How are bids bound?

In the bid documents. There are specific statements. There is usually a clear statement in the front schedule of the bidding documents, or there is a section for tender document submission before the contract section of the bidding documents. At least one of these two places will bring up specific requirements. Binding on the left side will now generally be required. There is also a black or white hot melt strip binding (in several holes) and so on. There is also a distinction between stapled binding and stapleless binding for left side binding. \x0d\ Bidding generally require kraft paper packaging, is the bid according to the bidding documents required by the front and back sub-package or combined package, with kraft paper packaging and paste the seal. The new version of the tender documents stamped official seal. The old version of the bidding documents in the inner layer of the official seal corporate seal outer seal. \x0d\ business specifics you have to be clear such as: nature, personnel, organizational structure, sales, financial, certification, production equipment, testing equipment, sales performance and so on. Of course, these bids in the previous readily available, you can copy, separate requirements of the place you have to modify the product technology more or less to understand, I do not know how your bidding room division of labor, if there is no technical staff, you have to transfer to the technical department to assist in the production. Then there is printing, binding and other basic work, to give you a model bidding documents directory, this is a more complex, reference: Technical Volume A1 technical specifications of the response 2 A2 Specific technical program (main program) 4 A3 Bidding Goods Summary Table 46 A3-1 Bidding Goods List 46 A3-2 Spare Parts List 47 A3-3 Special Tools List 48 A4 Production conditions and production capacity 49 A4-1 Production conditions and main machinery and equipment to be invested 49 A5 List of main components/raw materials, their test or inspection reports and information of suppliers of important parts 52 A5-1 Inspection report of raw materials 53 A5-2 Information of suppliers of raw materials 62 A6 Type test and inspection report of the tendered goods and authentication certificates 66 A6-1 Type test report of 110kV power cable equipment 66 A6-2 Identification certificate of 110KV power cable 76 A6-3 Identification certificate of cable accessories 86 A6-4 Test report of cable accessories 99 A7 Instruction of installation, maintenance and overhauling of the tendered goods 108 A8 Agreement on product technology transfer and related documents 112 A9 Quality assurance 113 A9-1 Quality assurance program document 113 A9-2 ISO9000 series certificate of enterprise Copies 119 A10 Main Project Participants 124 A11 Others 127 A11-1 Patented Technology 127 A11-2 Novel and Practical Technology 128\x0d\ \x0d\ Business Volume B1 Bidding Form 2 B2 Bidding Security 3 B3 Bidder's Qualification Documents 4 B3-1:Authorization Letter for Legal Representative 4 B3-2:Photographic (Reproduction) Printout of the Copy of the Business License of the Enterprise 6 B3- 3: Enterprise ISO9000 series quality system and or other certificates of photocopy (copy) 7 B4 Bidder's situation 12 B4-1: Bidder profile 12 B4-2: Bidder's organization block diagram 14 B5 Bank credit, financial status and tax 15 B5-1: Bank credit 15 B5-2: Financial status 17 B5-3: Tax 33 B6 Bidder's history of lawsuits 35 B7 Delivery Performance 36 B7-1:Completed Project List 36 B7-2:Under Construction Project List 71 B8 Form of Performance Bond 72 B9 Form of Advance Payment Bond 73 B10 Undertaking for Refund of Bid Security 74 B11 Others 75 B11-1:Project Management and Service Plan 75 Undertaking for Project Management 75 Project Management Staffing Chart 84 Project Key Participants 85 B11- 2: After-sales service commitment 88 B11-3: Introduction to the enterprise 91 B11-4: Taxation registration certificate, organization code certificate 93 B11-5: Product production license, the State Economic and Trade Commission documents 95 B11-6: National certificate of contract compliance and creditworthiness, national product quality exemption certificate, Chinese famous brand product certificate 100 B12 B12 Bidding for the cable accessories product sub-program-Germany KP Annex data 103 B12-1 Authorization letter for this project signed by the manufacturer of the third party supply to the bidder 103\x0d\ \x0d\ Price Volume I,Main Scheme-Qingdao Han Cable Group Cables and Accessories 2 C1 List of Bid Openings 2 C2 Itemized Quotation Form 3 C2-1 Quotation Form for Raw Materials of Main Components 4 C2-2 Quotation Form for Spare Parts 5 C3 Quotation Form for Special Tools 7 C4 Quotation for Services 8 C5 Quotation for Annual Maintenance after Warranty Period 9\C5 Quotation for Warranty Quotation for Annual Maintenance after Warranty Period 9\x0d\ \x0d\ I,\x0d\ \x0d\ Tender and Program The difference between tender and program \x0d\ \x0d\ 1. The two also have the following differences. l Different purposes: - Tender: to win recognition, winning the bid. - Program: to fulfill the customer's needs. l different objects: - tender: tender evaluators: experts ... (not very well understand the background of the project) the current IT bid evaluation process is generally