4.1.1 Regular inventory;
4.1.1.1 End-of-month inventory;
The warehouse organizes an average of one inventory per month, and the inventory time is generally at the end of the first month;
End-of-month inventory is organized by the warehouse, and the Finance Department is responsible for the audit;
4.1.1.2 End-of-year inventory
The warehouse conducts a major inventory once a year. inventory, inventory time is generally in the end of the year before the holiday sales off-season;
Year-end inventory by the warehouse is responsible for the organization, the Finance Department is responsible for the audit;
Regular inventory process refer to the implementation of the 4.2-4.9;
4.1.2 Irregular inventory;
Irregular inventory is arranged by the warehouse itself according to the needs of the inventory process refer to the 4.2-4.9, and can be flexibly adjusted, and can be adjusted. 4.9, and can be flexibly adjusted; 4.2.1 inventory using the actual inventory method, prohibit visual inspection of the number of estimated quantities;
4.2.2 inventory pay attention to the placement of materials, inventory needs to be organized after the materials, to maintain the original or reasonable order of placement;
4.2.3 responsible for the region of the materials need to be all inventoried and make the appropriate records according to the requirements;
4.2.4 reference to the initial inventory, re-inventory, check, audit matters needing attention;
4.2.5 inventory process, pay attention to keep the "inventory form", to avoid loss, resulting in serious consequences;
4.3.1 inventory plan
4.3.1.1 end of the month inventory by the warehouse and the Ministry of Finance Spontaneous organization according to the work situation, the year-end inventory needs to obtain the consent of the general manager;
4.3.1.2 start preparing for inventory a week before the need to make a good "inventory plan", the plan needs to be on the inventory of the specific time, the warehouse to stop the operation of the time, the account freezing time, the initial inventory time, time for re-consideration, personnel and division of labor, the relevant departments to cooperate. Arrangements and division of labor, the relevant departments to cooperate and notes to make detailed plans.
4.3.2 Time Schedule
4.3.2.1 Initial inventory time: to determine the preliminary results of the inventory data; our initial inventory time is planned to be completed in one day;
4.3.2.2 review time: to verify the accuracy of the initial results of the inventory data; our review time is scheduled to be completed on the first day or in the next day according to the situation;
4.3 .2.3.3 Check time: verify the correctness of the initial inventory, re-checking data; our check time is arranged in the initial inventory, re-checking process or re-checking the completion of the internal warehouse by the designated personnel operation;
4.3.2.4 Audit time: audit the initial inventory, re-checking the inventory data, find problems, correct the errors; our audit time according to the auditor's schedule, in the initial inventory, re-checking process or after the end can be carried out. After the end can be carried out, generally after the end of the review;
4.3.2.5 Inventory start time and inventory plan *** time according to the month's sales, work tasks to determine the overall principle is to ensure that the quality of the inventory and does not seriously affect the normal work of the warehouse tasks;
4.3.3 personnel arrangements
4.3.3.1 Initial inventory people: Responsible for the confirmation and counting of materials in the inventory process, correctly record the inventory form, and record the inventory data in the "inventory quantity" column;
4.3.3.2 Reviewer: After the completion of the initial inventory, the reviewer is responsible for reviewing the materials in the area under the responsibility of the initial inventoryer, and record the correct results in the "Review Quantity" column;
4.3.3.3.2 Reviewer: After the completion of the initial inventory, the reviewer is responsible for reviewing the materials in the area under the responsibility of the initial inventoryer, and record the correct results in the "Review Quantity" column;
4.3.3.3 Checker: After the completion of the review, the checker is responsible for checking the abnormal quantity, and record the checking quantity in the "Checking Quantity" column;
4.3.3.4 Auditing People: In the inventory process or inventory after the end of the general manager and the Finance Department, the Department of Administration assigned by the auditor, and the warehouse manager is responsible for the inventory process to be supervised, the number of materials inventory, or audit the number of materials have been counted;
4.3.3.5 data entry: responsible for the inventory data after the inventory check is entered into the electronic file of the "inventory form";
4.3.3.5 data entry personnel: responsible for the inventory data after inventory check into the electronic file of the "inventory table "
4.3.3.6 According to the above personnel division of labor set up, the warehouse needs to analyze the inventory area for personnel responsibility arrangements;
