Chapter 1: Design of Administrative Positions and Work Matters 1
Section 1: Design of Administrative Positions and Decomposition of Objectives 3
I. Template for the Design of Administrative Positions 3
(I) Large and Medium-sized Enterprises 3
(II) Small and Medium-sized Enterprises 4
II. Decomposition of Objectives for Each Position of Administrative Management 5
(I) Administrative affairs post work objectives 5
(ii) logistical affairs post work objectives 5
(iii) legal affairs post work objectives 6
Section II Administrative Management Posts Work Matters 7
I. Management Posts Work Breakdown 7
(a) Administrative Director Work Breakdown 7
(b) Administrative Manager Work Schedule 8
(C) Office Manager's Work Schedule 9
Two, Administrative Services Job Details 11
(A) Administrative Supervisor's Work Schedule 11
(B) Administrative Assistant's Work Schedule 12
(C) Administrative Secretary's Work Schedule 14
Three, administrative logistics job details 15
(I) Logistics Supervisor Job Details 15
(II) Security Supervisor Job Details 16
(III) Vehicle Supervisor Job Details 17
(IV) Logistics Commissioner Job Details 19
(V) Security Commissioner Job Details 19
(VI) Vehicle Commissioner Job Details 20
Fourth, the work of the legal affairs positions detailed 21
(a) Legal Affairs Supervisor work schedule 21
(b) Legal Affairs Commissioner work schedule 22 Chapter II Administrative Office Management Detailed Execution and Template 23
Section 1: Administrative Office System Formulation Process and Work Execution 25
One, the office system formulation process and work detailed 25
(A) office system development workflow 25
(B) office system development control procedures 27
Two, administrative office-related paperwork 29
(A) the work of the printing room 29
(B) the work of the computer room 30
(C) the use of the office computer 31
Section II Daily Administrative Affairs Process and Work Execution 33
I. Administrative Affairs Process and Work Refinement 33
(I) Administrative Affairs Process 33
(II) Administrative Affairs Rules 35
II. Administrative Office Execution Tools and Templates 37
(I) Administrative Office Work Description Sheet 37
(II) Administrative Office Job Specification Sheet 37
Section 3: Seal Management Process and Work Execution 38
I. Seal Management Process and Work Refinement 38
(I) Seal Management Process 38
(II) Seal Management Rules 39
II. Seal Management Execution Tools and Templates 42
(I) Application for Seal Engraving 38
(I) Application for Seal Engraving 38
(I) Application for Seal Engraving 38
(I) Application for Seal Engraving 39
II. ) Seal Engraving Application Form 42
(ii) Seal Use Registration Form 42
(iii) Seal Style Provision Form 42
(iv) Seal Use Approval Form 43
(v) Seal Use Application Form 43
(vi) Seal Management Registration Form 43
(vii) Seal Scope of Use Form 44
(VIII) Seal Destruction Application Form 44
Section IV Legal Affairs Process and Work Execution 45
I. Legal Affairs Process and Work Refinement 45
(I) Legal Affairs Process 45
(II) Legal Affairs Detail 47
II. Legal Affairs Processing-Related Documents and Templates 49
(I) Labor Contract Template 49
(II) Commissioned Design Contract 53
(III) Economic Contract Management Provisions 55
(IV) Internal Dispute Handling Program 57
Chapter 3: Detailed Execution of Administrative Funding Controls and Templates 59
Section 1: Administrative Funding Budget Process and Work Execution 61
Administrative Expenses Budget Process and Work Refinement 61
(I) Administrative Expenses Budget Workflow 61
(II) Administrative Expenses Budget Implementation Rules 64
Second, Administrative Expenses Budget Execution Tools and Templates 65
(I) Departmental Office Expenses Budget Planner 65
(II) Administrative Expenses Annual Budget Planner 66
(C) Quarterly Expenditure Planner for Administrative Funds 67
(D) Office Expense Budget Schedule 68
Section 2: Administrative Funds Control Process and Work Execution 69
I. Administrative Funds Control Process and Work Refinement 69
(A) Administrative Funds Control Process 69
(B) Administrative Funds Management Rules 71
II. Tools and Templates for Execution of Administrative Expenses Control 73
(I) Expense Reimbursement Claim Form 73
