What should be filed in the paperwork file for bidding materials? Equipment files, what should be filed?

I don't think the bidding material should be filed in the paperwork file, if you need to bid that must be a relatively large infrastructure projects, equipment, scientific research, etc., this information should be filed with these projects ah, it should be put into the infrastructure, equipment or scientific research.

Equipment files to be returned to the content, you can be based on the entire process of equipment acquisition, what information can be generated, which information is more important, and then filtered, leaving those important. Large-scale equipment needs to be approved, that must be filed, those tenders, contracts, etc. is a must.