I. Purchase of equipment file management
1, planning, purchasing stage
(1) user applications, feasibility study report;
(2) purchase of instrumentation and equipment for approval of the document;
(3) agreement, contract;
(4) letter of intent, ordering a notice of goods;
(5) Important correspondence, messages;
(6) Negotiation memoranda, appendices, annexes.
2. Unpacking and acceptance stage
(1) Packing list, unpacking and acceptance list, factory certificate of conformity, factory accuracy inspection list;
(2) Drawings, technical manuals, use and maintenance manuals, instruction manuals, calibration standards, and random spare parts albums;
(3) Unpacking and inspection records, commodity inspection and claim documents;
(4) Waybill, invoice.
3. Installation and commissioning stage
(1) Installation and commissioning plan;
(2) Installation foundation diagram, electrical wiring diagram, installation process procedure;
(3) Commissioning, test records, accuracy check records, installation acceptance form;
(4) Existing problems and opinions on handling;
(5) Installation and commissioning technology summary report, acceptance report;
(6) Installation and commissioning technology summary report, acceptance report. Summary report, acceptance report;
(6) Computer and measuring machine also includes software, hardware part of the documentation;
(7) Training materials.
4, operation and maintenance and repair stage
(1) equipment and instruments handed over to the use of the unit's list of attachments and random tools;
(2) equipment and instrument maintenance and safety and technical operating procedures;
(3) CV, operation records;
(4) equipment and instrument maintenance records;
(5) equipment and instrument inspection, census records;
(5) equipment and instrument inspection, census records;
(6) computers and measuring machines also include software, hardware parts of the documents;
(7) training materials. Equipment and instrument inspection, census records;
(6) equipment and instrument major and medium repair records, summaries, appraisals;
(7) major and medium repair accuracy inspection records and acceptance of the handover sheet;
(8) equipment and instrument accident analysis, records, and reports on the results of the treatment.
5, transformation, renewal stage
(1) rationalization proposals and processing results;
(2) equipment and instrumentation transformation, modification, renewal of reports and approvals;
(3) improvement, modification of the process of the formation of drawings, technical documents;
(4) equipment and instrumentation end-of-life technical appraisal, request and approval of the documents;
(5) technical appraisal, records and transfer of acceptance. p>(5) technical appraisal and results of the declaration of reward documents.
Two, self-owned equipment file management
1, program demonstration and design stage
(1) equipment mission statement, agreement, contract;
(2) research reports, feasibility study program demonstration report;
(3) related issues of the instructions and approvals;
(4) calculations, test documents, drawings
(5) technical conditions, technical appraisal and results of the award documents.
(5) technical conditions, technical specifications, design and technical summary.
2. Manufacturing and processing stage
(1) process procedures, process instructions;
(2) important process equipment drawings and instructions;
(3) important zero, component overruns, substitution of material list;
(4) process summary.
3. Installation, commissioning and acceptance stage
(1) Installation and commissioning plan
(2) Installation foundation diagram, electrical wiring diagram, installation process procedure;
(3) Commissioning, test records, precision inspection records, installation acceptance list;
(4) Existing problems and opinions on treatment;
(5) Installation, Debugging technical summary report, acceptance report;
(6) Computer and measuring machine also includes software, hardware part of the documents and materials;
(7) Training materials;
(8) Technical appraisal and approval of the documents;
(9) Results declaration and award documents;
(10) Use and maintenance manuals, operating procedures.
4, operation and maintenance and repair stage
(1) equipment and instruments handed over to the use of the unit of the annexes and random tool list;
(2) equipment and instrument maintenance and safety and technical operating procedures;
(3) operation records;
(4) equipment and instrument maintenance records;
(5) equipment and instrument inspection Census records;
(6) equipment and instrument major and medium repair records, summaries, appraisals;
(7) major and medium repair accuracy inspection records and acceptance transfer sheet;
(8) equipment and instrument accident analysis, records and processing results report.
5, transformation and renewal stage
(1) rationalization proposals and processing results;
(2) equipment and instrument transformation, modification, renewal of reports and approvals;
(3) improvement, modification of the process of formation of drawings, technical documents;
(4) equipment and instrumentation scrapping technical appraisal, request and approval of the documents;
(5) technical appraisal, records, and approval documents. p>(5) technical appraisal and results of the declaration of reward documents.
Three, the management and utilization of equipment files
1, the management of equipment files, must adhere to the principle of centralized and unified ideological management, to ensure that the equipment files are complete, accurate, systematic and safe. All equipment files by the school archives centralized custody of a set of other units to the use of custody. For only one set of equipment files, all to the school archives for safekeeping. Using units can borrow or copy.
2, the instruments, equipment, the use of units must have a certain storage conditions, equipped with file cabinets, a person in charge, for the above conditions do not have, the equipment files are still kept by the archives.
3, equipment files should be scientific and systematic organization, classification, cataloguing, accounting.
4, the loan of files to fulfill certain procedures. School records office equipment files stored in the work permit, secret level or more by the head of the equipment unit agreed to go through the loan registration formalities before borrowing. In general, the loan time shall not exceed two weeks. Borrowed files, shall not be damaged, lost, returned to the archivist face to face.
5, the use of the unit of custody of the archives should also be registered when borrowing, in order to manage.
6, for the key and commonly used part of the archives should be used to copy, try not to use the original, generally by the use of the unit to copy.
7, instruments and equipment scrapped, the procurement of equipment files should also be identified and destroyed, homemade equipment files by the school archives for long-term storage.
7.