4.3.4 Related departments to cooperate with matters
4.3.4.1 inventory one week before the inventory sent "warehouse inventory plan
4.3.4.1 One week before the inventory send "Warehouse Inventory Plan" to the Finance Department, Shenzhen QC group, Shenzhen Purchasing Group, Customer Service Supervisor, EBAY Sales Supervisor, IT Supervisor, and copy the General Manager, explaining the relevant inventory matters; prohibit the materials in and out of the warehouse during the inventory period;
4.3.4.2 Three days before the inventory, the Purchasing Department is asked to request the suppliers or the stalls to send the goods to the warehouse for receipt in advance as much as possible, in order to complete the receipt and warehousing tasks in advance, to avoid affecting the normal delivery;
4.3.4.3 inventory three days before the notification of the QC Department, requiring it to complete the inspection task four hours before the inventory, so that the warehouse can complete the task of timely materials into the warehouse;
4.3.4.4 inventory before the head of the IT Department to communicate with the IT Department, what time is expected to give the final inventory data to the data by the arrangement of the data on the Inventory adjustment work;
4.3.5 Material preparation
4.3.5.1 inventory before the need to prepare A4 clipboards, pens, transparencies, inventory cards;
4.3.6 inventory work preparation
4.3.6.1 inventory a week before the start of the recovery of borrowed materials, the day before the inventory of borrowed materials will be fully recovered, and did not recovered to ask for their replacement of the relevant documents; due to the time relationship is not recovered and not make up the documents, the number of borrowed materials as inventory count, and noted in the inventory table, borrowed materials as the basis for the single;
4.3.6.2 inventory needs to be all the materials that can be warehoused in place all the way back to the warehouse account, can not be put in place in the warehouse or not accounted for a special labeling indicates that do not participate in the inventory;
4.3.6.3 will be the warehouse All materials are organized and labeled, all materials are required to have the corresponding material SKU on the outside of the box, storage space labeling. The same storage space materials can not be put more than 2 meters away, and the same shelf materials can not be placed on another shelf.
4.3.6.4 inventory before the warehouse accounts need to be fully processed;
4.3.6.5 accounts need to be processed after the production of "Warehouse Inventory Sheet", the format of the table please refer to the attached; and will be completed after the electronic file sent by e-mail to the corresponding financial personnel (with a single item amount);
4.3.6.6 In the case of inventory planning time is only one day, need to organize the first inventory of inventory materials; 4.4.1 warehouse inventory before the need to organize the inventory personnel to inventory operations training, including inventory operation process training, the last inventory error experience, inventory need to pay attention to, etc.;
4.4.2 warehouse inventory before the need to organize the relevant participants to hold a Meeting in order to implement the inventory matters, including inventory personnel and division of labor arrangements, how to deal with abnormalities, time arrangements, etc.;
4.4.3 inventory before the need to carry out a "simulated inventory", the main purpose of the simulated inventory is to allow all participants to understand and master the inventory of the operating procedures and details, to avoid errors. Avoid mistakes; 4.5.1 in the inventory process needs to be in line with the "careful, responsible, honest" principle of inventory;
4.5.2 inventory process is strictly prohibited fraud, misrepresentation of data, inventory carelessness leads to leakage, less inventory, more inventory, writing data scribbles, errors, lost inventory table, random change of duty ; review people do not follow the requirements of the initial disk abnormal data review, "cutting corners"; not according to the inventory workflow operations, etc. (special circumstances need to be approved by the leadership);
4.5.3 in the inventory process of the performance of particularly excellent and particularly poor personnel reference "warehouse management and Reward and punishment system" to do the appropriate assessment;
4.5.4 warehouse according to the final "inventory discrepancy table" data and the reasons for the assessment of the relevant responsible person; 4.6.1 Pre-initial inventory
4.6.1.1 due to scheduling reasons, the total inventory **** only one day or time is very tight, can arrange the appropriate personnel first inventory of inventory materials before the initial inventory;
4.6.1.2 initial inventory before the inventory of operating methods and precautions
4.6.1.2.1 to ensure that the maximum number of inventory is accurate;
4.6.1.2.2 inventory is completed will be the mouth of the outer box with a tape seal, and require the inventory card will be affixed to the outer box;
