In recent years, in order to implement the requirements of the regional health planning, to meet the new situation of medical market demand, to solve the problem of the masses difficult to see a doctor, the government has greatly increased the investment in the local medical unit capital construction [1]. With the increase of new capital construction and some old buildings continue to rebuild and expand, infrastructure files have gradually become an important basis for engineering construction projects, become an inseparable part of the hospital records management, its utility and the late hospital case management, the same hospital management has an important role in the operation and management of the hospital [2]. People's Republic of China *** and the State Archives Law, where the file is not accepted or acceptance of unqualified projects, projects shall not be accepted. From the visible infrastructure files in the hospital project in the importance of the 1 hospital infrastructure files of the importance of the hospital infrastructure files is the formation of hospital construction activities in the first-hand materials, it belongs to the category of scientific and technological archives [3]. Infrastructure files not only involves the construction project in the project, approval, bidding, investigation, design, construction, supervision and acceptance of the completion of the whole process of the formation of text, charts, audio and video forms of all the documents, but also relates to the delivery of the use of the process of remodeling, renovation, installation of equipment and other construction processes and the results of the records. It is not only the hospital leadership team decision-making results of the proof, but also the infrastructure sector staff of the collective wisdom of the crystallization of the history of the hospital is a spiritual wealth. This spiritual wealth has become an important basis for the construction, management, maintenance and expansion of the project. 1.1 for the hospital's planning, construction and management to provide a historical basis for the infrastructure file is always the same as it reflects the actual appearance of the object of the project to maintain consistency, the hospital infrastructure file is a true record of the hospital's investment decision-making before the proposed construction project of the contours of the project and the construction of the project's site, the construction of the location of the geomorphology, as well as geological exploration, hydrological surveys, and the construction of the hospital. As well as geological exploration, hydrological surveys and a series of circumstances, and through the feasibility stage of the documents objectively demonstrate, analyze, evaluate the project in the technical feasibility and economic rationality for the hospital's planning, construction and management to provide a historical basis. 1.2 for the control of economic loss, fight corruption and bribery to provide first-hand information infrastructure files not only witnessed the history of the hospital, recorded the development of hospitals. History, and infrastructure files in the investment budget data and construction process design changes in the amount of recognition, economic visas, bidding process, bid prices, contracts, negotiation records, completion drawings and a series of data and the final account of the data has become an important basis for the review of the auditing department later, become the control of economic leakage, to combat corruption and bribery, and to maintain the integrity of the first-hand information. 2 hospital infrastructure file management problems At present, although the hospital file management system is relatively sound, but the management of infrastructure files is not too standardized, the use of information technology is not enough, scientific and technological means failed to play a due role in the management of infrastructure files, and the rapid development of the hospital gap [4]. Infrastructure file management lag is also closely related to the quality of infrastructure management personnel, specifically in the following areas: 2.1 infrastructure information can not be filed in a timely manner in the construction of engineering projects, construction units, construction units, supervisory units tend to focus on the main body of the construction, project progress, project quality and neglect the quality of the file and the completion of the file in a timely manner, resulting in the acceptance of the completion of the construction unit is often unable to submit timely as-built, resulting in the delay of infrastructure project files can not be completed, the construction unit is often the construction unit is often the construction unit is often the construction unit is not able to submit timely as-built, so the construction unit can not submit timely as-built. Infrastructure project files can not be filed late. Construction units also have some technical staff to work on the formation of the data can not be filed in a timely manner, or some of the information borrowed after the failure to return in a timely manner. These situations may cause the destruction and loss of infrastructure information, not only the quality of the file, the later work also has a certain impact.2.2 Infrastructure material writing, compilation is not standardized some site site archive information compilation staff with poor technical qualities, lack of professional knowledge of infrastructure and the ability to prepare the file [5]. Our hospital in the process of infrastructure often found in the construction unit infrastructure information preparation work sloppy, contact list number repeatedly appeared discontinuous or repeated phenomenon. Construction unit to prepare the archived documents and materials, some of the handwriting, drawings are not clear, or signature formalities are not complete; some documents written in pencil, ballpoint pen, drawing, or photocopies instead of the original, so that the quality of the file is greatly compromised [6]. Supervision unit of the regular meeting records are not detailed, wrong, words do not mean, no practical significance, seriously affect the quality of the infrastructure file. 2.3 as-built drawings do not meet the requirements of the preparation of as-built drawings is an important part of the infrastructure project files, is the core of the infrastructure file, but also an important basis for the audit of the later review. In the project acceptance, found that the most problematic is the preparation of as-built drawings. Some construction units as-built drawings are not prepared in a timely manner, not to ensure that as-built drawings of the time and accuracy. Some units of hidden works on the surface of the map is not clear, the design change part is not clear, the signature procedures are not complete, seriously affecting the quality of the drawings. 2.4 Hospitals lack of appropriate integrated management personnel at present, China's archives professionals in the level of business, theoretical level, cultural level of unevenness, and the development of the times the requirements of the larger gap [7]. Infrastructure archivist in the hospital is often a comprehensive archives office temporary call or part-time infrastructure office staff. The unevenness in business level, theoretical level and cultural level leads to the low level of comprehensive management of infrastructure archives. The part-time staff of the Infrastructure Office do not have a good grasp of the scope of information archiving in the preparation of infrastructure files, and they lack experience in the organization of archived documents. File room staff because of the lack of infrastructure expertise, so when it comes to too specialized information, on the archiving and archiving after temporary access there is also a certain degree of difficulty. 