Letter is not characterized by the strict limitations of the provisions of the letter, such as the use of formal header, but also may not be coded document number, and sometimes do not draw up the title, so it is extremely easy to use. So, how to write an official letter? Below I collected for you to organize the writing of official letters, I hope to provide you with help!
How to write an official letter
Official letter from the first, body and tail of the three parts. The format, content and writing requirements of its parts are as follows:
(a) the first part. Mainly includes the title, the main sender of two items.
1, title. The title of the official letter generally have two forms. One is by the name of the issuing authority, the subject matter and the type of composition. The other is composed of the subject and the type of document.
2, the main body. That is, the body to be written and deal with the matter of the letter, in the first top of the text written in full or standardized abbreviation, followed by a colon.
(b) the body. Its structure is generally composed of the beginning, body, end, conclusion and other parts.
1, the beginning. Mainly explain the reason for the letter. Generally require a general account of the purpose of the letter, according to the reasons and other content, and then with "now the relevant issues are described as follows:" or "now the relevant matters will be replied to the letter as follows:" and other transitional language into the following. Reply to the cause of the part of the letter, generally first cited the title of the incoming text, the text number, and then explain the basis to explain the cause of the letter.
2, the main body. This is the core content of the letter part, mainly explain the matter to the letter. Letter of ` matter part of the content of a single letter, a letter of a matter, the line should be straight to the matter. Whether it is to negotiate work, inquiries and answers to questions, or to the competent authorities to request approval of the matter, etc., should be concise and appropriate language to tell the other side of the problem, the views of the narrative clear. If it is a reply, but also pay attention to the response to the matter of relevance and clarity.
Official letter usage
1, the lower authorities to the higher authorities to ask about general matters, or the higher authorities to reply to or remind the lower authorities about the matter.
2, parallel organs or not subordinate to the organs of the negotiation between the relevant matters,
3, with the letter to inform the general matters. Such as notification of a general meeting, requiring lower-level organizations to send a material or statistics, etc., also commonly used official letter.
4, to the higher authorities for instructions on smaller matters are also commonly used letter.
Official letter example: negotiation letter
The Chinese Academy of Sciences × × Institute on the establishment of a comprehensive collaborative relationship of the letter
× × University:
In recent years, the Institute and your school both support each other in a number of scientific research projects, achieved certain results, and established a good basis for collaboration. In order to consolidate the results, it is recommended that both sides can further establish a comprehensive exchange and collaboration in the future in academic thinking, scientific research, personnel training, instrumentation, etc., and put forward the following views:
I. Regularly held between the Institute, the University of academic discussions and academic exchanges.
Second, according to the direction and characteristics of the respective scientific research development of the Institute and the school, the two sides **** the same interest in the subject of collaboration.
Third, according to the respective staffing situation of the Institute and the University, the University will help the training of graduate students and researchers of the Institute under possible conditions.
Fourth, the two sides of the scientific research and teaching needs of high-precision, sophisticated instruments and equipment, where possible, to provide the other side to utilize.
V. Strengthen the exchange of library materials and information.
The above items, if agreed, it is recommended to send each other's scientific research supervisors to further discuss the relevant content and reach an agreement to facilitate the work.
× × Institute of the Chinese Academy of Sciences (seal)
20xx year × × × ×
Official letter example 2: notice of the matter of the letter
The General Office of the State Council on the wool production, marketing and quality of the letter
The State Planning Commission, the Office of Economic and Trade Affairs, the Ministry of Agriculture, the Ministry of Commerce, the Ministry of Economic and Trade Affairs, Textile Ministry, Technical Supervision Bureau:
In order to further develop China's wool production, revitalize the circulation of wool, improve the quality of wool, according to the instructions of the State Council leading comrades, is now on the issue of notice as follows:
First, we must effectively grasp and grasp the pasture renovation and sheep breed improvement work.
Second, the Technical Supervision Bureau to strengthen the quality of wool supervision and inspection work.
Third, to organize direct access to the international wool auction market as soon as possible.
iv. In order to promote the development of domestic sheep farming, support the production of textile industry and expand export earnings.
The above policies, please relevant departments, regions, especially wool-producing areas to seriously study the implementation of the implementation of the problems, coordinated by the State Planning Commission and the Economic and Trade Office, and supervise the implementation.
General Office of the State Council (seal)
January 3, 20xx
Sample of Official Letter: Letter of Solicitation
Letter from the General Office of the State Council on the Solicitation of Opinions on Measures for the Handling of Official Documents of the State Administrative Organs (Draft)
Letter from the State Council [1999] ×× No.
People's Governments of Provinces, Municipalities and Districts, and General Offices (Offices) of Departments of the State Council:
We hereby send to you the Measures for the Handling of Official Documents of State Administrative Organs (Draft) drafted by us, and request you to organize relevant comrades to discuss and revise it, and to let us know your opinions on the revisions by the end of November.
General Office of the State Council (seal)
20xx, x month x date
Official letter example 4: request for approval letter
Guangzhou × × × × bureau sales company request for approval letter
× × × × bureau sales office letter [1996] No. 5
Guangzhou × × × bureau:
May I have your approval?
Guangzhou xxx bureau sales company (seal)
January 10, 20xx