4.6.1.2.2 inventory is completed will be the outer box mouth with tape, and requires the inventory card
4.6.1.2.3 The materials that have been inventoried and sealed in the box must be truthfully recorded in the warehouse information when you need to pick up the goods;
4.6.1.2.3 Inventory by the way of the material return to the position of the operation, will be placed in the box of materials near the corresponding material parts box, the distance shall not exceed two meters;
4.6.2.3 Initial pre-inventory inventory workflow
4.6.2.3.1 Prepare the relevant stationery and "inventory card";
4.6.2.3.2 According to the order of the shelves in the order of the boxed (bagged, hereinafter collectively referred to as boxed) materials on the shelves for the count;
4.6.2.3.3 If you find that the boxed material Corresponding to the box material is not enough inventory before the issue of material, according to experience can be taken out of a certain number of parts in the box (enough inventory before shipment can be); generally taken out to ensure that the box material for the "whole ten" or "whole five" number of the best;
4.6 .2.3.4 Points after the completion of the inventory card on the record SKU, storage space, inventory date, inventory quantity, and confirm the signature;
4.6.2.3.5 will be completed "inventory card" affixed or stapled to the outside of the box;
4.6.2.3.6 Finally, the material has been inventoried for the sealing of the box operation;
4.6.2.3.7 Place the inventoried boxed materials near the corresponding material parts box, the distance should not exceed two meters;
4.6.2.3.7 Complete the inventory of all boxed and bagged materials according to the above process;
4.6.2.4 The process of entering and exiting the inventoried materials before the initial inventory count
4.6.2.4.1 If the materials in the parts box are sent out before the inventory count;
4.6.2.4.1 If the parts box If the material in the inventory before being sent out, you can open the box of inventoried materials;
4.6.2.4.2 open the box of materials according to experience to come up with a certain number of parts in the box (enough to inventory before delivery can be), generally come up with a box of materials to ensure that the material for the "whole ten" or "" Whole five" number of the best;
4.6.2.4.3 out of the material on the box after the sticker on the "inventory card" to be recorded on the date of take, quantity, and signature;
4.6.2.4.4 Finally, the outer box to be closed;
4.6.2 Initial inventory
4.6.2.1 Initial inventory methods and considerations
4.6.2.1.1 only responsible for the "inventory plan" in the region specified in the initial inventory work, other areas in the initial inventory process will not be responsible for;
4.6.2.1.2 according to the order of the storage position and the inventory of parts box materials and then inventory boxes. Parts box materials and then inventory boxed materials for the successive inventory, does not allow the use of parts box and boxed materials at the same time inventory method;
4.6.2.1.3 responsible for the region's materials must be all inventory completed;
4.6.2.1.4 the initial inventory need to focus on the following reasons for inventory data errors: the material storage error, material labeling SKU error, material mixing, etc.;
4.6.2.1.4 initial inventory need to pay attention to the following inventory data error: material storage error, material labeling SKU error
4.6.2.2 Initial inventory workflow
4.6.2.2.1 Initial inventory person to prepare the relevant stationery and information (A4 clipboards, pens, inventory form);
4.6.2.2.2 According to the arrangement of the "Inventory Plan" to the area responsible for the inventory
4.6.2.2.3 According to the storage position of the box of parts of the sequential order of the boxed materials inventory;
4.6.2.2.4 boxed materials to determine the completion of the number of points is correct, according to the storage position and SKU in the "inventory table" to find out the corresponding line of material, and in the table "Box inventory quantity" column record the inventory quantity;
4.6.2.2.5 According to this method and process inventory of all the parts of the box materials;
4.6.2.2.6 continue to inventory boxed materials, also in accordance with the order of the boxes placed for inventory;
4.6.2.2 4.6.2.2.7 If there is a "pre-initial inventory" before this, it is only necessary to determine the correct SKU and storage information according to the label on the "inventory card" of the outer box of the material and the SKU and storage information on the inventory sheet, and to make a correspondence between the SKU and storage information on the "inventory sheet" and the "inventory card". "Inventory form" on the corresponding "box inventory quantity" column fill in the number can be, at the same time need to "inventory card" on the inventory marking indicates that the number of inventory has been recorded;
