Before scanning, according to the management of the archives, according to the following steps to properly organize the archives, and mark as necessary to ensure the quality of archive digitization. Preparation of catalog data: In accordance with the requirements of the Rules for the Entry of Archives and other requirements, standardize the content of the catalog in the archives. Including the determination of the archive catalog entry, field length and content requirements. If there are errors or irregularities in the title of the file, file name, jargon, starting and ending page number and page number, etc., should be revised. Remove the binding: in the case of not removing the binding, affecting the scanning work carried out in the file, the binding should be removed. When removing the binding, care should be taken to protect the archive from damage. Distinguish between scanned and non-scanned documents: as required to distinguish between scanned and non-scanned documents in the same file. Pervasive documents to distinguish between the principle is: irrelevant heavy copy of the document to be eliminated, there are positive or pieces of the document can not scan the original.
Paper products ? Page repair: badly damaged, can not be directly scanned files, should be the first technical repair, crease uneven impact on the quality of the scanning of the original should be the first corresponding treatment & lt; flattening or hot stamping and so on before scanning.
File finishing registration: make and fill out the paper file digitization process handover registration form, detailed records of archives after finishing the starting page number of each document and the number of pages. Binding: After the completion of the scanning work, the removal of the binding of the archives should be rebound according to the requirements of the archives custody. When restoring the binding, care should be taken to keep the arrangement of the files in the same order, to achieve security, accuracy, no omissions.