In the case of short time and limited conditions, the technical tender should be prepared on time and in good quality, and the following working procedures should be followed according to the characteristics of bidding work while investing enough manpower and material resources:
Read the tender documents in detail
The bidding documents mainly include the invitation to bid, instructions for bidding (including data sheets, amendment forms and attachments (project description and main project quantity)), general terms and conditions of the contract (applicable to this project), technical specifications, drawings, bidding requirements and formats, reference materials, etc.
Bidding documents are the basis of bidding preparation. Every staff member involved in bid preparation must read the bidding documents and relevant bidding materials in detail, fully understand the contents and requirements of the bidding documents, understand the location, scale, structural form and characteristics of the project, the construction environmental conditions and the key and difficult points of the construction, seriously understand the spirit of the owner and the designer's design intention, and fully and faithfully respond to the bidding documents and the requirements of the owner and designer in the bid preparation process.
You should read the bidding documents comprehensively and in detail, and record the existing questions, key points and difficulties, as well as the problems that need to be further implemented and clarified.
Visit the site and attend the pre-bid meeting.
After the owner sells the bidding documents for a period of time, he will generally organize the bidders to conduct an inspection on the site and its surrounding environment, so that the bidders can understand or verify all the information required for the preparation of the bidding documents by themselves.
It is an important link to do a good job in bidding to inspect the site and fully grasp the location and surrounding environmental conditions of the project. The information learned and mastered through field survey includes: landform features of the construction site, rivers, hydro-climatic conditions, water and electricity consumption, access roads, traffic conditions, medical and health services, communications, ground materials and other building materials, local folk customs, people's feelings, socio-economic conditions and environment, etc.
Summarize and summarize the problems existing in the process of reading the bidding documents and inspecting the site, as well as the problems that need clarification and explanation by the owner or design unit, and submit them to the owner in writing within the specified time to seek clarification and reply from the owner, so as to better prepare the tender.
Attend the pre-bid meeting hosted by the owner. The purpose of the pre-bid meeting (i.e. the bid preparation meeting) is to clarify and answer any questions that the bidder may raise after reading the bidding documents and on-site inspection. At the pre-bid meeting, the owner will make some supplementary explanations, correct mistakes or have further specific requirements on the bidding documents, and will give a preliminary reply to the questions raised by the bidders together with the design unit or relevant units. After the meeting, the owner will send the contents of the pre-bid meeting to all bidders in the form of addendum books and answers. Addenda, Q&A and other formal and effective letters are all parts of the tender documents, which have the same status as other contents of the tender documents, and their contents and requirements must be completely and effectively implemented in the process of compiling the tender.
Hold a meeting on construction organization design scheme.
Practical and reasonable construction organization design scheme is the basis of high quality and reasonable quotation, which often reflects the overall strength and construction level of our company, directly affects the bidding quality, plays a key role in winning the bid, and should be paid enough attention.
The construction organization design meeting shall be presided over by the director of the engineering department or the deputy chief engineer of the company, and the engineering department, development and operation center and relevant personnel must attend.
At the meeting, the person in charge of the construction team first introduced the general situation of the project, the requirements of the bidding documents, the site survey and the pre-bidding meeting, and then put forward the preliminary construction organization design scheme, pointing out its key points, difficulties and schemes that need to be discussed, determined or further optimized for the participants to discuss, compare, analyze and study, and finally form a unified and most reasonable construction organization design scheme. The scheme should be reasonable and optimized, fully respond to the requirements of the bidding documents, and closely follow the design or the owner's intention.
After the scheme is determined, it should be clearly understood by every bidder and implemented throughout the bidding process.
Calculate the quantities of temporary facilities according to the construction organization design scheme, including the materials, dosage, use time and turnover times of temporary works, and provide them to the development and operation center for budget quotation after being audited by the construction team leader or minister.
The quantities of temporary facilities should fully meet the requirements of construction organization design, be accurate, detailed and without omission, so as to make an accurate project budget and provide reference for later cost analysis and cost reduction, which often plays an important role in determining the final tender offer and whether the offer is competitive.
Prepare the tender
1, Determination of Bidding Catalogue
Before preparing the tender, the determination of the catalogue is also an important part. Generally speaking, the owner has certain requirements on the content and format of the bidding documents in the bidding documents. Before determining the catalogue, he should read the relevant contents in the bidding documents in detail and repeatedly, so as to compile a comprehensive and fully responsive catalogue.
If there is no explicit requirement in the tender documents, the catalogue of tender documents shall be determined according to the previous requirements and habits of the same type of project or the same area and owner.
2. Division of labor
After the tender catalogue comes out, the contents to be compiled should be divided into different parts, each person is responsible for the corresponding contents, and the completion time is specified, which is generally summarized, reviewed and checked 2 to 3 days in advance. The contents of the construction organization design of the tender are numerous and complicated, including text descriptions, construction scheme drawings, site layout drawings, various forms and network plans. Generally, the specific chapters should be set in strict accordance with the "comprehensive score table" in the bidding documents!
