Electronic document filing scope is the most important content of the electronic document formation, accumulation and filing system, to ensure that the integrity of the filed documents, complete and vital.
Electronic document filing scope is smaller than the scope of its collection and accumulation, the main source of the OA system, business systems and other digital equipment, at the same time should be based on the characteristics of the electronic document, electronic document management features, "double set system" filing requirements, the characteristics of the organization's informatization is not complete, to determine the filing of the comprehensive The scope.
Electronic document archiving methods:
1, physical archiving refers to the document management department to centralize the download of electronic documents to the carrier can be offline preservation, the process of transferring to the archives department, the archives department is responsible for the control and maintenance of this type of archived data. Physical archiving can realize the centralized management of electronic documents to ensure the security of electronic documents.
2, logical archiving refers to the computer network, does not change the original storage and location of the management of electronic documents and the realization of the transfer of authority to the archives of the process.
Generally, the following measures should also be taken to control the logical filing of electronic documents: First, take backup measures. Second, regular physical archiving.
Real-time archiving refers to the digital equipment generated and processed electronic documents immediately to the digital archives archive management system. Regular archiving refers to the relevant provisions of the agency, in accordance with the electronic document processing is completed after a period of time and then transferred to the digital archives system.