What is the procedure of project negotiation?

Program: 1. The bidding committee determines the bidding negotiation schedule; 2. When the tenderer negotiates with the bidder, the participants are technical, economic and legal experts from both sides. Issues involved, such as commercial, technical and legal issues in the tender; 3. The conclusion of the negotiation should be recorded in written form, with perfect and accurate words, so as to be included in the contract documents. The senior representative of each party shall review the negotiated documents and sign on each page of the documents; 4. If the negotiation time is too long, which exceeds the validity period of the bid, the tenderee will ask several promising candidates to extend the validity period of the bid guarantee. If the bidder refuses, its bid will be invalid.

I. Bidding and procurement

Negotiation procurement refers to the method of directly inviting more than three suppliers to compare quotations, comprehensively considering factors such as quality, credit and after-sales service, and selecting the best supplier according to the prescribed procedures. Bidding negotiation procurement is suitable for special projects with strong professionalism and only a few suppliers have the ability to undertake. Or the cost of public bidding is too high, which is not commensurate with the value of the procurement project.

Second, the steps of bidding and purchasing

For bulk materials and equipment whose purchase amount exceeds the specified value, or some key materials and equipment in key projects, negotiation should be adopted for procurement. The steps are as follows: (1) The purchasing department is responsible for organizing relevant divisions, marketing department, production management department, quality department and other departments to form a bidding negotiation team to determine the list of suppliers participating in the bidding (fixed-point suppliers should be selected first); (2) The purchasing department sends an inquiry tender to the supplier and takes back the tender; (3) The bid negotiation team is responsible for comprehensively evaluating the collected bidding materials provided by suppliers, and determining suppliers by voting or other means. The results of bid negotiation shall be documented, signed by the members of the bid negotiation team, and kept in the production management department and the purchasing department respectively; (4) On this basis, the purchasing department signs a business contract with the successful supplier.

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