1. indicate the date of destruction: in the destruction of the record column of the docket, first of all, you need to fill in the destruction of the specific date of operation, including the year, month and day.
2. Record the reason for destruction: Fill in the reason for the destruction of the preparation form, may be because the examination has been completed, or the preparation form has expired, etc.. Ensure that the reason for destruction is clear and unambiguous.
3. Write down the method of destruction: Write down how the docket was destroyed, which is usually one of the following ways:
- The destruction of paper docket may include shredding, burning, or sealing it in a specialized destruction container, etc. When choosing a specific method of destruction, it should be based on a number of factors, including: - The destruction of the paper docket may include shredding, burning, or sealing it in a specialized destruction container. The specific choice of destruction method should be based on confidentiality requirements and relevant policies.
- If the docket is in the form of an electronic file, destruction may include deleting the file, formatting the storage device, or using specialized data destruction tools.
4. Acknowledgement of Signature: At the end of the Destruction Record field, the person responsible for carrying out the destruction operation will sign an acknowledgement that the operation has been completed. Ensure that there is a signature and date of the relevant personnel in the record.
It should be noted that the destruction of records should be filled in strict accordance with the relevant provisions and standards of operation. In addition, for document destruction operations, especially docket involving personal or confidential information, it is recommended to back up or conduct a reasonable risk assessment before destruction. The most important thing is to ensure that the destruction process of the docket complies with relevant laws, regulations and policy requirements to ensure information security.