(II) Travel Expense Reimbursement Claim Form 74
(III) Field Expense Reimbursement Claim Form 74
(IV) Vehicle Expense Reimbursement Claim Form 75
(V) Communication Expense Reimbursement Claim Form 75
< p>(vi) Hospitality Expense Reimbursement Form 75(vii) Personnel Dynamic Expense Detail 76
(viii) Departmental Expense Reimbursement Detail 77
III. Administrative Expense Control and Management Related Measures 77
(i) Administrative Office Expense Control Measures 77
(ii) Administrative Expense Reimbursement Management Measures 80
(C) administrative cost sharing management measures 81
Chapter IV Administrative Personnel Management Detailed Implementation and Templates 87
Section 1: Employee Recruitment Process and Work Execution 89
I. Employee Recruitment Process and Work Detailed 89
(A) Employee Recruitment Implementation Process 89
(B) Employee Recruitment Implementation Details 92
p>II Employee Recruitment Implementation Tools and Templates 95
(i) Staffing Plan Form 95
(ii) Recruitment Cost Estimation Form 95
(iii) Staff Recruitment Application Form 96
(iv) Candidate Registration Form 96
(v) Recruitment Offer 97
Section II Employee Training Process and Work Implementation 98
I. Employee Training Process and Work Refinement 98
(I) Employee Training Implementation Process 98
(II) Employee Training Implementation Rules 101
II. Employee Training Implementation Tools and Templates 105
(I) Training Needs Questionnaire 105
(II) Employee Training Application Forms 106
(C) Internal Training Plan Form 107
(D) Outbound Training Application Form 107
(E) Training Cost Budget Form 108
(F) Employee Training Report 109
3. Employee Training Related Programs and Instruments 109
(A) New Employee Orientation and Training Programs 109
(ii) Employee Training Agreement Template 111
Section 3: Employee Daily Management Processes and Work Execution 112
I. Employee Attendance Management Processes and Work Refinement 112
(i) Employee Attendance Management Process 112
(ii) Employee Attendance Management Rules 114
II. and work refinement 118
(a) Employee disciplinary treatment process 118
(b) Employee disciplinary punishment rules 120
Three, employee travel management process and work refinement 122
(a) Employee travel management process 122
(b) Employee travel management 124
Three, employee work uniforms Management Process and Work Refinement 126
(I) Employee Work Uniform Management Process 126
(II) Employee Work Uniform Management Rules 129
V. Employee Daily Management Execution Tools and Templates 131
(I) Employee Leave Request Form 131
(II) Employee Vacation Request Form 132
(III) Overtime Record Summary Sheet 132
(iv) Employee Attendance Statistics Sheet 133
(v) Disciplinary Notification Sheet 133
(vi) Travel Plan Application Form 133
(vii) Travel Report Template 134
(viii) Work Uniform Configuration Management Sheet 135
(ix) Employee Uniform Collection Sheet 135
Section IV Employee Proposal Management Process and Work Execution 136
I. Employee Proposal Management Process and Work Refinement 136
(I) Employee Proposal Management Process 136
(II) Employee Proposal Management System 138
II. Employee Proposal Management Execution Tools and Templates 142
(I) Employee Proposal 142
(ii) Summary of Employee Proposals 143
(iii) Notification of Adoption of Reasonable Proposals 143
(iv) Benchmarking Form for the Review of Outstanding Proposals 143
(v) Report on the Effectiveness of Proposal Implementation 144
(vi) Scoring Sheet for the Achievements of Proposal Implementation 145
(vii) Employee Proposal Improvement Score Sheet 146
Chapter V Meeting Management and Activity Organization Refinement Implementation and Templates 147
Section 1 Meeting Management Process and Work Execution 149
I. Meeting Management Process and Work Refinement 149
(I) Meeting Management Process 149
(II) Meeting Management System 151
II. Meeting Management Implementation Tools and Templates 153
(i) Meeting Planner 153
(ii) Agenda Schedule 153
(iii) Meeting Notification Form 154
(iv) Meeting Procedure Form 155
(v) Minutes Form 156
(vi) Checklist for Conducting Meetings 156
(vii) Meeting Management System 156
(ix) Meeting Management System 157
(x) Meeting Management System 158
