How to refine the management of the file

Further enhance the awareness of people's livelihood, according to the actual situation in the region and the needs of the general public, timely and reasonable adjustment of various types of archives into the scope of the scope of the current document reporting scope and the scope of archival material collection, and constantly broaden the livelihood of the archives source channels, enrich the livelihood of the archives collection content, and the livelihood of the archives priority implementation of digitization. Increase the integration of various types of archival resources, as far as possible, and the people's production, life, work closely related to the various types of archives into the collection system, for archives to serve the people's livelihood to provide sufficient resources to protect. Starting this year, the District Archives Bureau will provide telephone archival consulting services for the whole society, before and after the Spring Festival has received 27 telephone consultations, access to 132 volumes of archives. Among them, the old village of Linjia Village, Mashang Township, the old village renovation in the exchange of housing disputes to provide archival copy of the proof of 7, a strong protection of the legitimate rights and interests of the villagers.

Second, consolidate and improve the file utilization system.

Further establish the awareness of the priority of people's livelihood, give priority to solving the practical problems affecting and restricting the healthy development of livelihood archives, and give full play to the resource advantages of various types of livelihood archives, in order to resolve social contradictions, and to solve the problems of the people's urgent difficulties and sorrows to provide detailed archival information; to pay attention to the people's livelihood, to safeguard the livelihood of the people and improve the livelihood of the people as a starting point and starting point of the utilization of the archives, and further expand the service areas, improve the service level. Expand the service field and improve the service level; Strengthen the excavation, processing and development and utilization of livelihood archive resources, and actively take measures to prepare a number of key archives related to the livelihood of the people, and have been made public `current document directory and access guide, so as to facilitate the people's access to utilization at the reception window. Starting this year, to store the museum full 30 years of archives for the appraisal of open work, through the appraisal, non-classified archives to open up for the whole society, so far, has opened up 5,210 volumes of archives before 1980.

Three, consolidate and improve the file security system.

A few days ago, the District Archives Bureau of the collection of archives carried out a security inventory, focusing on verification and checking the pre-2000 paper archives, *** inventory of archives 43,538 volumes, refine the requirements of each volume of the archives file number and file number must be a one-to-one correspondence, accurate and error-free, to ensure that the day-to-day archives query and use of work is accurate and efficient, and to ensure that all types of people's livelihood archives entity security. The future, to further expand the archive work. In the future, to further expand the archive work to improve people's livelihood as the focus of social construction in various fields, focusing on strengthening the supervision and guidance of the archives in areas closely related to the interests of the people, by paying close attention to the implementation of the relevant normative documents, so that all kinds of new forms of archives related to the people's livelihood of the information is not missing, complete and complete, and constantly promote the standardization of the work of the people's livelihood of the field of archives, the rule of law and the construction of information technology. Strengthen the modernization of the management of people's livelihood archives, the effective realization of people's livelihood archives *** build **** enjoy, better serve the construction of a harmonious society, and strive to write a new chapter in the development of the region's archival cause.

(a) further improve the standard of management of institutionalized archives.

Institutionalization of archival materials to do? Comprehensive content, true information, reasonable classification, accurate data, custody standardization? The following points should be done in the file organization: First, reasonable classification. In order to facilitate access, involving the reform of the administrative approval system, government institutional reform, institutional classification reform, institutional assessment and other operational work and the reform of the administrative approval system and other key work to be classified in detail, respectively, to organize and archive; Second, a comprehensive collection of archival materials. While doing a good job of filing paper materials, physical files, audio-visual files and new media files to develop specific management methods and filing process, in a timely manner, the scattered valuable, distinctive institutional preparation of archival materials organized and filed. Third, do a good job of confidentiality of archival materials. Further improve the file lending system, the strict development of institutional data access process; the establishment of a dedicated archive room, with a dedicated computer, dedicated U disk, the installation of confidentiality protection software and regularly updated and upgraded, equipped with classified mobile storage media equipment management system and to ensure the normal operation of the enhancement of confidentiality and protection level.

(ii) Improve the management ability of archive managers.

The ability of file managers is an important factor in restricting the level of management of institutionalized files. Strengthen the knowledge of file management learning and training, regular organization of institutionalization file management personnel to participate in a variety of file business training, or invite professional and technical personnel of file management to make business guidance; constantly strengthen the business knowledge of file management personnel to learn, systematically learn the business of various institutionalization, file management knowledge and institutionalization work closely, and constantly improve the level of institutionalization file management.

(C) promote the electronic construction of files.

First, the establishment of a perfect institutionalization of electronic archives can save access to time, improve access to the efficiency of the archives to facilitate the permanent preservation of the archives. All previous archival materials, scanning and preparation of the formation of electronic archives, the establishment of an electronic version of the directory index, the establishment of efficient and convenient storage, query function, to ensure the quality of archival materials, to reduce the access to the archives of the damage. The second is to strengthen the intelligent construction of the archive room, the construction of the archive room should be in line with the principle of security and confidentiality, reasonable layout, scientific and applicable. Archives room should be included in the use of office space plan, according to the standard purchase of iron filing cabinets, cryptographic cabinets and other basic facilities, to achieve the temperature, humidity, disinfection and sterilization, pest control, fire prevention, ultraviolet radiation and other items of intelligent control, with intelligent means to improve the quality of archive management.