4.6.2.2.8 If there is no previous arrangement for the "preliminary inventory" or abnormalities are found (such as the outer box is not sealed, the outer box is cracked or other anomalies), it is necessary to count the materials in the box; after the completion of the count to determine that there is no error, according to the "Inventory Card" for the outer box, the information on the corresponding inventory form should be entered in the "Inventory Card" column. The information on the corresponding inventory form in the "box inventory quantity" column fill in the number can be;4.6.2.2.9 according to the above methods and processes to complete the responsible area of the entire shelf material inventory;
4.6.2.2.10 after the completion of the initial inventory according to the recorded inventory abnormalities of the difference between the data of the material After the completion of the initial inventory, according to the recorded inventory abnormal discrepancy data on the material inventory again, in order to ensure the correctness of the initial inventory data;
4.6.2.2.11 in the process of inventory found that the abnormal problem can not be correctly determined or can not be correctly resolved when you can look for the "checker" to deal with. Initial inventory need to focus on the reasons for the inventory data errors: material storage error, material labeling SKU error, material mixing, etc.;
4.6.2.2.12 After the completion of the initial inventory, the initial inventory of the person in the "initial inventory inventory form" on the signature to confirm the signature will be a copy of the initial inventory form to the warehouse manager to archive and the original to the designated re-checker. The original to the designated re-check person for re-checking;
4.6.2.2.13 initial inventory if the shelf material is not found to be responsible for the inventory table, but belongs to the shelf material, the same need to inventory, and corresponding records in the "inventory table" in the corresponding column;
4.6.2.2. 14 special areas (no storage space labeling materials, materials have not been returned to the position) of the material inventory by the designated personnel;
4.6.2.2.15 initial inventory is completed need to check whether all the boxes of materials have been inventoried, and whether the inventory card on the box has indicated that the inventory data has been recorded on the inventory markers.
4.6.3 Review
4.6.3.1 Notes on Review
4.6.3.1.1 When reviewing the inventory, we need to focus on finding the following reasons for errors: incorrect storage position of the material, incorrect labeling of SKUs of the material, mixing of materials and so on;
4.6.3.1.2 If there are any problems in reviewing, we need to find the person who did the initial inventory to confirm the quantities;
4.6.3.1.1 We need to find the person who did the initial inventory to confirm the quantities. p>4.6.3.2 review workflow
4.6.3.2.1 review of the "initial inventory list" to analyze the inventory countermeasures quickly, in accordance with the first inventory discrepancies, then inventory discrepancies in accordance with the method of small differences, and then random checks of non-differences in the material to carry out the review work; review can be arranged in the initial inventory at the end of, and may be According to the situation, another review can be arranged at the end of the review;
4.6.3.2.2 When the review is carried out according to the operation method and process of the initial inventory to carry out another point counting of abnormal data materials, such as to determine the correct number of the initial inventory, the "inventory table" of the "review quantity" does not need to fill in the quantity; if the initial inventory is correct, then the "review quantity" does not need to fill in the quantity; if the first inventory is correct, then the "review quantity" does not need to fill in the quantity. After review inventory;
4.6.3.2.4 review need to focus on finding the following causes of error: material storage position error, material labeling SKU error, material mixing, etc.;
4.6.3.2.5 after the completion of the review, and the initial inventory of the difference between the data need to look for the initial inventory of the person to be face-to-face checking, checking is completed, the correct number of fill in the "Inventory Table". "Inventory form" of the "review of the number of" column, such as previously filled out, then be revised;
4.6.3.2.6 review of the number of people and the initial inventory people to check the number of the initial inventory people need to be recorded in the initial inventory of the number of mistakes in the "Inventory table "the number of errors in the initial inventory";
4.6.3.2.7 reviewer does not need to find out the reasons for the discrepancies in the material inventory data, if it is clear that there is no error can be written in the inventory table in the comments column;
4.6.3.2.7 reviewer does not need to find out the causes of the material inventory data differences, if it is clear that there is no error can be written in the inventory table in the comments column;
4.6.3.2.8 The reviewer needs to check whether all the boxed materials have been inventoried and whether they have been marked.
