Abstract: Family files are all kinds of historical materials with preservation value, such as words, photos, certificates, audio-visual images and vouchers, which are formed by all members of a family in family life and social activities. As time goes on, it will show its value more and more. This paper discusses the filing significance, collection scope, arrangement and preservation, digitization and other issues of family files.
Keywords: family files; Archival significance; Collection scope; Organize and keep; digitization
Family files are various forms of historical materials with preservation value, such as words, photos, certificates, videos and vouchers formed by all members of a family in family life and social activities. Rich in content, diverse in forms, free in classification and widely collected. Family files bear the family history, reflect the development of society, and are an important embodiment of family civilization in modern society.
1 Filing significance of family files
Family files are an objective and true reflection of family activities and family historical events, and are historical materials and proofs of family historical development. Establishing family files is the need of family management and family culture construction, which is of great significance to promoting the harmonious development of family and society.
Family files are trivial in content and have a wide range of collection. All kinds of documents are usually scattered around the house. If it is not standardized, it is not convenient to find and use family files, and it does not reflect its value. The purpose of establishing family files should be to facilitate the search, utilization and safe preservation. The establishment of family files, reasonable arrangement and preservation can make family life more scientific and orderly, provide reference and materials for work, investment, consumption, health and other fields in family life, and help family members grow, develop and progress. Is a right-hand man in the daily management of the family.
2 Collection scope of family files
According to the family situation and the differences of family members' hobbies and values, the collection scope of family files is also different. Materials that are worthless to some people are collectible to others.
How to classify family files is an important link in family file arrangement. Scientific classification can not only improve the quality of family file arrangement, but also make family file management orderly and legal. Generally speaking, the family files of ordinary families may contain the following information:
1. certificate file: including family member's ID card, household registration book, birth certificate, student ID card, graduation certificate, degree certificate, work permit, marriage certificate, professional title qualification certificate, letter of appointment, library card, technical qualification certificate, etc. ;
2. Property files: including household income and expenditure accounts, various securities, passbooks, insurance certificates, real estate licenses, land certificates, water and electricity expenditure records, IOUs, contracts, valuables and invoices. ;
3. Health records: including family members' physical examination forms, health check lists, medical insurance books and blood donation cards, medical records, hospital prescriptions, diagnosis books, hospitalization records, medical care cards, various laboratory tests and inspection reports, vaccination and drug allergy records, and accidental injury records of family members;
4. Resume files: including family members' birthdays, wedding anniversaries, and various important dates such as enrollment, joining the league, joining the party, applying for a job, promotion and moving, as well as various honorary certificates, certificates, medals, medals, prizes and commendation documents (photocopies) obtained by family members;
5. Works archives: including works of personal interests of family members, such as published or award-winning paintings and calligraphy works, articles published in newspapers and magazines, published monographs, etc. , including family favorite collections, such as famous calligraphy and painting, antiques, stamp products, etc.
6. audio-visual archives: including photos and video materials of family members in various periods, photos, videos, audio tapes, CDs and other materials formed in major activities such as birthday celebrations, weddings, trips and parties;
7. Social archives: including contact information (including telephone number, address, etc.). Letters, greeting cards, etc. from friends, classmates, teachers and colleagues.
3. Filing and preservation of family files
The arrangement of family files is to sort out the relatively messy family file materials, which is convenient for daily storage and utilization.
In the process of sorting out family files, according to the actual situation of the family, after classifying the files, according to the time when the files were generated or according to the importance of the files, several storage units are formed after sorting out. Paper parts can be folded in order and arranged neatly. Photo files can be saved in the form of photo albums, and some can also be carved into CDs or scanned into digital files. The sorted family files need to be numbered, classified, registered and packed (bagged), so that each file is in an orderly state and easy to find and use. Generally speaking, family files are equipped with file bags, file boxes, photo albums and so on. You can also use local materials and make use of gift boxes and shoe boxes accumulated in family life. Family files should be generous and tidy, easy to receive and consult.
Family documents should be stored in appropriate places, preferably in special cabinets according to serial numbers. Important documents related to family secrets and privacy can be stored separately (such as in a safe) and put back in the original place after each use. At the same time, we should pay attention to the fire prevention, anti-theft, anti-mildew, moisture-proof, anti-degaussing, anti-insect, anti-light, anti-dust, anti-mouse and other work of family files, and keep them properly.
It is worth noting that family files also need to be kept for a certain period of time. Generally speaking, family files can be divided according to their own needs? Short term? 、? Ordinary? 、? Long term? 、? Permanent? Keep it for a while. Most family files, such as certificates, photos, works and collections, can be preserved for a long time or permanently, but they can also be disposed of or destroyed regularly according to the actual situation and needs of the family. Especially some invoice documents, such as shopping invoices, household appliances invoices and so on. These invoices can be saved until the purchased goods expire or are naturally eliminated or disposed of.
4 Digitization of family files
1. Family files can be cataloged and stored in the computer, and a list of family files can be established for easy retrieval at any time.
2. For some very important family files, you can convert them into data files for backup and preservation to prevent them from being lost or stolen.
3. With the continuous improvement of social modernization and the popularization and application of computer and Internet technology, many family files can be managed digitally. The increasing popularity of scanners, digital cameras and other devices makes it possible to digitize family files. Stories, photos, videos and other materials of family members are converted into data by scanners, digital cameras and other equipment, transmitted through the Internet, and stored in the huge and reliable archives of Internet sites, which can make the preservation and reading of these family files more convenient and fast. Even if families are thousands of miles apart, they can get each other's information in time through the Internet. Using the advantages and resources of the Internet to establish and manage family digital files provides unlimited imagination for the management of family files.
Family files reflect the life of every family, the changes of society and times, not only the family history, but also the progress of society, which can promote the harmonious development of family and society and is the wealth of family and society. Scientific classification and standardized management of family files will certainly enrich our lives and benefit our families. With the passage of time, family files, as spiritual wealth left to future generations, will increasingly reflect its value of recording the changes of the times and family development.
refer to
[1] Theory and Practice of Archives Management ―― Essays of Grassroots Archivists in Zhejiang Province (20 13), edited by Wang Maofa and deputy edited by Zheng and Jin. Published on June 20 13.