2.5 Hardware measures are not in place construction units, supervisory units, construction units are often set up in the site site of the data room in the temporary room, first, in order to facilitate the construction of information in a timely manner archiving, and secondly, in order to be able to consult the required documents in a timely manner. At the same time also caused certain disadvantages, first of all, the temporary room firmness, security is poor, once encountered like wind, snow and other inclement weather, resulting in the collapse of the temporary room, will lead to the destruction of infrastructure information. Again is the temporary room pest control, moisture effect is poor, not conducive to the storage of infrastructure files. 3 to strengthen the effective management of hospital infrastructure file suggestions 3.1 Strengthen the management of infrastructure files 3.1.1 Strengthen the publicity, to cultivate the awareness of the whole archives Use of the meetings and study sessions to all staff to publicize the importance of the infrastructure file by the leadership to lead the study of the "Chinese People's Republic of China * * * and the State Archives Law", State Archives Bureau, "Interim Provisions on the Management of Capital Project Files and Materials", "Acceptance Measures for Major Construction Project Files" and other relevant provisions, so that they recognize the importance and potential value of comprehensive archives, timely archiving of important information in the hands of the timely return of borrowed materials. Make the concept of strengthening the management of archives y rooted in people's hearts. 3.1.2 Strict requirements for construction units and supervision units to ensure the quality of the file Requirements for each unit to make clear that a responsible person in charge of archives, and the establishment of infrastructure archives and archives work tasks appropriate to the management body, the development of archives management system, in their respective areas of responsibility to improve the collection of documents and materials of the infrastructure project, organizing, archiving, storage work. Strict review of the information submitted by the units, such as writing irregularities, unclear handwriting, unclear drawings, signature procedures are not complete, the wrong number of cases will be returned. Supervisory archivist is required to truthfully record the minutes of the project, to ensure that the late evidence to follow. 3.1.3 Completion of the project according to the standardized preparation of documents "People's Republic of China * * * and the National Archives Act" provides that the completion of the document should be responsible for the preparation of the construction unit, the supervisory unit is responsible for the audit. Hospital infrastructure management and supervision should urge the construction unit to prepare timely completion of the document, the original design of the construction plan involves the contents of the as-built drawings (tables) should be reflected, shall not be omitted, the quality of construction accidents and changes in the design documents, including text, figures, graphic changes must be reflected in the as-built drawings; there is no construction drawings, but the actual construction and the completion of the project must be compiled as-built drawings; be canceled the construction drawings, not the construction plans, not the construction plans. Cancel the construction drawings, do not prepare as-built drawings, but must be canceled based on the inclusion of as-built instructions. Each as-built drawings to be stamped with as-built drawings, signature formalities should be complete, not to be signed on behalf of the 3.1.4 Improve the rules and regulations Hospitals to establish and improve the project file management system, including improving the file collection system, organizing the system, filing system, confidentiality system, statistical system, borrowing registration system, etc., for comprehensive management. The person in charge of the infrastructure to the archives department personnel and the implementation of the system of responsibility and the training of archives management personnel for effective management; at the same time, to implement the project archives management funds and the necessary office equipment and information technology management funds. 3.1.5 Establishment of the system of responsibility Establishment of the system of responsibility of the staff, at any time to randomly check the management of the project archives of the Department of the implementation of the system of responsibility of the personnel work on the files of complete, accurate, systematic situation to check. 3.2 Foster high-quality archive management personnel hospitals lack both infrastructure and archive management of comprehensive management personnel, to manage the hospital infrastructure files, hospital leaders should pay attention to the quality of archive personnel training [8], first of all, the archives of the infrastructure project and the project construction process is synchronized with the project construction management procedures into the project construction. Through publicity, training and other forms, widely publicize the party and state laws, regulations and systems related to archives. Again is to send the new archives management personnel to participate in the archivist post training courses to learn, participate in a variety of archives and infrastructure academic exchanges, improve the comprehensive level of archives management personnel, prompting them to change their mindsets, constantly update their knowledge, improve the knowledge structure, broaden their horizons, and to become a high-quality composite archives management personnel.3.3 Improvement of hardware and facilities in hospitals and construction sites of the hardware is one of the necessary conditions of the archives management, good or bad hardware facilities have a direct impact on the archives. Good or bad hardware facilities directly affect the quality of the archives [9]. First of all, the infrastructure archives stored in the site of temporary rooms, it is difficult to resist the damage of bad weather, so in the construction of temporary rooms, the requirements of the archives room for reinforcement, once encountered bad weather, the requirements of the emergency program, mobilizing the whole staff to rescue the information. 2007 winter, the snow destroyed other sites in the city of some of the temporary rooms, our hospital leaders get this news, immediately take emergency measures, requiring the information to be moved away from the temporary rooms immediately. Information immediately moved away from the temporary housing, and all temporary housing again to strengthen, to avoid the destruction of information. Once again, the hospital should equip a complete set of archive equipment as well as computers and photocopiers for the infrastructure archive room. Thirdly, the hospital should do a good job of archive storage fire, anti-theft, anti-harmful organisms and temperature and humidity control measures to ensure that the archives entity and the safety of information.
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