4.6.3.2.8 When the reviewer has completed all the procedures, he/she will sign the Inventory Sheet and give the Inventory Sheet to the appropriate Checker;
4.6.4.2.8 The reviewer will sign the Inventory Sheet and give the Inventory Sheet to the appropriate Checker. p>4.6.4 Checking
4.6.4.1 Checking Notes
4.6.4.1.1 Checking the most important thing is to determine the final material discrepancy, and the reasons for the discrepancy;
4.6.4.1.2 Checking for the problem is very large, do not rely on experience and subjective judgment, the need to look for the initial inventory or review of the person to determine;
4.6. 4.2 checking operation process
4.6.4.2.1 checking person to analyze the inventory sheet data after the review to determine the check focus, direction, scope, etc., in accordance with the method of checking the first inventory data discrepancy is large and then inventory data discrepancy is small to carry out the checking work; checking can be arranged in the initial or review process or after the end of the process;
4.6.4.2.2 checking person according to the initial inventory, The checker will check the material abnormality according to the inventory method of initial and re-checking, and fill in the correct checking data in the "checking quantity" column on the "inventory form";
4.6.4.2.3 After determining the final material inventory discrepancy, it is necessary to find out the cause of the error and write it down in the "inventory form". The cause of the error is identified and written in the appropriate place on the "Inventory Sheet";
4.6.4.2.4 Complete the checking work according to the above process, and record the number of errors of the re-checking in the "Inventory Sheet";
4.6.4.2.5 Checker After completing the checking work on the "inventory form" signature and "inventory form" to the warehouse manager, the warehouse manager to arrange for "inventory data entry staff" to carry out data entry work;
4.6.5 Audit
4.6.5.1 Audit Notes
4.6.5.1 Warehouse designees need to actively cooperate with the audit work;
4.6.5.2 "Auditor" inventory of the final data need to be "auditor" and warehouse "auditor". "and warehouse" checker "signature confirmation to be valid;
4.6.5.2 audit workflow
4.6.5.2.1 audit operations are divided into warehouse audit and financial and administrative audit, the operation process is basically the same;
4.6.5.2 .2 audit staff with the warehouse made in advance of the electronic file of the inventory list according to the principle of random sampling or key sampling screening to produce an "audit inventory list";
4.6.5.2.3 audit according to the need to carry out the initial inventory in the warehouse, re-checking, checking the process or the end of the audit after the end of the audit (the specific time reference) "Warehouse inventory plan");
4.6.5.2.4 Auditors can first check their own inventory, rationalize the time, after the completion of their own inventory, the warehouse is required to arrange for personnel (generally checkers) to cooperate with the inventory data verification work; each check is completed after the completion of the correct in the "Audit inventory form" of the "audit quantity" column fill in the correct data;
4.6.5.2.5 audit personnel and warehouse personnel to check the completion of inventory data confirmation work, after the "audit inventory form" on the corresponding position of the signature
4.6.5.2.5After checking the inventory data by the auditor and the warehouse personnel, sign on the "Audit Inventory Form" and make a copy of it to the warehouse checker, who is responsible for checking; the checker confirms the completion of the audit and the auditor signs the "Audit Inventory Form"; if the auditor is the one who is cooperating with the auditor to check the inventory data, the auditor can no longer check the audit data as the final inventory data, but the data discrepancy needs to be checked. Inventory data, but the data differences need to continue to find the reasons;
4.6.6 inventory data entry and inventory error statistics
4.6.6.1 The inventory form reviewed by the warehouse manager is handed over to the warehouse inventory data entry clerk to enter the inventory form into the electronic block, and before entry, all the data, including the initial inventory, re-checking, checking, and all the correct data of the auditor are summarized in the "Inventory Form" manually. The "final correct data" of the "inventory form";
4.6.6.2 The data entered by the warehouse inventory data entry clerk is based on the "final correct data" of the "inventory form";
4.6.6.2 The "final correct data" of the "inventory form" is based on the "final correct data" of the "inventory form". The "final correct data" shall be entered into the electronic file inventory table, and the reasons for inventory discrepancies entered;
4.6.6.3 entry should be carefully and conscientiously to ensure that there is not the slightest error, the entry process found that the problem should be resolved in a timely manner to find the appropriate personnel.
