Minutes of Material Procurement Meeting
Minutes of the meeting is based on the dominant idea of the meeting and the minutes of the meeting, the important content of the meeting, the decisions of the meeting to organize and synthesize, summarize and improve the formation of a kind of factual, instructive official documents. The following are the minutes of the material procurement meeting recommended by PQ me for you.
Part I: Material Procurement Coordination Meeting Minutes
I. Meeting time: xxxx xx xx xx:xx on xxxx
Second, the meeting place: xx project conference room
Third, the meeting content: xx month xx pre-opening material procurement coordination meeting
p> Fourth, the participating units and personnel: (see the meeting sign-in sheet)
V, the meeting presided over: xx
Six, the summary of the organization: xx
The meeting content:
xx months xx hotel opening is imminent, in order to ensure that the materials, supplies to meet the hotel's opening requirements, and to solve the hotel material purchases and the various professional units in the construction process of the material supply materials procurement and the construction process. A nail supply material procurement and tripartite contract issues, the project invited the Procurement Department, the hotel construction office, decoration design institute, greening department, group home center, property management companies and related construction units to convene a coordination meeting of material procurement before the opening of the hotel.
First, this coordination meeting on the procurement process to do an in-depth discussion, the following meeting for the clear process:
1. Indoor furniture, accessories, lamps: decoration design institute order (copy to the project department)? Purchasing Department purchasing? Design guidance manufacturers layout
2. Hotel customers consumables, office equipment, advertising, nameplates, etc.: hotel planning office order? Purchasing Department procurement? Manufacturer installation.
3. Steam boiler, tableware, small hardware: hotel planning office orders? Procurement Department procurement? Manufacturer installation.
4. Indoor landscaping: greening department order? Procurement Department procurement? Greening Department on-site layout.
5. Outdoor garden components: Greening Department to provide a list? Project Department order? Purchasing Department procurement? Manufacturers on-site installation.
6. Mechanical and electrical equipment, chandeliers, wall sconces: mechanical and electrical orders? Purchasing Department procurement? Electromechanical installation.
7. Marketing needs of the goods by the marketing department directly under the order to the Purchasing Department.
8. Property is a separate system, the items needed directly from the property order to the procurement.
Second, the Procurement Department has clarified the requirements related to the ordering time and arrival time of various types of materials.
Due to the large procurement volume of the Group's Procurement Department, for the procurement of materials for the opening of the hotel on xx month xx, the Procurement Department has formulated a schedule for the arrival of the material order, each department should be based on the production cycle of the materials required to place an order in advance of a certain period of time, and notify the arrival time in advance in writing, in order to allow the Procurement Department to arrange for the logistics and distribution.
Attachment: "Hotel goods order arrival schedule"
Third, the departments, the construction unit of the problem
1. mechanical and electrical: air conditioning, pumps, distribution boxes, sanitary ware, lamps, switch panels, downlights, spotlights purchasing orders have been sent to the Purchasing Department, I hope that the Ministry of Purchasing to require the manufacturer to produce in a timely manner, and more urge the manufacturer's production progress and arrival time.
2. Design Institute: Due to the bathtub in the balcony location is not suitable for the arrangement, decided to cancel the guest room balcony bathtub, balcony floor lamps and lanterns canceled, the procurement of related content should stop. Tomorrow will send the design modification contact list.
3. Project Department: the hotel SPA, lounge, KTV, massage room, specialty restaurants, small stores have not been investment, has not been decided to decorate the program, has not been developed to open the timetable, please hotel planning office combined with the overall effect of the opening of the hotel timetable, to carry out the relevant investment, decoration, open work.
The hotel construction office: the latest xx month xx will reply to the project department
4. Project department: the hotel opening countdown billboards and marina program please marketing center as soon as possible to follow up on the implementation of the program, the hotel before the opening of the publicity, activities, such as the procurement of materials and site layout should be required to purchase and the Ministry of procurement, the hotel construction office to communicate and coordinate.
Marketing Center: the program is not yet final, the program will be the first time to inform the project department.
Fourth, the material procurement coordination will summarize and tips
xxx hotel xx month xx opening for the company and the entire project sales are critical, in the annual meeting xx president are required to Huidong Phoenix Hotel must be opened on time. The company's relevant departments and participating units must recognize the importance and urgency of the xx hotel, hotel xx xx opening this is a task that must be completed!
The punctual opening of the hotel for the material requirements in place is very high, the departments must be carefully sorted out absolutely can not be missed, and need to contact the Procurement Department in advance, especially for large-volume purchases need to understand the manufacturer's production capacity to meet the requirements for the purchase of large equipment need to be taken into account the installation of the commissioning time, whether the need to install piping, equipment foundation in advance. Warehouse management needs to be for the hotel material mass, centralized to the characteristics of the arrangements for good personnel and storage sites, good receipt, issue, registration, storage work.
Attachment: "hotel items ordered to the schedule" "hotel material procurement comb"
The above content such as the receipt of the text of each unit within 24 hours if no objection will be deemed to agree to the minutes.
xxxx, xx, xx, xx
xxx Project Department
Part II: New Material Testing Platform Equipment Procurement Preparatory Meeting Minutes
Time: March 21, 20XX
Location: Hi-tech Administrative Service Center, Conference Room C207
Chairperson. Yang Fan
Participants: Sun Yong, Han Song, Dynasty Jun, representatives of registered suppliers
Record: Yang Fan
Procurement Project: Procurement Project of Bio- and New Material Testing Platform Equipment for Daqing Hi-tech Venture Service Center
Topics:
I. About the Technical and Performance Requirements (Q&A)
II. Governmental Procurement Notes
The meeting: Daqing High-tech Pioneer Service Center for biological and new materials testing platform equipment procurement project (Project No.: 20XX-021), organized a pre-bidding . Preparatory meeting, on the procurement project involved in the relevant technical issues and performance requirements of the organization of the bidding unit, the demand side of the Q&A, and on the government procurement considerations stipulates the specific requirements, the meeting decided the following matters:
1, competitive negotiation document page 12 of the 20th program temperature-controlled muffle furnace inside diameter technical parameters changed to 150 * 200 * 400.
2, Competitive negotiation document page 12 of the 21st program temperature-controlled drying oven internal diameter technical parameters changed to 400 * 300 * 400.
3. Competitive negotiation document China-made instruments and equipment for the delivery period required for 30 days. Imported instruments and equipment for the supply period of 90 days.
4, experts questioned the tender documents, the bidder can not make a reasonable explanation of the invalid bid.
5, the formal opening of the tender before the bidding party must withdraw from the bidding in writing to the Government Procurement Office to apply.
6, the preparatory meeting of the supplier did not raise technical issues, the interpretation of the demand side, the supply side must be obeyed.
7, the minutes of the preparatory meeting and the tender documents have the same effect.
Centralized purchasing authority: Daqing High-tech Industrial Development Zone Government Procurement Management Office
Bank of Account: Bank of Communications Development Zone Sub-branch
Account Name: Daqing High-tech Industrial Development Zone Government Procurement Management Office
Account No.: xxxx
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