Procurement flow chartis as follows: demand confirmation, supplier selection, contract signing, supply tracking, acceptance and settlement.
1, demand confirmation
Before the procurement begins, the enterprise needs to clarify its own needs, including the type of materials needed, quantity, quality standards and so on. This step requires communication with relevant departments to understand their specific requirements. It is also necessary to research the market to find out about suppliers and price levels in order to make informed decisions.
2. Supplier Selection
There are many suppliers in the market, and companies need to select the right supplier according to their needs and budget. When choosing suppliers, you should consider the supplier's credibility, delivery ability, product quality, price and after-sales service and other factors. Suppliers can be selected through request for quotation, bidding and other methods. Regular supplier performance evaluation should also be carried out for suppliers who have been cooperating for a long time.
3, contract signing
After selecting a good supplier, the enterprise needs to sign a procurement contract with them. The contract should include the rights and responsibilities of both parties, delivery time, payment methods, quality standards and other terms. The signing of the contract is a legal document agreed by both parties, which can ensure the security and legality of the transaction. Enterprises should strictly follow the contract to ensure that the supplier delivers on time and that the quality of the materials meets the requirements.
4, supply tracking
After the contract is signed, the enterprise needs to track the supplier's supply. This involves communicating with suppliers to understand their production progress and delivery. If the supplier is found to have delays or quality problems, the enterprise should take timely measures to ensure the punctuality and quality of supply.
5. Acceptance and Settlement
After receiving the goods, the enterprise needs to inspect them to ensure that their quality and quantity meet the requirements of the contract. If problems are found, you can negotiate with the supplier to solve the problem or pursue its responsibility. After acceptance, the enterprise needs to settle payments in a timely manner to ensure that the supplier is paid in a timely manner in order to maintain the cooperative relationship.