about 5 experts spend half a day to a day of expert judgment of the tender documents, some evaluation allows the party to participate in the evaluation of scoring, some do not allow the party to participate in the rating, some do not allow the party to participate in the scoring, some even do not allow the party to participate, even if they can not participate in the rating, the party can not be allowed to participate in the evaluation. In some cases, Party A is not allowed to participate and score, and in some cases, Party A is not even allowed to participate, and even if it participates, it is not allowed to express its inclination. In this case, there is no adequate communication environment, all the previous technical preparations are condensed in the bidding documents, and the object is to have experience in evaluating bids but may not know the situation of the experts. - Program: the customer (very good understanding of the background of the project) l conditions are different: - tender: only one chance. Tender is the last chance to choose the service provider after the user's needs are basically clear, therefore, the user's focus is not only on the excellence of the program, but also on winning the bid, and therefore generally do not give the opportunity to amend. \x0d\ \x0d\- Programs: generally subject to multiple revisions. Program interaction process is actually a user to clarify the process of demand, demand still need to be further deliberation, usually the user will ask again to pick the foot program. l evaluation of different standards: - tender: rely on the evaluation of expert experience; view, reading sense of comprehensive judgment. Because the evaluation of the tender is a professional evaluation of experts or personnel from all parties, so the evaluation standard is more fair and no objection, the form of formal, professional, clear, meet the requirements is very important. In addition, the marking of the bids will be carried out in strict accordance with the pre-set marking criteria, and the experts' rights are limited. - Program: The client analyzes and decides according to the actual situation. The program is mainly based on the needs of the party to judge, this time the standard is more vague, sometimes a very rough program, if there is a bright spot, will attract users to reconsider. The basic requirements of a tender:\x0d\ \x0d\2.\x0d\ \x0d\l help to communicate with the reader of your tender. From this point of view, the tender is a paper for the user's needs, the logical structure and language must be clear and readable. Considering the fact that the experts who evaluate the bids usually have good academic experience, and many of them are professors or doctoral scholars, the language of the bid should be tailored to the reading habits of the readers. l Show your organized thoughts and ideas. You can't write a good bid if you don't have a clear idea of the whole program. Before submitting a bid, it is important to clarify the overall idea and the relationship between the various parts of the proposal. Brainstorming and pre-reviewing are also necessary in order to make the proposal clearer. Don't expect to be able to muddle through inconclusive or confusing points of contention, but analyze them honestly or even focus on important points to describe possible difficulties and solutions and the selection process, which will often increase the chances of winning. Respond to the RFP. Pay close attention to the details of the tender requirements, usually the party will not just write out a certain requirement, this is usually the case that the party is in great need or a competitor to persuade the party to put forward such a demand. For special, unconventional requirements, pay particular attention to the bid must be responded to. The response should not be a direct rebuttal, but rather a suggestion, an opinion, a conclusion or a conclusion in a more tactful manner and with a clear conclusion. l Respond to the customer's needs Page 2/6 \x0d\\\x0d\. There are a lot of customer's needs are not reflected in the tender documents, this time if the description is very detailed and targeted, it is very persuasive to the evaluation of experts. Second, the main content of the commercial tender: \x0d\ \x0d\ tender is divided into commercial and technical parts, some tender requirements are divided into commercial and technical bids. \x0d\ \x0d\ 1.\x0d\ \x0d\ \x0d\ business tender composition \x0d\ \x0d\l The main body of the tender (in accordance with the format of the invitation to tender). It should be reminded that the tender evaluation experts in the field for evaluation, need to read a lot of text, this time must be strictly in accordance with the format of the invitation to tender, if necessary, to specialize in the form of different paper or labels for part of the distinction, in order to facilitate the experts in the comparison between different service providers. Tender price and product list. If the invitation to tender provides for a tender quotation, fill it out according to the standard quotation, if not, it needs to be carefully designed. A good quotation will help the experts to compare and select, and will also help the service provider to negotiate the price. For example, a more detailed and reasonable quotation is less likely to