Procurement process:
Pre-qualification:
According to the procurement direction, the procurement engineer understands the market situation and uses <;lt; supplier status survey>>gt; Conduct pre-qualification of relevant manufacturers;
Sub-supplier evaluation:
For pre-qualification qualified manufacturers, use the Supplier Recommendation Form to make recommendations, and use the "Qualified" Supplier Evaluation Form" is used for evaluation, and qualified sub-supplier re-evaluation form is used for re-evaluation;
Tender list approval:
For important equipment and the bidding list of materials shall be submitted to the relevant leaders for approval;
Inquiry:
After receiving the procurement material list, the procurement engineer will issue an inquiry based on the procurement list. ;gt;, (divided into sealed form and fax form according to the situation, Chinese is used domestically, and English is used abroad);
Tender issuance:
The procurement engineer will submit the technical part of the tender document after receiving it. Afterwards, send a bidding invitation letter according to the bidding list, and at the same time prepare the business part of the bidding document (including the cover of the bidding document, and a letter to bidders). ,lt;lt;Tender receiptgt;gt;,lt;lt;Tender textgt;gt;, in Chinese domestically, in English abroad);
Bid opening:
Received After the bid is submitted, the relevant department personnel will be notified immediately to open the bid. This time only the technical bid and the commercial bid without price will be opened. Use the bid opening record form gt; gt;;
Technical bid evaluation:
Use the relevant memorandum to transfer the technical bid to the design department for technical bid evaluation;
Business bid evaluation:
After receiving the technical bid evaluation opinions, a commercial bid with price will be issued and Record it on the bid opening record form gt; gt; and sign the price part of the bid at the same time; use the commercial bid evaluation form gt;
Comprehensive bid evaluation:
Comprehensive bid evaluation form will be used for equipment purchased through bidding; a short list of manufacturers will be determined and clarified after being reported to relevant leaders for approval;
p>Technical clarification:
Invite relevant manufacturers to conduct technical and business clarifications based on the approved short list of clarification manufacturers, use lt; lt; clarification invitation gt; in English); at the same time, notify the project team with relevant memos;
Business clarification:
According to the written technical clarification document (must have clear technical results), conduct discussions with the manufacturer other than price Business clarification, and make a business clarification minute, using standard lt; lt; business clarification gt; gt; cover, (Chinese for domestic use, English for foreign countries);
Revise the quotation after clarification:
Invite manufacturers to make revised quotations after clarification according to the revised quotation format after clarification (in Chinese for domestic use, English for foreign countries);
Winning bid recommendation:
Fill in based on the revised quotation results after clarification "Contract Award Approval Form" shall be submitted to relevant leaders for approval;
Contract submission for review:
Based on the technical and commercial clarification results and submission to relevant leaders for approval, contract negotiations will be conducted and the contract will be submitted for review. , use lt; lt; submission report for review gt; The manufacturer shall issue a bid winning notice gt; gt;, and a bid losing notice gt; gt; shall be issued to the unsuccessful bidder (in Chinese for domestic use and English for foreign countries);
Contract signing :
Inform the technical department to prepare the technical contract and prepare the corresponding contract text. Domestic contracts should use lt;lt;supply integrity agreementgt;gt;, the contract text should be reviewed, and large contracts should use lt; lt; contract text signing personnel review record form gt; gt;, sign the contract in accordance with relevant regulations; in order to apply for import approval documents, the import contract must be made
;gt;, and lt;lt; Import Schedule of Mechanical and Electrical Productsgt;gt; (if necessary);
Contract archiving:
Follow the relevant regulations of the company;
Contract expediting:
After the contract is signed, expediting will be carried out according to the contract requirements, requiring the manufacturer to issue a weekly report on the production progress of the procurement contract (Chinese in China, English for foreign countries);
Procurement dynamics:
Follow the relevant regulations of the company;
Import customs declaration:
Follow the relevant regulations of the company ;
Arrival of goods:
Before the arrival of the goods, communicate with the manufacturer first and then send it to the warehousing department<lt;Goods arrival notification gt;gt;;
Goods acceptance:
After the goods arrive, a goods acceptance notice will be sent to you for acceptance of the goods. Please fill in the acceptance report when accepting the goods. If the goods do not meet the requirements of the contract, fill in the rectification record form and negotiate with the manufacturer;
Warehouse receipt:
Follow the relevant regulations of the company;
Payment:
According to the relevant regulations of the company;
Contract summary:
After the contract is completed, fill in the contract summary form>.
Memo:
For internal project teams and branches;
Fax:
For manufacturers, (domestic use Chinese, English for foreign countries);
Official letter:
Use according to actual situation.