4.6.6.4 After the completion of the entry needs to be double-checked three times, to determine the correctness of the electronic file "inventory table" e-mail to the general manager for review, while copying the Finance Department, Shenzhen Purchasing Group, Customer Service Supervisor, the head of the IT Department; 4.7.1 Warehouse to confirm and ascertain the reasons for the discrepancies in the inventory
4.7. .1.1 Because of our logistics system, generally after the warehouse to determine the final inventory table in the inventory database inventory adjustments before there is not enough time to check, only the first "inventory discrepancy table" to the IT Department to adjust and then check the inventory discrepancy materials not to identify the cause; in the case of inventory discrepancy materials less (can be sent to the first inventory) In the case of a small number of inventory discrepancies (the discrepancy form can be sent to the purchasing department first, without affecting the delivery of the purchased goods), it is necessary to find out the causes of all of them and then adjust them after the general manager's review;
4.7.1.2 After inventory discrepancy data is adjusted by the inventory, the warehouse will continue to check the reasons for the discrepancy according to the discrepancy data, and it is necessary to ensure that the reasons for all discrepancies are found out.
4.7.1.3 all find out the reasons for the discrepancy after checking the electronic file inventory table of the reasons for the discrepancy update, to the warehouse manager for review, the warehouse manager will be included in the amount of material accounting, and ultimately the "inventory discrepancy (including material and amount of the discrepancy) table" submitted to the general manager for review and signature;
4.7. 1.4 warehouse according to the inventory discrepancies on the responsible person for the assessment;
4.7.1.5 warehouse "inventory discrepancy table" for archiving;
4.7.2 financial confirmation
4.7.2.1 in the warehouse inventory is completed, the financial auditor in the warehouse "Inventory form" of the corresponding position of the signature, and according to the audit situation indicate "audit material sampling rate", "audit sampling amount ratio", "audit Sampling inventory error rate", etc.;
4.7.2.2 general manager audit is completed after the "inventory discrepancy table" filed by the Finance Department;
4.7.3 general manager audit 4.8.1 general manager agreed in writing or verbally to "inventory" discrepancy data adjustment After the general manager agrees in writing or verbally to adjust the discrepancy data in the "inventory table", the IT department will be responsible for adjusting the discrepancy data according to the electronic "inventory table" sent by the warehouse;
4.8.2 After the IT department completes the adjustment of the discrepancy data, it will form the "inventory discrepancy table" and send an email to notify the finance department;
4.7.3 Review by General Manager "and send an email to inform the Finance Department, Shenzhen procurement team, warehouse team, customer service supervisor, general manager; 4.9.1 according to the inventory of various situations during the summary, especially on the inventory of the reasons for the differences in the summary, written as a" inventory summary and report "; sent to the general manager for review, copy the Finance Department;
<4.9.2 Inventory summary report needs to explain the following items:The results of the inventory, the initial inventory, the review of the situation, the analysis of the reasons for the inventory discrepancies, the future work of the improvement measures;