Filed documents can be categorized by methods such as year - institution (issue) - custody period or custody period - year - institution (issue):
1. Categorization by year
The documents are categorized according to the year of their formation. Classification.
2. Classification by custody period
The documents are classified according to the designated custody period.
3, according to the agency (issue) classification
The document according to its formation or contractor (issue) classification (this item can be taken depending on the circumstances).
Scope of the archives:
All the documents and materials reflecting the work activities of the organization and having the value of investigation and utilization are within the scope of the archives.
The quality of the archived files:
1) the original files;
2) the documents and materials to be archived are complete and intact;
3) the documents and telegrams according to the linkage of their contents, combined and organized and filed;
4) the documents and materials filed to maintain their historical links, distinguish the value of preservation, categorized, organized and filed, with the title of the file brief and precise to facilitate the work of the organ. The title of the file is concise and precise, easy to keep and utilize.
Expanded:
According to the "People's Republic of China *** and the State Archives Law":
Article VIII The central government and local archives at all levels of various types of archives at the county level and above, is the centralized management of archives of the cultural institutions, is responsible for the reception, collection, organization, preservation and provision of the utilization of the Archives within the scope of each subdistrict.
Article 10 of the state should be filed materials, must be in accordance with the provisions of the regular transfer to the unit of the archives or archives staff, centralized management, no individual shall not be appropriated.
The state shall not file the material, unauthorized filing is prohibited.
References:
Baidu Encyclopedia - Filing