1. Purpose:
In order to standardize the procurement process of the company's materials, reduce the cost of procurement, and improve the efficiency of procurement work.
2. Scope of application:
Applicable to the company's procurement management.
3. Responsibilities
3.1 The company's procurement function by the logistics department specific contractors, engineering design departments, production departments according to the production plan in a timely manner to arrange the procurement plan (in writing), the financial sector is responsible for the process of control and supervision. Product sales and transportation is also responsible for the logistics department;
3.2 The logistics department is responsible for the procurement of production materials, fixed assets (machinery and equipment and other production equipment) and material procurement and transportation;
3.3 The finance department is responsible for the procurement of office supplies and fixed assets (buildings, non-production electronic equipment, transportation equipment);
4. Procurement flowchart: < /p>
Purchase Plan Purchase Application Department Manager (General Manager) Approval Logistics Department (inventory verification) inquiry purchase orders,
Contracts (department manager approval, the finance department audit) Goods arrival Receiving and Inspection of warehousing (receipt or warehouse receipt)
Invoices are complete with the logistics department manager to review the Finance Manager to review the Department Manager (General Manager) Approval
Cashier Payments Supplier (reimbursement)
5. Contents
5.1 Purchasing Classification
5.1.1 Purchasing of Production Materials:
Including: raw materials for production, auxiliary materials, outsourcing (purchased) parts, hardware, spare parts, labor supplies, low value consumables, etc.
5.1.2 Purchasing of Office Supplies
Including: office supplies, computers and accessories, other sporadic materials, office supplies, office supplies and accessories. and accessories, other incidental materials, training materials, books and magazines.
5.1.3 Fixed Assets Procurement
Including: machinery and equipment, housing, large assets
5.1.4 Logistics Procurement:
Including: the purchase of materials shipped in, the sale of products shipped out
5.2 Functions under the responsibility of the Department of Logistics
Logistics Department and the Finance Department for specific professional procurement can be entrusted to specific functions and professionals. and specialized personnel. Functional departments and personnel need to report the procurement situation to the logistics department, **** with the acceptance of storage and payment procedures.
5.3 Procurement Procedures:
5.3.1 General 25th of each month, the departments will be the next month's plan for the material procurement applications (mold material procurement with the mold production plan in time to formulate) summary of the approval and reported to the procurement function under the department. Purchase applications must be purchased by the applicant, the department manager to sign the confirmation, the amount of larger must be reported to the general manager for approval.
5.3.2 Purchase application in duplicate (a stub, a financial link). Applicants apply for procurement will be the financial link to the procurement function under the department (Logistics Department). When requesting funds for purchases, the financial link is attached to the original invoice.
5.3.3 For special materials used in the manufacture of molds, the applicant department to apply for the purchase, need to be accompanied by the name of the mold, mold number, material specifications, requirements, quantity and other detailed instructions. Logistics department according to the items listed in the procurement application form inquiry (supply vendors and supply prices, not less than three), pricing, signing the contract, order procurement.
5.3.4 After the delivery of the purchased materials, the Quality Department and the purchasing application department accept the quantity, quality and specifications of the materials. After the acceptance of qualified for the corresponding acceptance of warehousing procedures.
5.4 Request for payment procedures:
5.4.1 Materiel acceptance confirmation is completed, by the procurement officer will be "invoice", "acceptance", "supplier's delivery note ", "purchase application financial union", "purchase order or contract", "requisition form" check to confirm that there is no error, by the procurement function under the Department manager to confirm the signature, reported to the financial audit. After the financial review and confirmation, it will be submitted to the general manager for approval. General Manager approval is complete, the financial contract or payment according to the agreement.
5.5 The end of each month on the 25th for the company to close the books. Procurement functions need to be the month's procurement of the summary reported to the Ministry of Finance, General Manager's Office needs to be office supplies and computer supplies to prepare the receipt, issuance, inventory monthly statements, and according to the receiving department for the summary reported to the Ministry of Finance. Logistics Department, Marketing Department according to the actual occurrence of the month's transportation costs, reported to the Ministry of Finance in the form of statements.
5.6 For long-term fixed procurement projects should be agreed with the supply vendor payment terms (monthly settlement of 30 days, 60 days or 90 days), the payment method as far as possible by transfer payment (more than 1,000 yuan).
6. The interpretation of this system shall be vested in the Finance Department. This provision shall be implemented from the date of issuance.