A file needs to record what content
Generally speaking, the record of instrumentation and equipment files should be at least should include these seven elements:
1, the manufacturer's name, model number, factory number;
2, whether the equipment for the specification of the verification, as well as verification of the time and place of the personnel;< /p>
3, the location where the instrumentation is stored;
4, the manufacturer's instructions, or indicate the location where the instructions are stored;
5, all calibration/calibration, verification reports and certificates;
6, the equipment maintenance program, as well as the maintenance records;
7, the equipment of any damage, malfunction, modification or repair records.
Second, the file management problems
1, the management system is not perfect
Some testing laboratories have not according to their own situation, to create an effective instrumentation and equipment file management system, a clear understanding of the relevant departments as well as the responsibilities of the personnel, the lack of effective file management regulatory mechanism.
2, management awareness is not strong
Mainly in the part of the testing laboratory, although the development of the corresponding file management procedures, but due to the importance of instrumentation and equipment file management work and awareness of the lack of, resulting in the relevant system in effect, resulting in the implementation of the instrumentation and equipment file work is not in place.
3, weak management team
At present, part of the laboratory instrumentation department are not set up instrumentation archivist. Although some laboratories have set up the instrument and equipment archivist, but due to the lack of professional knowledge of archive management, the equipment file management work is not familiar with proficient, resulting in the inability to correctly and timely collection, arrangement and archiving of instrument and equipment file information. In addition, but also because of the laboratory personnel mobility, there will be a disconnect due to the handover is not in place to lead to the phenomenon of archive management.
4, file collection problems
Instrumentation files the last problem is incomplete collection of archival materials, such as archival materials collected only the instrumentation bidding and procurement and acceptance of the relevant materials, and then the use of the process of calibration/calibration/verification, verification, maintenance, repair and other files in the collection of incomplete or not included in the archives of the phenomenon. In addition, there are many laboratories of instrumentation file management, still stuck in the stage of paper materials, resulting in files in the preservation and query are inconvenient.
Three, file management problem solutions
For the above four problems exist in the management of files, the following solutions can be taken:
1, improve the file management system, standardize the management of instrumentation
2, to improve the understanding of the importance of file management
3, to strengthen the construction of the file management personnel team
4, the establishment of dynamic instrumentation ledger
4 To establish a dynamic instrument and equipment account
5, strict file lending system
6, to promote the digital management of instrument and equipment files