be subject to significant price reductions during price negotiations. In addition, if the quotation is complex and long, it is necessary to summarize all parts of the quotation and to have a clear summary of all parts of the quotation. The quotation should be checked for errors, duplications and missing items, especially if the calculation is automated using exle, and must be checked in a different way. Qualifications. Pay close attention to the qualification certificates required by the invitation for bids, in addition, possible competitors may provide user reports, qualifications, case studies and so on; as far as possible to provide qualifications higher than the invitation for bids; for joint bids, you need to provide qualifications of both parties or more parties, for the requirement of "local service team" requirements, you need to provide evidence of documents; for the design of the product, you need to provide the necessary certificates and documents; for the use of affiliated companies (such as the local service team), you need to provide the necessary certificates and documents. For the use of qualifications of associated companies (e.g. group companies), special attention should be paid to the requirement of legal consistency. Project team presentation. The introduction of the project team should be factual, not necessarily involving company executives in the project process; for the introduction of the team's qualifications, attention should be paid to the division of roles, age and qualification requirements; to highlight the team members of the successful experience of similar projects. l Company Profile. The company profile should be abbreviated or rewritten to highlight the content closely related to the project. The company's after-sales service system and training system. Generally, it is easy to confuse this article with the corresponding part of the technical statement, it is necessary to pay close attention to which part, if both commercial and technical parts of the need to focus on what; often the scoring criteria have this article, therefore, should be carefully described in the company's project management, after-sales service and training system, in line with the user's bid requirements, but also in line with the mainstream of the international and domestic standards. l equipment introduction. Brief introduction of the equipment should be the case of the equipment, use, certificates, etc. to submit. l industry typical (successful) application cases. Successful cases should pay special attention to similar project experience in the front position. All the information that is favorable to the bidding. Some organizations may submit certificates of awards, patents, intellectual property certificates, horizontal and vertical projects, and other information related to the project. \x0d\ \x0d\2.\x0d\ \x0d\l Composition of the technical tender \x0d\ \x0d\l Summary description of the tender. The summary statement is not only a summary of each section, but also the first page of the Page 3/6 \x0d\\\x0d\\ side of the tender to reflect their own ideas, which should be paid great attention to, and is very important to win the experts. l Background. Project background should be from the industry, the user's basic situation and other aspects of the project to discuss and explain the need and considerations, which is very important to reflect the relevance of the bid. The main design of the tender. Project design is the main part of the bid, taking into account the experts may not be involved in the bidding technology is very clear, this part of the logical relationship is very important, should be from the direction of technology, product direction, product selection, performance and price comparisons and other aspects of the logic of the discussion, standing in a neutral position for the Party to choose the appropriate solution "sign" is very important. l project implementation plan. Project implementation plan should be feasible, in line with the requirements. This is also a frequent scoring point, the implementation plan as much as possible to use professional tools (such as project), project management system structure should be very clear, such as ISO9000, CMM, etc., the qualifications required by the tender and the project implementation of technical systems to match, such as qualifications required specifically CMM, project management plan should be based on the CMM to carry out the program. Risk control and quality control plan. Risk control measures should be concrete, and the quality system should be clear and in accordance with the requirements of the invitation to tender. After-sales service plan. The after-sales service plan is often a scoring point, and should meet the requirements of the invitation to tender as far as possible; for important service commitments and deadlines, they should be highlighted in bold or in table form. Product descriptions. Product description should be placed in a place that does not stand out, such as appendices; the important performance of the product can be advanced or highlighted; if necessary, you can cut down the manufacturer's product description of the color page into the bid binding. Third, how to design a beautiful tender Overall general requirements \x0d\ \x0d\1.