Bidding is a systematic project, which requires both division of labor and coordination.
Judging from the content and workload of the tender, it is more appropriate to arrange 3-4 people to do the tender: one person is in charge (1), (3) and (4); (2) One person is responsible for the calculation of temporary quantities; One person is responsible (5); One person is responsible for (6) and (7). In addition, it is best to have one person responsible for overall coordination and tender review.
3. Marking process
The bidding of each project has its designated project scope and content, its specific technical specifications, process requirements, material supply methods, quality and acceptance standards, etc. All these are required to be carried out in the contents of the tender documents.
In the process of compiling the tender, all participants should take a serious and responsible attitude and not be careless. Everyone should be familiar with the bidding documents and clearly understand the determined construction organization design scheme. No matter which part of the content is responsible, it should only be done around the requirements of the established plan and bidding documents. The bidding of each project has its designated project scope and content, with its specific technical specifications, process requirements, material supply methods, quality and acceptance standards. These requirements are required to be implemented in every content of the bidding documents, and there must be no deviation or violation, otherwise it will not respond to the requirements of the owner and the bidding documents, which will directly affect the quality of the bidding documents and even cause serious consequences of invalid bidding.
In the process of preparing the tender, all bidders should communicate frequently, so that the contents of each person's preparation part are consistent as a whole, and inconsistencies and even contradictions are avoided. In case of problems or difficulties, communicate with the coordinator (person in charge) in time, and the coordinator will discuss and discuss with the bidder, or report to him, and notify him after the study is confirmed, so as to obtain the unity and consistency of the tender.
4. Bid evaluation
After the bidding documents are summarized, it is also essential to review the bidding documents. The contents of the review mainly include the following aspects:
(1) Whether the construction period is reasonable and can meet the requirements of the tender documents;
(2) Whether the mechanical equipment is complete and the configuration is reasonable;
(3) Whether the organization and professional technical force can meet the construction needs;
(4) Whether the construction organization design is reasonable and feasible;
(5) Whether the engineering quality assurance measures are reliable.
Generally speaking, the bidding time is short and the content is more. Some mistakes will inevitably occur in the bidding process. In particular, it is impossible for everyone involved in bidding to read and understand the bidding documents comprehensively and in detail. Therefore, the unity, consistency, responsiveness and conformity of bidding documents should be the main tasks and contents of bidding document review. For example, whether there is any significant deviation or reservation between the tender and the terms and regulations in the tender documents, especially whether there is any significant change in the tender scope, project quality standards or project implementation, whether there is any substantial deviation from the construction schedule, and whether there are any substantial restrictions on the owner's rights or the bidder's responsibilities and obligations stipulated in the contract.
The bid evaluation shall be the responsibility of the company's deputy chief engineer, the minister of engineering technology or the coordinator (person in charge). Examiners should have a deep understanding of the bidding procedures, and should read and be familiar with the bidding documents, drawings and technical specifications of the project in detail, so as to examine the tender.
5, the revision of the tender
Generally speaking, it is impossible to carefully examine tenders. The examiner only pointed out the corresponding deficiencies, defects or errors, and did not specify how to supplement, improve or modify them. After the tender evaluation, the pre-tender estimate preparation coordinator (person in charge) shall determine the principles, methods and specific requirements for the revision of the tender according to the evaluation results and opinions and the actual situation of the target, and notify the pre-tender estimate preparation personnel in detail. According to the requirements, the tender preparers modify the tender in time to form the first draft of the tender, and the overall coordinator will review and finalize the modification.
6. Print out the tender.
Print-out of the tender is an important part in the later work of the tender, because the output workload of the tender is large, and the quality of the output directly affects the visual effect and the overall quality of the tender.
The tender must be filled in according to the format and content specified in the tender documents, and the layout should be neat, reasonable, neat and beautiful. Unless otherwise required by the owner, the typesetting of the tender should have uniform requirements, including the title, font, spacing, margins, footers, headers and lines, fonts and borders of the drawings, and should have specific and uniform standards to ensure that the tender is neat, beautiful and pleasing to the eye as a whole.
Summary and arrangement of bidding data
After the bidding, the bidding data should be collected in time, and everyone's work should be collected and sorted together, and the main structural forms, characteristics and main construction schemes of the project should be marked so as to find the information in the future.
This work should be assigned to a special person and stored in different categories. If necessary, it will be made into a CD-ROM, which is convenient to carry when bidding.
Do a good job in keeping the bidding information confidential. Bidding is a very competitive job. In the bidding process, every other bidder is our competitor, that is, our enemy. It can be said that bidding is a life-and-death war, and bidding information is like information in war, so confidentiality is particularly important.
Do a good job of confidentiality, and at the same time try to collect the bidding information of other bidders, analyze and study the strength, characteristics and previous bidding situation of opponents, make reasonable and scientific decisions, and finally win the final victory by surprise.
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