(y) Meeting Management System 159
(y) Meeting Management System 151
II. p>(vii) Meeting Effect Analysis Form 157
(viii) Meeting Supplies Detailed List 157
III. Regulations and Rules Related to Meeting Management 158
(i) Meeting Room Management Regulations 158
(ii) Pre-meeting Preparation Rules 159
(iii) Venue Service Rules 162
(iv) Post-conference tracking work rules 165
Section 2: Event organization and management process and work execution 166
I. Event organization process and work breakdown 166
(I) Event organization process 166
(II) Event organization rules 168
II. Event organization execution tools and templates 170
(I) Event request form 170
(I) ) Activity Request Form 170
(ii) Activity Schedule 170
(iii) Annual Activity Schedule 171
(iv) Activity Summary Report Form 171
(v) Lecture Activity Organization Plan 172
Chapter 6: Detailed Execution of Clerical File Management and Templates 175
Section I. Clerical File Management Process and work implementation 177
I. Document management process and work refinement 177
(I) Document management process 177
(II) Document management regulations 178
II. File management process and work refinement 181
(I) File management process 181
(II) File management system 182
Section 2: Letter Management Process and Work Execution 185
I. Letter Management Process and Work Refinement 185
(I) Letter Management Process 185
(II) Letter Management System 186
II. Letter Management Execution Tools and Templates 188
(I) Letter Use Request Registration Form 188
(ii) Monthly Letter Incoming Registration Form 189
(iii) Monthly Letter Outgoing Registration Form 189
Section 3: Information Management Process and Work Execution 190
I. Book and Newspaper Management Process and Work Refinement 190
(i) Book and Newspaper Management Process 190
(ii) Book Newspaper management 191
Two, audio-visual data management process and work refinement 193
(A) audio-visual data management process 193
(B) audio-visual data management regulations 194
Three, data management implementation tools and templates 197
(A) book borrowing card 197
(B) borrowing Registration Form 197
(C) Loss Report Form 197
(D) Audio and Visual Materials Submission Form 198
Chapter 7: Detailed Implementation and Templates for Property and Material Management 199
Section 1: Material Procurement Process and Work Execution 201
A. Material Procurement Process and Work Detail 201
(A) Material Procurement Management Process 201
(ii) Material Procurement Management System 203
II. Material Procurement Execution Tools and Templates 205
(i) Requisition 205
(ii) Request for Quote 205
(iii) Material Acceptance Order 206
(iv) Material Inspection Order 206
(v ) Materiel Receipt 206
(vi) Materiel Purchase Order 207
(vii) Supplier Questionnaire 207
(viii) Monthly Purchase Schedule 207
Section 2 Fixed Asset Management Process and Work Execution 208
I. Fixed Asset Management Process and Work Refinement 208
(i) Fixed Asset Management Process 208
(ii) Fixed Asset Management Procedures 210
II. Fixed Asset Management Execution Tools and Templates 213
(i) Fixed Asset Ledger 213
(ii) Fixed Asset Management Cards 214
(iii) Fixed Asset Acceptance Form 214
(iv) Fixed Asset Transfer Order 215
(v) Fixed Asset Inventory Form 215
(vi) Fixed Asset Repair Report Form 216
(vii) Idle Asset Report Form 216
(viii) Fixed Asset Obsoletion Form 216
(ix) Fixed Asset Acquisition Request Form 217
(x) Fixed Asset Decommissioning Report Form 217
Section III Office Supplies and Equipment Daily Management Process and Work Execution 218
I. Office Supplies Daily Management Process and Work Refinement 218
(I) Office Supplies Daily Management Process 218
(II) Office Supplies Daily Management Regulations 220
II. Office Equipment Daily Management Process and Work Refinement 223
(I) Daily Management Process of Office Equipment 223
(II) Daily Management System of Office Equipment 225
Three, Office Supplies and Equipment Daily Management Execution Tools and Templates 228
(I) Office Supplies Requirement Sheet 228
(II) Office Supplies Requisition Form 228
(III) Office Supplies Requisition Form 229
(iv) Office Supplies Distribution List 229
(v) Departmental Office Supplies Statistics Form 230