\x0d\ \x0d\l global view - tender parts of the self-contained system and interdependent. l Technically feasible, concise and clear description. Correct list of products. l Catalog structure is clear - (represents a clear idea). \x0d\ \x0d\l The whole text is well organized and uniform in style. l Catering to the reader's psychology and creativity. For example, if a comprehensive solution proposal requires many parts, we can draw another chapter of the logical relationship of each part and briefly discuss, so as to facilitate the evaluation of experts. The following diagram illustrates the logical structure of a proposal with 6 parts. \x0d\ \x0d\2.\x0d\ \x0d\ summary statement \x0d\ \x0d\ Summary statement is an overall description of the tender, not only to reflect the brief content of each part, but also to reflect the overall thinking and ideas of the bidder, sometimes called the general manager's summary or special statement, which contains the following content: l - Tender objectives: l - Strategic recommendations: l - Notes: l - Notes: l - Notes: l - Notes: l - Notes: l - Notes: l - Notes: l - Notes: l - Notes on the tender: l - Notes on the tender: l - Notes on the tender: l - Notes on the tender - Strategic Recommendations: l - Notes: l - Strengths of the tender: l - Other things that need to attract the reader's attention 3. Table of contents structure \x0d\ \x0d\\ catalog is not only automatically generated on it, it is more important to reflect the overall logical structure, the evaluation of experts also often use the catalog to evaluate the tender, but also to reflect the overall logical structure of the tender. Tender evaluators often use the table of contents to get a first impression of the tender. A good catalog should reflect thoughtfulness and clarity of content, and experts also get important features and basic information about the bidder's key knowledge and skills. Therefore, if the bidder integrates solutions from several manufacturers, the catalog should be re-integrated and adjusted. Example: Before adjusting \x0d\ \x0d\ After adjusting: \x0d\ \x0d\ 4.\x0d\ \x0d\ \x0d\l Tender Preparation Taboo: \x0d\ \x0d\l The name of the other project or other customer appears in the tender. Many bids use information from other cases and forget to correct the user, this is very Page 4/6 \x0d\\\x0d\\easy to be rejected and regarded as unserious in the bid evaluation site, so it needs to be checked by a person. l Topology design errors. Topology and logic diagrams are the main focus of the experts, do not make structural errors, not to mention the name of the error (for example, many bidders write logic diagrams as topology diagrams). The diagrams should be clearly labeled, preferably drawn, and clearly marked by the validator. Inconsistencies in the description of the tender. Many bids are written by different people and inconsistencies must be corrected. It is advisable to arrange for someone to read the final draft before the tender is submitted, and to organize a special evaluation meeting. l The table of contents is confusing, illogical and fragmented. l Catchphrases, too much nonsense, verbose language, nothing to say. This situation can easily occur when extracting information from the Internet, and should be noted. l Inappropriate word choice and phrasing. Misspellings are trivial, but can easily cause offense to experts, especially in abstracts, important places and multiple occurrences. Fourth, examples of tender design \x0d\ \x0d\ Case 1: a network integration project The following is an example of a tender for a network integration project, such a tender is much better than a direct stack of products. Of course, if the project is bigger and more complex, it can be optimized. Network Planning:\x0d\ \x0d\1.\x0d\ \x0d\ network planning ideology - Start from the network core and spread to the network edge; - Start from the network access and focus on the network core; - Diversify the ideology. The purpose of network planning \x0d\\ \x0d\ - to the network construction of the first guiding; - so that users have a comprehensive understanding of the construction of the network; - for the future implementation of the network and acceptance of the basis. 2. network design ideas: \x0d\ \x0d\\ user demand analysis; network traffic analysis; network classification design; network layering design; network equipment selection; network address planning. 1) a) Requirements Analysis: Purpose of Requirements Analysis \x0d\ \x0d\ - To provide a basis for network planning - To make the solution design personalized and more competitive b) Basic Requirements: \x0d\ \x0d\ user investment and network size Understanding of the type of service and distribution Analysis of similarities and differences between the current technology and the user's needs Existing Network Analysis c) Sources of Requirements \x0d\ \x0d\- Decision makers' construction ideas - Historical and industry information provided by users - Detailed descriptions of users' technical staff - General users' requirements for the network d) Methods of Collection \x0d\ \x0d\- Minutes of interviews \x0d\\\- Interview summary method - Key person contact - User interviews e) Key Points to be Understood: \x0d\ \x0d\l Business needs, capital investment, network size \x0d\ \x0d\l Existing network status l Physical area covered by the network, number