Most enterprises and institutions will have their own procurement department and procurement staff, procurement staff will be in accordance with the actual operation of the unit, contact the corresponding supplier for purchasing activities. Slightly more standardized units will be standardized management of the procurement process, which is conducive to ensuring the quality of purchases and the appropriate procurement costs.
Below I will use Ryoko's drawing to draw a flow chart to describe the whole purchasing process in a concise way.
1, the first to determine the procurement event initiated by the unit and the individual, that is, to specify which department or employee needs to be in the name of the company or unit, to go through the public channels to buy goods. Because some cheap or a small number of items can generally be directly purchased by employees to go through the reimbursement process. For large quantities, high value and frequent purchases, it is recommended to go through the public procurement process. When using the "Liangong Drawing" software to draw the procurement flow chart, the initiating unit can be placed on the leftmost side.
2. After the procurement department receives the procurement application, it will ask for quotations from the cooperative suppliers according to the company's system, and generally it is recommended to compare the quotations with several suppliers. At the same time to prepare a formal procurement application documents, such as the specific program is determined after the need to find the relevant leaders to sign the consent. In the flow chart inside the procurement department rely on the initiating unit to discharge.
3, the supplier needs to be in accordance with market prices to prepare a list of shipments and quotations, these information will have the procurement staff will be forwarded to the unit leaders to make decisions. In the flow chart inside the supplier row in the procurement department on the right.