In the era of continuous progress, many places will use the system, which has the function of rational and legitimate distribution. So do you really know how to make a system? The following is the internal management system of government procurement business compiled by me for your reference only. You are welcome to read it.
Internal management system of government procurement 1 According to the needs of work and the actual situation of the unit, the following internal control system is formulated:
I. Post responsibility system
The work of government procurement center mainly includes four positions: responsible person, procurement acceptance, procurement operation and performance acceptance.
1. The main work of the post of responsible person is: personnel management, system construction, on-the-job training, performance appraisal, signing and approving external documents, and auditing statements.
2. The main tasks of the procurement acceptance post are: accepting the entrustment of the purchaser, reviewing the project data, reasonably determining the project leader according to the characteristics and categories of the project, coordinating the time arrangement of the procurement meeting, reviewing the procurement documents, and sending the bid-winning notice.
3. The main work of the procurement operation post is to communicate with the purchaser, release procurement information, make and sell procurement documents, organize bid evaluation activities, and sort out the completed project files.
4. The main work of the performance acceptance post is to supervise, guide and serve the purchaser to sign the purchase contract; For major centralized procurement projects, organize relevant technical experts to conduct acceptance together with the purchaser, and form an acceptance report; The general project shall be accepted by the buyer, and the contract performance form shall be filled in as the acceptance report; Accept questions and complaints.
Jobs are separated from each other, each performing its duties and balancing each other. That is, the purchasing acceptance post is not responsible for purchasing operations and file management; The procurement operation post is not responsible for performance acceptance and file management, and the performance acceptance post is not responsible for procurement acceptance and file management.
Second, avoidance and rotation system.
1. Establish a challenge system. In government procurement activities, purchasers and related personnel who have an interest in suppliers (including members of the bid evaluation committee in bidding procurement, members of the negotiating team in competitive negotiation, and members of the inquiry team in inquiry procurement) must avoid;
2. Establish a rotation system. After the procurement center accepts the business, the work distribution of the center personnel should be comprehensive, and the engineering, goods and services should be handled in a balanced way, so as to promote all personnel to master the whole process of procurement business.
Third, the civilized office system.
1. Implement a political and professional learning system. In addition to participating in the political study organized by the district government office every week, we will arrange two afternoons every month to organize all staff to study business, especially the laws and regulations related to government procurement, so as to further improve the staff's policy and business level.
2. Advocate civilized language, be warm and generous to callers, use civilized language and establish a good service concept.
3. Strictly implement the attendance system. All employees should abide by the schedule and stick to their posts, so as not to be late, not to leave early, not to be absent without reason, and to ask for leave according to regulations. During work, you are not allowed to engage in things unrelated to work, such as surfing Taobao, trading stocks, playing games, watching TV dramas and so on.
4. Pay attention to safety and confidentiality. Usually pay attention to the custody of documents, materials and office supplies, and file important documents in time. State secrets, work secrets and commercial secrets of suppliers must be properly kept and shall not be disclosed.
5. Strictly practise economy, oppose waste, put an end to all unnecessary expenses, consciously take care of public property, and strive to reduce procurement costs.
Fourth, the seal management system
1. If the daily work needs to be stamped, such as the tender documents and the bid-winning notice, the agent shall sign the Official Seal Use Registration Form, and clearly fill in the name, number of copies, time and matters to be explained of the documents and materials, so as to ensure that they are correct before stamping.
2. Reports, documents, reports, applications, memos, letters of introduction, etc. involving finance, personnel and wages. It must be signed by the person in charge of the unit before it can be stamped, otherwise it will not be stamped.
3. All materials involving personal matters that need to be stamped with official seals, such as loans, guarantees, accounts, etc. , should be signed by the person in charge of the unit before stamping.
4. The external unit needs the certificate issued by the procurement center. , and signed by the person in charge of the unit before stamping.
5. The official seal of the unit shall be managed by special personnel, and the financial seal shall be managed by financial personnel. Without the approval of the person in charge of the unit, it shall not be transferred to others for escrow. Without the consent of the person in charge of the unit, the responsibility shall be borne by the official seal manager.
Verb (abbreviation of verb) file management system
1. Documentary files and professional files should be collected and sorted according to the contents of the files, an archive directory should be compiled and handed over to the archives for registration, binding and storage. Documents and archives are generally collected completely at the end of each year, and all are sorted, filed and filed before the end of March of the following year. Professional files are generally filed within one week after the completion of the project. Audio-visual archives files at any time.
