1. Analyze procurement projects. After accepting the procurement project entrusted by the procurement unit, the centralized procurement institution shall comprehensively analyze the procurement project plan and procurement plan put forward by the procurement unit from the aspects of capital, technology, production and market, so as to make preparations for determining the scientific procurement plan and complete procurement project list.
2. Make the purchase plan and determine the list of purchase items. After the analysis and demonstration of the procurement plan, the centralized procurement institution shall demonstrate and analyze the feasibility of the procurement project in conjunction with the procurement unit and experts from relevant parties. When necessary, organize relevant parties to conduct on-site inspection of the purchasing unit, formulate the final purchasing plan, determine the final purchasing project list, and clarify the relevant technical and commercial requirements.
3. Write a survey. Centralized procurement institutions should combine the characteristics of the project, according to the project analysis and demonstration, procurement project list and related technical requirements to prepare inquiry.
A complete inquiry form should mainly include the following contents: 1. Inquiry announcement or quotation invitation letter; 2. Requirements for procurement projects; 3. Description of the quotation unit; 4. Contract Form 5. Format of quotation document: mainly including quotation book (or quotation letter), quotation sheet, description of main equipment and services, qualification certificate of quotation unit, service commitment and related contents. ?
4. Confirmation of inquiry. After the compilation of the inquiry book is completed, it must be sent to the purchasing unit for review and confirmation, and can be officially printed only after it is signed and sealed by the legal representative or authorized client of the purchasing unit.
5. Invite suppliers. Invite relevant suppliers to participate in the quotation according to the supplier qualification conditions and invitation methods determined in the inquiry book. Inviting suppliers can take the form of open invitation and limited invitation.
1. Open invitation refers to a way to publicly disclose procurement information, issue an inquiry announcement and invite interested suppliers to come to quote on the government procurement information release media designated by the government procurement management organ. The second is the limited invitation method, which refers to a way of randomly selecting more than three related suppliers from the government procurement supplier information database and inviting them to come to quote by sending a written invitation letter.
6. Pre-qualification. Pre-qualification of suppliers who are interested in participating in the quotation is mainly to review the relevant qualification documents submitted by them, including basic qualification examination and professional qualification examination. If limited invitation is adopted, pre-qualification is not required.
7. Make an inquiry and set up an inquiry team. Send inquiry letters to suppliers who have passed the qualification examination and meet the project requirements. The inquiry team is mainly responsible for the independent evaluation of quotations provided by suppliers in accordance with the provisions of the inquiry book. The inquiry team is generally composed of representatives of purchasing units, centralized purchasing institutions and relevant experts, with an odd number of members of more than three, of which the number of experts should account for more than two-thirds.
8. Formulate evaluation methods and documents. The bid evaluation methods and documents are the relevant materials used by members of the inquiry team in the bid evaluation process and the centralized procurement institutions in the process of determining the transaction, including bid evaluation standards, bid evaluation methods, principles for determining the transaction, etc.