A, capital construction files file numbering
In each volume of capital construction files on the file cover and spine, are required to fill in the file number.
Capital construction file file number from the classification number, project code, file number and pieces, page (sheet) number. That is: ?0901×× - ××× ? - ×××× - ××× category number - project number ? - ? Case file number ? - Pieces of number .
Second, the principle of file classification: ?
1. The company's archives as a whole, with unity;
2. The principle of priority of the source of the archives, and combined with the management functions, file content, the formation of the characteristics and carrier form;
3. Principle of inheritance of the archives management, to maintain archives management to be renewed;
4. The implementation of the archives of the integrated management, to facilitate the management of the archives and the use of the archives.
Third, the numbering of archived documents set the full file number, class number, year, custody period, piece number, box number and other items, and sequentially cured on the filing chapter.
1. Full file number Group archives department to the filing unit to prepare the code. Group filing unit full file number by the Group Office (Archives) separately announced. The Group Office (Archives) will publish the full file number of each file unit separately.
2. Class number The class number of the archived documents shall be executed according to QJ 2595 "Rules for Classification and Preparation of Aerospace Files". Among them, the class number of the document file is "01".
3. Year The year of formation of archived documents. The year should be used to AD chronology, expressed in four Arabic numerals, such as "1978".
3.
4. custody period custody period is divided into "permanent, long-term, short-term" three kinds of code, respectively, "A, B, C", fill in the code. The code is "A, B, C", always fill in the code.
5. File No. Filed documents in the order of the number. Preparation, should be in the same year, the same period of custody from "1" to start by piece of running number. Piece number is divided into "room piece number" and "library piece number" two kinds of room piece number in the archived documents preparation stage; library piece number in the archives transferred to the museum for reappraisal, reorganization, according to the need to prepare. Archiving units without the task of entering the library may not set up the library cataloging number. The first step in the process is to make sure that all the files are in the right place.
6. box number The arrangement of the archive box number. Preparation, generally in the same year in accordance with the arrangement of the order of the archive box from "1" to start by box running number.?
The box number is divided into "room box number" and "library box number" two kinds of room box number in the archiving stage of the preparation of documents, and according to the actual needs of the same year, the same period of custody in accordance with the arrangement of the order of the archive box running number; library box number The box number is prepared according to the requirements of the library when the archives are transferred to the library. The archiving unit which has no task of entering the archives may not set the archival box number.
The archives are not in the library.
Expanded
Protection of archives
Basic requirements
1, archive protection should include the outer enclosure of heat preservation, insulation, temperature and humidity requirements, moisture, water, sunlight and ultraviolet radiation, dust, pollution, pests (mildew, insects, rodents, etc.) and safety precautions.
2, temperature and humidity requirements should be differentiated according to the importance of the archives and carriers and other factors.
3, audio-visual, microfilm, electronic documents and other non-paper archives storage library design, in addition to the relevant provisions of this specification should be in line with the use of storage should be designed according to the special requirements.
Archives website
Archives website is the archives department in the new historical period with new means of developing archival information resources for social development services in a new form. Archives website is the archives department in the interconnection of the public **** information network to establish the site, it provides relevant information and related services in the form of homepage, constitute a node of the public **** information network.
Archive website construction is the archive department network informationization construction of a basic work, is the archive department for the network world window. The name and domain name of the archive website is the first to appear in the page of the website, can reflect the level of construction of the archive website.
Domestic construction
With the development of the archive cause and the acceleration of the process of archive informatization, the construction of China's archive website is also increasingly mature and rich. China has established a system of archive websites for the four levels of archive administrative authorities, namely, the State Archives Bureau (library), provincial archives bureaus (libraries), municipal archives bureaus (libraries) and county archives bureaus (libraries).
Established archival society, archival journals and archival newspapers and other archival academic research and exchange of archival institutions, groups archival website system, established archival product enterprises, archival service enterprises, such as archival enterprise website system, the establishment of family files, baby growth files, livelihood files and other thematic archival website system, the establishment of the archival website system of the colleges and universities.
Specifically, also appeared in the archives network and archives network forum as the representative of the civil self-management of the archives guidance site, performance of China's archives website construction has entered a new stage.
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