2. Archivists should strictly implement the file inspection and borrowing system. Any unit or individual who borrows or copies files must fill in an application form for file inquiry, which can only be consulted after being signed by the person in charge of the unit. Loaned files should be filed and verified in time.
3. Archivists should strengthen the concept of confidentiality and regularly check the security and confidentiality of facilities; When you leave the archives room, you must lock the filing cabinet and close the doors and windows.
4. The destruction of archives shall be registered and put on record, and can only be carried out after being signed and approved by the person in charge of the unit. When destroyed, the sales supervisor should be present and the signing formalities should be fulfilled.
5. Archivists should be familiar with file storage, improve file retrieval tools, regularly check the storage of files and materials, and earnestly do a good job in anti-theft, fire prevention, moisture prevention, dust prevention, high temperature prevention, strong light prevention, health and other work. It is forbidden to store inflammable and explosive dangerous goods indoors.
Financial management system of intransitive verbs
1. Financial reimbursement procedures
(1). The reimbursement person shall completely sort out the reimbursement documents.
(2) The reimbursement form shall be signed by the undertaker with a pen or a carbon pen, indicating the handler.
(3). Accounting personnel must carefully examine the legitimacy of the original bill, whether the size and amount are consistent, and whether the seal is clear. Have the right to refuse to deal with untrue and illegal original documents and explain the situation to the person in charge of the unit.
(4). After the financial personnel review the signature of the leader, the financial seal and the reimbursement amount, they will be reimbursed according to the facts.
⑤. When the employed experts participate in government procurement, if they need to apply for working meals, go on-site inspection or formulate technical parameters, they must truthfully fill in the approval form and reimbursement form, and the financial personnel can submit an expense account only after the signature of the project leader and the confirmation of the director.
6. All reimbursement bills, financial authorization payment bills, and reimbursement approval forms shall be signed by the person in charge of the unit and stamped with the official seal of finance and the private seal of legal person.
2. Working procedures for collecting and returning the deposit
(1). Bid and performance bond collection
When the supplier comes to pay the deposit, it needs to verify the name of the payer's company and the identity certificate of the agent, issue a general payment form for non-tax income in Hubei Province, collect the money, stamp it and hand it over to the payer. Deposits paid in personal name and cash are not accepted.
② Refund of bid and performance bond
According to the receipt submitted by the person applying for refund, verify the signature of the project leader and the file manager and the refund information (note that the refund information must be consistent with the payer, otherwise you have the right to refuse to handle it), and handle the refund after verifying and perfecting the relevant procedures. All refunds will be made by transfer, and cash will not be refunded.
Seven, clean government management system
Strictly implement the integrity of employees;
1, no violation of working procedures, illegal operation;
2, no abuse of power, personal gain, dereliction of duty, jobbery;
3, no wrangling, prevarication or unreasonable delay in work;
4, are not allowed to be in the process of government procurement for suppliers to the bidding agency, purchaser or bid evaluation personnel to intercede and say hello.
5. It is forbidden to disclose the confidential matters of bidding to others;
6. It is not allowed to take advantage of his position to accept property or other benefits from buyers and suppliers;
7. Do not collude with purchasers or suppliers to conduct activities that harm the interests of third parties;
8, are not allowed to engage in all activities that damage the image of government procurement.
Internal management system of government procurement II Chapter I General Provisions
Article 1 In order to strengthen the internal control of government procurement, standardize the behavior of procurement payment, and prevent errors and frauds in the process of procurement payment, this system is formulated in accordance with the Accounting Law of People's Republic of China (PRC), the Procurement Law of People's Republic of China (PRC), the Internal Accounting Control Standard-Procurement Payment (Trial) and other laws and regulations.
Article 2 This system is applicable to all departments of the Bureau. For the purchase payment business that has been included in the scope of government procurement, the relevant provisions of government procurement should also be implemented.
Article 3 The person in charge of the unit shall be responsible for the establishment, perfection and effective implementation of the internal control of the purchase payment of the unit and the authenticity and legality of the purchase payment business.
Chapter II Post Division and Authorization Examination and Approval
Article 4 Establish a post responsibility system for purchasing and payment business, clarify the responsibilities and authorities of relevant departments and posts, and ensure that incompatible posts in purchasing and payment business are separated, restricted and supervised.