and distribution of information points l Business classification, distribution and demand for network functions l Demand for network bandwidth and service capacity l Demand for network reliability l Demand for network security l Demand for network management f) Summary of the Requirements Analysis: \x0d\ \x0d\l - Technology is not a problem, the main focus is on the investment and service l - User investment protection - Cost-effective - to make the user's investment to receive the best results - compatibility - to protect the user's original investment in the network - scalability - to ensure that the next 5-8 years available without obsolescence l - Service - Providing users with excellent service may be more meaningful than just providing a good network l Key investments should be placed in key positions 2) Network traffic analysis:\x0d\ \x0d\3)\x0d\ \x0d\ Bid structure:\x0d\ \x0d\ Case study 2: Security Integration Project Bid Ideas: The following case. The following case, mainly to illustrate the degree of compliance with the standards of a tender and the overall thinking. Information security solutions can refer to many Page 5/6 \x0d\\\x0d\ standards, but the most important thing is to comply with the user's industry and higher standards, expressed in the overall framework of the system. For example, we can design the framework of the tender from the classified and unclassified: According to the classified information system design guidelines, the idea of the tender for classified systems is as follows: According to the IATF, the idea of integration of unclassified information systems is as follows: v. Several stages of tender production Preparation stage \x0d\\\\x0d\1.\x0d\ \x0d\l - Read the invitation to tender (tender documents) l - Follow the tender documents and the tender documents. l - Follow the tender documents. l - Follow the tender documents. l - Follow the tender documents. l - Follow the tender documents. l - Follow the tender documents. l - Follow the tender documents. l - Follow the tender documents. l - Read the invitation to tender (tender document) carefully l - Prepare the tender in accordance with the tender document, content can be increased, not decreased l - Make a schedule for the preparation of the tender, strictly adhere to it, and pay attention to allow time for review and revision of the tender. One of the mistakes that most companies tend to make is not to follow the project's schedule as well, always working overtime until the last night, which makes it easier to make mistakes; in addition, more often than not, the sales team makes fatal mistakes on the last night by collecting information from users or competitors and making adjustments in a hurry; such mistakes also make it easier to be late for the bidding process. The best way is to book a good time and bid adjustment strategy, in strict accordance with the implementation of the strategy, at this time, held a project kick-off meeting to reach a **** understanding is very important. Tender Preparation Stage \x0d\ \x0d\2.\x0d\ \x0d\l - In the tender, the most important things are the price, service and anything that can attract the user's attention (even if it is not required in the Invitation to Tender). l - The most important things to avoid in a tender are typos, wrong pages, omissions, price inconsistencies, incorrect capitalization of prices, outdated content and content that is irrelevant to the project (e.g. the header of a tender for project A is still the name of project B). 3. Closing Stage:\x0d\\ \x0d\l How to print a tender \x0d\ \x0d\l - Printing of key diagrams. A good diagram can easily outperform competitors and attract the attention of experts, and if necessary, a very large diagram can be made to be inserted in the middle of the tender. - Printing of the quotation (how easy it is to read). \x0d\ \x0d\l How to bind a tender \x0d\- Design of the cover. The cover of the tender should be professional and dignified, not fancy, and the necessary company, philosophy and logo can be appropriately placed. - Use of tabs. Sometimes bids are very thick and should have tabs on the side, preferably with a brief description printed for ease of reference; additional tabs can be used to differentiate between sections and parts of the document by using different colors of paper. - Overall appearance. Tender binding should reflect the value of the company, many companies are willing to hire staff but not willing to spend money on the design and binding of the tender, in the economy is very uneconomical. The seal of the bidding bag should read: "xxxx xx xx yyy: zz minutes before not to be opened; - sealing words" or use a small strip of paper with the above words to seal the bag, and seal it with the official seal. l - Original or copies of the tender - Prepare the appropriate number of originals and copies according to the requirements of the Invitation for Bids (one original and many copies); - The cover of the tender must be labeled as the original or copies; - The original must be in the form of an original seal (not a photocopy); - Each page of the original must bear the authorization to tender. - Each page of the original must have the signature of the bid authorizer (full name or surname); - The cover of the copy must be the original seal of the company (platform).