(vi) Office Supplies Inventory Report Form 230
(vii) Office Equipment Purchase Requisition Form 230
(viii) Office Equipment Usage Detail Card 231
(ix) Office Equipment Maintenance Record Sheet 232
(j) Office Equipment Repair Request Form 232
Chapter VIII Vehicle Management Detailed Execution and Templates 233
Section 1 Vehicle Management Processes and Work Execution 235
I. Vehicle Management Processes and Work Detailed Execution 235
(i) Vehicle Management Processes 235
(ii) Vehicle Management Approach 238
II. Vehicle Management Execution Tools and Templates 240
(i) Utilization Request Form 240
(ii) Dispatch Registration Form 240
(iii) Vehicle Log Sheet 240
(iv) Vehicle Repair Request Form 241
(v) Maintenance Record Form 241
(vi) Monthly Utilization Statement 242
Section 2 Driver Management Process and Work Execution 242
I. Driver Management Process and Work Refinement 242
(i) Driver Trip Process 242
(ii) Driver Management System 244
II. Driver Management Execution Tools and Templates 247
( (I) Driving Record Sheet 247
(II) Expense Reimbursement Form 248
(III) Driver Duty Sheet 248
(IV) Fueling Record Sheet 248
(V) Violation Record Sheet 248
Three, Vehicle and Driver Management-Related Programs 249
(I) Vehicle Expense Management Program 249
(ii) Driver safety responsibility program 251
Chapter IX Reception and Banquet Management Detailed Execution and Templates 253
Section I. Reception Management Process and Work Execution 255
I. Reception Management Process and Work Detailed Execution 255
(I) Reception Management Process 255
(II) Reception Management System 257<
II. Reception Management Implementation Tools and Templates 259
(I) Registration Form for Visiting Guests 259
(II) Diary Form for Reception Work 259
(III) Reception Meal Application Form 260
(IV) Registration Form for Company Visits 260
(V) Arrangement Form for Business Reception 260
( (vi) Approval Form for Official Reception 261
(vii) Summary Form for Foreign-Related Reception 262
Third, Reception Management Work-Related Programs 262
(i) Management Programs for Visiting Guests 262
(ii) Programs for Foreign-Related Official Reception 264
Section 2: Banquet Management Process and Work Execution 265
I, Banquet Management Process and Work Refinement 265
(I) Banquet Management Process 265
(II) Banquet Management Regulations 267
Section II: Banquet Management Tools and Templates 268
(I) Banquet Application Form 268
(II) Banquet Notification Form 268
(III) Banquet Form Selection Plan 269
Chapter 10: Implementation and Templates of PR Management Refinement 271
Section 1: PR Management Processes and Work Implementation 273
I. PR Management Processes and Work Refinement 273
(I) PR Management Workflow 273
(II) PR Management Control Procedures 274
II. Implementation Tools and Templates 276
(I) PR Work Plan Form 276
(II) PR Plan Checklist 277
(III) PR Strength Questionnaire 278
(IV) PR Activity Planning Form 278
(V) PR Plan Budget Form 279
(VI) Media PR Handling Regulations 279
Section 2: Crisis PR Process and Work Execution 281
I. Crisis PR Process and Work Refinement 281
(I) Crisis PR Workflow 281
(II) Crisis PR Control Procedures 282
II. Crisis PR Execution Tools and Templates 284
(I) Crisis Investigation Report Form 284
(ii) Crisis Record Analysis Form 285
(iii) Crisis PR Design Form 285
(iv) Crisis Early Warning Countermeasure Form 286
(v) Crisis Prevention Responsibility Form 286
Chapter XI: Administrative and Logistic Management Detailed Execution and Templates 287
Section 1. Process and Work Execution 289
I. Dormitory Management Process and Work Refinement 289
(I) Dormitory Management Process 289
(II) Dormitory Management System 291
II. Dormitory Management Execution Tools and Templates 293
(I) Accommodation Application Form 293
(II) Accommodation Registration Card 293
(iii) Articles Receipt Form 294
(iv) Dormitory Duty List 294
(v) Dormitory Water and Electricity Equipment Repair and Maintenance Program 295
Section 2: Dining Hall Management Processes and Work Execution 296
I. Dining Hall Management Processes and Work Refinement 296
(i) Dining Hall Management Processes 296
(ii) Restaurant Management System 299
II. Restaurant Management Execution Tools and Templates 300