(1) Set up the procurement team of the Finance Bureau: the leaders in charge will be the team leader, the director of the bureau office and the director of the bureau discipline inspection and supervision office will be the deputy team leader, the head of the procurement demand department and other personnel of the procurement demand department will be the team members, and the financial supervisor will be the supervisor. The procurement team is responsible for formulating procurement documents, drawing up the candidate list of suppliers and reviewing (signing) the terms of the procurement contract.
(2) Approval of purchase requisition: The purchasing department shall, according to the approved budget and actual needs, put forward the purchase requisition and the list of planned purchasing objects in time, submit them to the competent leader for approval, and then handle them after approval by the unit leader.
(III) Signing and review of procurement contracts: bulk commodities are signed in accordance with the contract law, quality and technical indicators are reviewed by the business department, settlement amount and payment method are reviewed by the financial department, and can only be concluded after approval by the person in charge of the unit.
(4) Purchase acceptance: the purchased goods shall be accepted by a special person other than the purchaser, and the relevant acceptance and warehousing records shall be registered, and the applicant shall go through the receiving procedures.
(5) Procurement, acceptance and related accounting records: the procurement records (including contracts) are kept by the office, and the acceptance records are kept by the acceptance department.
(VI) Payment approval and payment execution: after the procurement acceptance process is completed, the business department applies for payment, and after the financial department verifies that all vouchers and bills are correct, the person in charge of the unit will handle the payment.
Article 5 The approver shall conduct examination and approval within the scope of authorization in accordance with the provisions of the examination and approval system for procurement payment business, and shall not exceed the examination and approval authority.
An agent shall, within the scope of his duties, handle the procurement and payment business according to the examination and approval opinions of the approver. The handling personnel have the right to refuse to handle the procurement and payment business beyond the authorized scope approved by the auditors.
Article 6 All units shall organize experts to demonstrate and make collective decisions on important and highly technical procurement business, so as to prevent decision-making mistakes from causing heavy losses.
Chapter III Application and Approval Control
Article 7 The procurement of commodities within the scope of government procurement shall be led by the business department and coordinated by the financial department. After the application according to the second paragraph of Article 4 is approved, the procurement team shall strictly follow the requirements of the Government Procurement Law.
Article 8 Strengthen the budget management of procurement business. Purchase in strict accordance with the government procurement budget every year. Establish a procurement acceptance management system, and clearly define the determination of procurement methods, supplier selection and acceptance procedures to ensure the transparency of the procurement process.
Chapter IV Procurement and Acceptance Control
Article 9 According to the prescribed acceptance system and the approved purchase documents such as orders and contracts, the independent acceptance department or designated personnel shall accept the varieties, specifications, quantities and other related contents of the purchased goods or services, and issue an acceptance certificate.
The department or personnel in charge of acceptance shall report to the relevant departments immediately for the abnormal situation found in the acceptance process; Relevant departments should find out the reasons and deal with them in time.
Chapter V Payment Control
Article 10 The financial department of a unit shall strictly examine the authenticity, integrity, legality and standardization of purchase invoices, settlement vouchers, acceptance certificates and other related vouchers when handling payment business.
Article 11 The Finance Department is responsible for regularly checking accounts payable, notes payable and prepayments with suppliers. If there is any discrepancy, find out the reason and deal with it in time.
Chapter VI Supervision and Inspection
Twelfth discipline inspection and supervision departments should regularly check whether the internal control system of procurement and payment business is sound and whether the provisions are effectively implemented.
Article 13 The contents of supervision and inspection of internal control over procurement and payment mainly include:
(1) Setting of posts and personnel related to purchasing and payment business. Focus on checking whether there is incompatibility between purchasing and payment services.
(2) Implementation of the authorization and approval system for procurement and payment business. Focus on checking whether the authorization and approval procedures for bulk purchase and payment business are sound and whether there is any ultra vires approval behavior.
(three) the use and storage of relevant documents, vouchers and documents. Focus on checking whether the procedures for registration, collection, transmission, storage and cancellation of vouchers are sound, and whether there are loopholes in the use and storage system.
Article 14 Measures shall be taken to correct and improve the weak links in internal control of procurement and payment found in supervision and inspection.
Chapter VII Supplementary Provisions
Fifteenth the procurement mentioned in this system includes the procurement of goods, projects and services.
Sixteenth this system shall be interpreted by the office of the Finance Bureau.
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