Preservation in the disposal of electronic documents include:
1. Storage devices. Storage, backup and recovery of electronic documents. Storage devices should not only have sufficient hard disk capacity, but also to ensure the security and reliability of data.
2, storage space. To leave enough storage space for electronic documents, so that long-term storage of documents.
3, storage time. For different types of electronic documents, to set a reasonable storage time. Generally speaking, for important documents, it is recommended that long-term storage backup.
4, storage standards. According to the type of documents, confidentiality level, etc., to develop different storage standards, to avoid the destruction of documents, tampering or loss of such cases.
5, storage management. To establish a storage management system for electronic documents, clear source of documents, storage location, storage time, security strategy, etc., to ensure that the controllability and security of documents.
Disposal of electronic documents generally include three stages: preservation, circulation, destruction. In the circulation and destruction stage also need to comply with the corresponding operating norms and standards to ensure the security and reliability of documents.
Introduction of electronic documents
Electronic documents refers to a variety of documents stored electronically, photos, audio, video and other electronic information carriers. This information is stored in binary form on computer hard disks, CD-ROMs, USB flash drives and other media. Currently, electronic documents have become one of the main ways of transmitting and recording information in various fields.
Common electronic file formats are: text files (such as .txt, .doc, .pdf, etc.), image files (such as .jpg, .gif, .png, etc.), audio files (such as .mp3, .wav, etc.) and video files (such as .avi, .mp4, etc.). Different file formats differ in terms of usage scenarios, functionality and technical features.
Compared with the traditional paper documents, electronic documents have a large storage capacity, rich forms of information presentation, easy to copy and transmit, save and easy to retrieve and so on. But at the same time, electronic documents are also easy to lose, easy to be modified, privacy leakage and other security issues.
In order to protect the security and reliability of electronic documents, modern enterprises and organizations tend to establish electronic document preservation, backup, circulation and destruction of the whole process of management system.