Language organization is not a big problem, but the problem is that the business process is questionable.
About lab dips, that is, you said the fabric pieces and accessories, will appear in two cases, one is to provide to the customer to choose, one is in accordance with customer requirements. These materials usually come with the samples. And this information is not done at the beginning of each season, but usually 3-6 months in advance. This is because the clothing cycle is 60-90 days, and this time is wrong.
After receiving the order, the first time should be translated to the sample workshop sampling rather than immediately to the production workshop.
There is no problem with the follow-up process, so to speak.
Other grammatical aspects, check yourself, pay attention to tenses and singular and plural, and use more single sentences. It's a good idea to be a little more colloquial.