(i) Kitchen Scheduling 300
(ii) Raw Material Purchase Form 301
(iii) Hygiene Checklist 301
(iv) Hygiene Assessment Form 301
(v) Tableware Inventory Form 302<
(F) Meal Card Management Measures 302
Section 3: Club Management Process and Work Execution 303
I. Club Management Process and Work Refinement 303
(I) Club Activity Management Process 303
(II) Club Management Implementation Rules 305
II. Club Management Execution Tools and Templates 307
(I) Membership Registration Form 307
(II) Activity Arrangement Form 307
(III) Membership Application Form 308
(IV) Entry and Exit Registration Form 308
(V) Cultural Activity Organization Plan 308
Section IV Environmental Health Management Process and Work Execution 310
I. Greening Management Process and Work Detail 310
(I) Greening Management Process 310
(II) Greening Management System 312
II. Sanitation Management Process and Work Detail 314
(I) Sanitation Management Process 314
(II) Sanitation Management System 316
III. Environmental Sanitation Management Implementation Tools and Templates 318
(I) Division of Responsible Areas Table 318
(II) Greening Project Schedule 318
(III) Greening Quality Inspection Table 318
(IV) Division of Sanitation Areas Table 319
(V) Cleaning Schedule Table 319
(VI) Sanitation Condition Checklist 319
(VII) Hygienic Cleaning Score Sheet 320
(VIII) Self-inspection Sheet for Cleaning at Work 320
(IX) Green Maintenance Program 321
Section V. Infirmary Management Processes and Work Execution 324
I. Infirmary Management Processes and Work Refinement 324
(I) Infirmary Management Processes 324
(ii) Medical Office Management System 325
II. Tools and Templates for the Implementation of Medical Office Management 327
(i) Employee Physical Examination Forms 327
(ii) Medical Reimbursement Forms 328
(iii) Sick Leave Vacation Forms 329
(iv) Medication Inventory Forms 329
(v) Medication Registration Form 329
(F) Code of Medical Ethics for Medical Personnel 330
Chapter XII Safety Management Detailed Execution and Templates 331
Section 1: Safety and Security Management Processes and Work Execution 333
I. Safety and Security Management Processes and Work Detailed Execution 333
(I) Safety and Security Management Processes 333
(II) Safety and Security Management System 336
II. Safety and Security Management Execution Tools and Templates 340
(I) Safety Management Planner 340
(II) Safety Condition Checklist 341
(III) Emergency Incident Record Sheet 341
(IV) Fire Fighting Apparatus Inspection Sheet 342
( (v) Fire Equipment Overhaul Form 342
(vi) Fire Situation Report Form 343
(vii) Fire Safety Responsibility Program 343
Section II Duty Management Process and Work Execution 345
I. Duty Management Process and Work Refinement 345
(a) Duty Management Process 345
(b) Duty management system 347
II. Duty management implementation tools and templates 349
(I) Duty schedule 349
(II) Duty log sheet 349
(III) Duty registration form 350
(IV) Handover record sheet 350
(V) Duty handover program 350
Section III Entry and Exit Management Process and Work Execution 351
I. Entry and Exit Management Process and Work Refinement 351
(I) Entry and Exit Management Process 351
(II) Entry and Exit Management Provisions 353
II. Entry and Exit Management Execution Tools and Templates 355
(I) Entry and Exit Contact Sheet 355
(II) Employee Access Card 356
(iii) Going Out on Business 356
(iv) Articles Exit Certificate 356
(v) Articles Release Sheet 357
(vi) Articles Exit Application Sheet 357
(vii) Guests Entry and Exit Registration Form 357
(viii) Employee Badge Management Program 358
Section IV Labor Protection Management Process and Work Execution 359
I. Labor Protection Management Process and Work Refinement 359
(I) Labor Protection Management Process 359
(II) Labor Protection Management System 362
II. Labor Protection Management Execution Tools and Templates 367
(I) Safe Working Day Statement 367
(ii) Labor Protection Supplies Issuance Form 367
(iii) Safety Inspection Report 367
(iv) Safety Rectification Notice 368
(v) Public Injury Accident Reporting Form 368
(vi) Occupational Injury Reporting Form 368
(vii) Safety Accident Reporting Form 370
(viii) Labor Safety Incentive and Punishment Program 370