipment management, and incorporate special equipment management into the economic responsibility system assessment, rewards and punishments. It is clearly stipulated that the special equipment management personnel of the user unit have the responsibility to assist the file management personnel to register the operation status of special equipment and properly keep the files. When conducting safety inspection, the technical management personnel of the user unit should pay attention to the serial number registration of each pressure vessel and lifting equipment in use, and record the operation of the feedback equipment in time. The archives department of the unit also pays attention to adopting dynamic management, establishing and improving the records of equipment maintenance, renovation and annual inspection, constantly enriching the contents of special equipment files, realizing the true correspondence between files and operating equipment, and truly making special equipment files provide accurate basis for equipment use and maintenance.
(C) the implementation of special management, improve the efficiency of service utilization
Special equipment files have a high utilization rate in the management and operation of enterprises. For the convenience of use, in the file management, we will extract the files of special equipment, group them separately, classify and number them, form items and organize them systematically. For example, the special catalogue of special equipment archives can be compiled according to the special equipment archives, including equipment name, installation location, manufacturing unit, factory number, use license number, storage address, etc. , and distribute the catalogue to relevant units for file managers and production technicians to find and consult, help technical managers to familiarize themselves with the management scope, strengthen safety inspection, and enable technicians to use files to deal with potential hidden dangers in time.
(four) highlight the supervision function of special equipment file management.
The archives of special equipment are organized and filed with the basic contents of "purchase, acceptance, use, regular and irregular inspection, maintenance and scrapping". If we still stay at the most basic and general level to manage special equipment files today, we will inevitably fail to keep up with the actual needs of rapid development of production and will inevitably go through the motions and make plans. The positive role of special equipment file management lies in its effective supervision function, which changes the "dead" files stored in the filing cabinet into "living" files outside the filing cabinet and directly serves the safety production. Under normal circumstances, equipment files are generally divided into special equipment purchase ledgers, regular inspection records of special equipment quality supervision departments and equipment maintenance records. However, in actual production and business activities, the running state of equipment first reflects the record of daily running state of equipment. To this end, we have compiled the daily operation record table of the equipment, so that all production departments can register the operation status of the equipment at the time of daily handover. This is the first signal to ensure the safety in production, and can provide reliable and useful basis for the normal operation of the equipment. By consulting the daily operation records of equipment, the running status of each equipment can be seen at a glance. Once the equipment fails, it will be reflected in the daily inspection data at any time. In the file management of special equipment, I think it is very important to establish and sort out the daily operation records of equipment. It can effectively monitor the running state of equipment. It is an effective basis for managers to grasp and understand the situation and trends of special equipment owned by enterprises in time, and to inquire, remind and track services in time at work. It is one of the important parts of the archives of dangerous goods industry.